Administration Manager
Al Jaber Group
Total years of experience :13 years, 0 Months
Responsible for overseeing operations in the Group Corporate Office. Roles are as follows:
° Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and
secure work environment; developing personal growth opportunities.
° Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results;
coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and
procedures.
° Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving
invoices.
° Completes special projects by organizing and coordinating information and requirements; planning, arranging,
and meeting schedules; monitoring results.
° Provides historical reference by developing and utilizing filing and retrieval systems.
° Improves program and service quality by devising new applications; updating procedures; evaluating system
results with users.
° Achieves financial objectives by anticipating requirements; submitting information for budget preparation;
scheduling expenditures; monitoring costs; analyzing variances.
° Maintains continuity among corporate, division, and local work teams by documenting and communicating
actions, irregularities, and continuing needs.
Responsible for overseeing all operations from production to sales and delivery. Roles are as follows:
° Ensured production and delivery schedules are met.
° Managed Sales & Customer Service unit, including management of the online ordering system.
° Managed calls and consulted with potential customers.
° Handled invoicing for clients, consolidated invoices from suppliers and assisted the Account Officer, including
collection of payment.
GRACHELLE M. BRAVO
2
° Managed logistics and liaised with third party courier services.
° Involved with procurement of raw materials and coordinated with suppliers and retail partners.
° Responsible for the Human Resources unit including employee’s payroll, visa processing and cancellation, and
liaising with the third party PRO service and local sponsor.
° Developed and executed an inventory system that is still currently being used.
• Engage in high level administrative support with utmost confidentiality.
• Coordinate and maintain the Group President’s calendar.
• Draft memoranda, communications and various correspondence for the Group President.
• Research and assemble information from various sources for the preparation of records, reports, manuals, including compiling, synthesizing and manipulating data as required. Enter, retrieve and input electronic data and establish forms and computer system.
• Review, revise and reconstruct various English documents.
• Prepared, compiled, distributed and archived correspondence, reports and data.
• Work as part of a team and/or take the lead in coordinating and planning organizational and joint collaborative meetings, communications, conferences and events.
• Ensured organizational effectiveness and efficiency through administrative means.
• In-charge of employee database and personnel record keeping
• Drafted memoranda, communications and various correspondence for the head of office.
• Ensured organizational effectiveness and efficiency through administrative means.
• Prepared, compiled, distributed and archived correspondence, reports and data.
July 2010 - July 2012
PRESIDENTIAL STAFF OFFICER VI, Paralegal/Researcher
Office of the Senior Deputy Executive Secretary
• Drafted memoranda, communications to various agencies and diplomatic correspondence to be signed by the Senior Deputy Executive Secretary, Executive Secretary and the President.
• Prepared aide-memoire for the Senior Deputy Executive Secretary, Executive Secretary and the President.
• Responsible for incoming and outgoing documents and checks of the various offices of the Office of the President which require the signature of the Senior Deputy Executive Secretary.
• Managed the working calendar of the Senior Deputy Executive Secretary, schedule executive meetings and appointments, including arrangement of official and unofficial travels.
• Attended executive meetings, in-charge of taking down minutes and prepared aide-memoire.
PRESIDENTIAL STAFF OFFICER VI, Paralegal/Researcher
Legal Affairs Office - Discipline Office
• Drafted memoranda, communications to various government agencies and other forms of correspondence to be signed by the Undersecretary for the Discipline Office.
• Conducted research and prepared aide-memoire for the Undersecretary for the Discipline Office and the Deputy Executive Secretary for Legal Affairs.
• Responsible for indorsing certain documents to the various government agencies and other government-owned and controlled corporations.
• Maintained a database for documents of the Discipline Office.
• Managed the working calendar of the Undersecretary of the Discipline Office, schedule executive meetings and appointments, including arrangement of official and unofficial travels.
• Attended executive meetings, in-charge of taking down minutes and prepared aide-memoire.
• Answered telephone queries and receive visitors.