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Hadeel Qattan , Executive Assistant to Senior Leadership | Project Coordination, Marketing & Executive Reporting

Hadeel Qattan

Executive Assistant to Senior Leadership | Project Coordination, Marketing & Executive Reporting ·Kabbani Construction Group

Saudi Arabia

Bachelor's degree, Health Services and Hospital Management

Work experience

Total years of experience: 9 years, 6 months

Executive Assistant to Senior Leadership | Project Coordination, Marketing & Executive Reporting

April 2022 - Present

Kabbani Construction Group

Jeddah, Saudi Arabia

April 2022 - Present

• Served as a primary point of executive support for the CEO and General Manager, managing calendars, priorities, correspondence, and follow ups to ensure focus on strategic matters.
• Prepared high quality executive briefings, summaries, and reports, supporting leadership reviews and informed decision making.
• Led end to end coordination of executive and project meetings, including scheduling, agendas, attendance, logistics, and follow up.
• Produced accurate Minutes of Meetings (MOMs), tracked action items, and ensured timely closure through structured follow up across teams.
• Consolidated inputs from engineering, commercial, planning, and site teams into clear executive level status reports and dashboards.
• Provided leadership with concise progress updates, key risks, upcoming decisions, and priority actions through weekly and monthly summaries.
• Enabled orderly executive reviews by standardizing reporting formats and timelines.
• Supported cost control visibility by tracking BOQs, quantities, and reported variances, and summarizing findings for executive review.
• Assisted leadership by presenting cost and performance information in structured, easy to interpret formats, without engaging in technical calculations or approvals.
• Established and maintained disciplined document control systems, covering drawings, RFIs, approvals, submissions, and correspondence.
• Ensured traceability, version control, and audit readiness, reducing risk and improving information reliability across projects.
• Acted as a central coordination link between senior management, project teams, QC, safety, suppliers, and group divisions.
• Followed up on deliverables and dependencies to prevent delays caused by misalignment or communication gaps.
• Supported executive communications and marketing coordination, including preparation of content, alignment of messaging, and brand consistent materials.
• Contributed to improving corporate visibility and professional image through structured internal and external communication support.

Company industry:
Construction & Building
Job role:
Construction and Building

Real Estate Agent

March 2021 - January 2022

Dar Al Arkan

Jeddah, Saudi Arabia

March 2021 - January 2022

Value Delivered
• Helped accelerate unit sales through client-centric portfolio guidance
• Enhanced customer experience with structured follow-up and personalized recommendation
• Strengthened brand trust by delivering accurate comparisons and market clarity

Core Tasks
• Client consultation, property tours, negotiations
• Market research and comparative analysis
• Sales documentation and follow-up

Company industry:
Real Estate
Job role:
Construction and Building

Secretarial / Executive Role

January 2019 - February 2020

Language & Listening Center

Jeddah, Saudi Arabia

January 2019 - February 2020

Value Delivered

• Increased organizational efficiency by optimizing calendars, schedules, and workflows
• Reduced documentation errors by standardizing internal templates
• Strengthened operational flow by coordinating between staff, clients, and management

Core Tasks

• Calendar management, correspondence, documentation
• Office operations support
• Stakeholder and customer coordination

Company industry:
Construction & Building
Job role:
Training and Development

Patient Relations Officer

October 2015 - December 2018

United Doctors Hospital

Jeddah, Saudi Arabia

October 2015 - December 2018

I spent five years as a Patient Relations Officer, where I supported the hospital’s front line operations and ensured patients received timely, accurate, and professional assistance. This role strengthened my communication discipline, documentation skills, and ability to manage high pressure, service driven environments — capabilities that later contributed to my effectiveness in project coordination.

Value Delivered

• Improved overall patient satisfaction by maintaining clear, respectful communication and providing reliable support in resolving service issues.
• Enhanced internal reporting by documenting service cases, tracking follow-up actions, and preparing logs that supported quality improvement efforts.
• Strengthened cooperation between departments by acting as a consistent point of coordination for patient needs across nursing, medical, administrative, and technical teams.

Roles & Responsibilities
• Serving as the primary contact for patient inquiries, service concerns, and feedback, ensuring each case was handled promptly and professionally.
• Coordinating between multiple hospital departments to address medical, administrative, and operational requests efficiently.
• Documenting complaints, service requests, incident reports, and follow-up actions to maintain accurate and compliant records.
• Supporting patient admission and discharge processes by guiding individuals and families through hospital procedures when needed.
• Monitoring daily patient flow and communicating critical needs to relevant departments to prevent service delays.
• Preparing daily, weekly, and monthly service summaries to support management’s quality and performance reviews.
• Escalating complex or unresolved cases to senior staff while ensuring continuity and proper documentation.

Company industry:
Medical & Healthcare Equipment
Job role:
Medical, Healthcare, and Nursing

Education

King Abdulaziz University

August 2017

August 2017

Bachelor's degree, Health Services and Hospital Management

Saudi Arabia

Skills

Relationship building with clients and stakeholders
Expert
Relationship building with clients and stakeholders
Expert
Presentation & public communication skills
Expert
Presentation & public communication skills
Expert
Scheduling, reporting, and documentation
Expert
Scheduling, reporting, and documentation
Expert
Project Coordination
Expert
Project Coordination
Expert
Airfield construction & pavement coordination
Expert
Airfield construction & pavement coordination
Expert
Concrete paving logistics support
Expert
Concrete paving logistics support
Expert
Daily/weekly project tracking & reporting
Expert
Daily/weekly project tracking & reporting
Expert
BOQ verification & quantity log management
Expert
BOQ verification & quantity log management
Expert
Cost control and variance monitoring
Expert
Cost control and variance monitoring
Expert
Contractor & supplier coordination
Expert
Contractor & supplier coordination
Expert
Quality & safety follow-up
Expert
Quality & safety follow-up
Expert
Workflows, process mapping & innovation
Expert
Workflows, process mapping & innovation
Expert
Advanced documentation & scheduling
Expert
Advanced documentation & scheduling
Expert
Cross-functional communication
Expert
Cross-functional communication
Expert
Digital forms, dashboards & tracking tools
Expert
Digital forms, dashboards & tracking tools
Expert

Languages

English
Expert
Arabic
Native Speaker

Hobbies

  • Social Media
    I built a strong personal brand on social media, growing my audience to over 70,000 followers through creative, authentic, and engaging content. I collaborate with brands, manage campaigns, and use insights to optimize performance, maintain high engagement, and consistently grow my reach.