Hakima Khatif

Tackle expired leases & bounced cheques and escalate to supervisor to take necessary action as per company policy.
-maintain and update a renewal notice tracking reports to the property supervisor for review.
- Prepare draft legal memos for defaulting
-ensure units are ready within 7 days of receiving the PO.
-handling and issuing the new leases and renewals
-Answering calls, take messages and ensure business associates, customers & client are called back promptly and reply to emails within 1 working day
- coordinate with the security of the building for safety and weekly building inspection.
- prepare monthly reports and analyse the market status for better revenue and occupancy level.
-handle the keys with tenants and sign off on inspections with tenants.
- Produced and distribute correspondence memos, letters, faxes, and forms.

- Maintain physical inventory; anticipating needed supplies; placing and expediting PRs; verifying receipts, delivery notes and invoices.
- Cover the reception desk when required.
- Maintain the offices rent contracts and utilities.
- Reply to emails, telephone or face to face enquiries.
- Resolve administrative problems, (office boys/girls grooming, cleanliness, new joiner’s desks).
- Maintain up-to-date employee holiday records/ leave request / overtime sheet.
- Coordinate repairs to office equipment and general maintenance.
- Organize and schedule board meetings and appointments.
- Attend weekly meeting to discuss the operation flow.

responsibilities:
handle and optimise all administrative operations as well as documentation, also recording the business transactions by registering the clients and file the documents properly.