Regional Administrative Officer
United Nations
Total years of experience :9 years, 8 Months
Maintains up to date records of the program’s activities and reports as well as equipment, furniture, and supplies and ensure safety thereof.
• Assist staff to ensure that activities occur in the timely manner and satisfy key result area and indirect in their conduct.
• Ensures that individual performance reviews are conducted every six months, collates and reports on the collected results using the electronic evaluation and performance reporting system.
• Assists in the process of contracts’ proposals, Special Service Agreements’ and service contracts’. Updating of standing agreements, as well as reviewing the received reviews to ensure their accuracy and confrontation with contract terms.
• Under direction from the manager, monitor and maintain the strategic plan for the appropriateness, transparency, and integrity of activities.
• Follow up and supply logistical needs for department working areas.
• Follow up and tracking vehicles usage and maintenance with field procurement and logistics department, and preparing an updated list for department’s vehicles location.
• Preparing lease, rent, insurance agreements and extensions.
• Providing the necessary training activities for the cash for work team by coordinating with the HR.
• Follow up on the process of employees’ provident fund payments, clearance, separation forms, and medical waivers.
Monitoring JCP 0E Contractors in municipalities, camps and UNRWA
installations. Through site visits to the work locations and check on the
presence of the labourers, and match the work progress with the action
plans. and JCP projects
Coordinate with municipalities and UNRWA installations and JCP projects
Collect needs assessments, MOU’S/Cob’s action plans and time sheets. and
JCP projects
Facilitate and monitor cheques distributions to JCP beneficiaries.
Conduct a periodical evaluation for the labourers and the municipalities. and
JCP projects labourers
Prepare the lists of labourers and municipalities every new round to help in
preparing new MOU’s.
Distribute the MOU’s to municipalities and follow up the beneficiaries time
sheets.
Submit a weekly work plan as well as; weekly and monthly reports (best
location and site progress reports).
File weekly monitoring forms that included the visited locations, the
interviews that conducted with beneficiaries, also the achievements and
work progress.
Work on the payroll lists especially municipalities’ time sheet.
Illustrate the program visibility through taking photos for the sites
describing the work progress, also distributing of posters, brochures, hats
and other visibility items to partners.
Prepare for visits to the sites-Donor Visit - as requested.
Managing adv and events.
Managing events, and conferences.
Managing Media Adverting
