Client Finance and Biling Executive
MEC
Total years of experience :21 years, 5 Months
• Coordinate with Business Unit in obtaining Client’s approval & PO, validates the same if required for Final sign off and revision
• Timely and accurate raising of Invoices/Proforma Invoices
• Ensure contract compliance for respective BU
• Sends Monthly Statements of Accounts
• Enter Receipts/Journal Voucher and ensure proper payment allocation
• Reconcile client accounts
• Conduct Accounts Receivable and Unbilled meetings along with Business Unit and Finance Heads
• Ensure Unbilled and Receivable Aging are maintained at a minimum level
• Conduct Regular meeting with client to speed up payment collection and address billing/payment issues
• Resolve disputes/queries of the client
• Quarterly review of Client’s profitability
• Responsible for Business Unit reports and month-end reports
• Responsible for Audit requirement/ SOX documentation
Check and validates Media Plan against VD for Invoicing
Coordinate and follow-up with clients in obtaining Approval and PO, validates the same and update plans as per actual campaign
Ensure contract compliance of respective Business Units
Responsible for All Front Office Function
Handle employees attendance
Manage company travel bookings
Manage office supplies
Manage company courier transaction
Coordinates day to day activities of drivers, office boy and cleaners
Manage international calls
Prepares various reports for admin data analysis such as courier comparative rates; annual consumption report for office supplies and annual spent report for supplier
In charge in negotiating rates with supplier
Organize meetings, trainings, seminars, company party and events
Prepares business travel related visa application
Maintain employees, clients, agency, media and supplier data base
In charge of creating employees credentials used for bidding
Liaise with Regional Offices with administrative reports
Assist the Executive assistant to the CEO
Prepares LPO and validates Invoices for billing clients, staff deduction and supplier account payment
In charge of processing staff claims and reimbursement such as annual ticket cash entitlement, Business travel expenses, Clients entertainment expenses and other official expenses
Assist Reception on all function such as attending and making international call, sending out courier and monitoring attendance report.
In charge in Stationery & Pantry Inventory and stocks.
Manage Clients/Guests meeting set-up and requirements.
Bachelor of Science Major in Accountancy