Assistant Manager Stores& warehouse
Safi Impex
Total years of experience :25 years, 5 Months
Planning & coordination with administration and, which include the day-to-day supervision of staff and overseeing work.
Meeting with customers, suppliers and transport companies;
Monitoring the receipt, order assembly and dispatch of goods;
Efficiently handle all of space and mechanical handling equipment, ensuring quality, budgetary targets and environmental objectives are met; having a clear understanding of the company's policies and vision and how the warehouse contributes to these.
coordinating the use of automated and computerized systems where utilised;
Coordination to and dealing with customer communication by email and telephone.
Stock control systems up to date and ensuring inventory accuracy.
Planning for future capacity requirements up to company policy.
Organizing and training of staff, as well as monitoring staff performance and progress;
Producing regular reports and statistics on a daily, weekly and monthly basis;
Maintaining standards of health and safety, hygiene and security in the work environment, for example, ensuring that stock such as chemicals and food are stored safely;
Planning for maintenance of vehicles, machinery and equipment
Preparation of Receivables & payables record .
Weekly & Monthly Cost Reports.
Monthly Budget preparation.
Food Costing & Analysis
Sales Analysis
GL Software Posting.
To order goods and supplies to ensure that maximum/minimum stock levels are maintained.
To liaise with senior managers on the ordering of goods which fall outside the agreed financial parameters.
To order all items through approved suppliers only, obtaining permission for ordering any items which are only available through an alternate source.
To ensure that goods received are of the quality and quantity ordered and in accordance with the agreed price.
To complete all documentation and take the necessary action in cases of non-delivery, substandard deliveries or over pricing.
To ensure that all items are stored correctly, in terms of temperature, humidity and shelf life and that no food items are stored on the floor.
To ensure correct stock rotation and that issues are effected on a first in, first out basis.
To inform management and follow agreed procedures in the case of spoilage or damage of any item.
To take stock at prescribed intervals and ensure that all necessary administration is completed without delay.
Maintain accurate records in the accounting system and ensure all invoices are paid in a timely manner
Ensure all correct procedures and approvals have been made prior to payment of monies to suppliers
Ensure that all transactions and guest ledger settlements are supported by reservation/booking vouchers or other billing authority.
Maintain Asset Register for all capital, non-capital and assets and to carry out physical verification.
Major Responsibilities Technical Store;
Leading and overseeing fleet-wide technical stores operations.
Evaluation, development and enforcement of Storekeeping practices and procedures across the whole fleet.
Provide constant training and support to Engine storekeepers across the fleet.
Actively identifies store operation enhancement opportunities, develops alternatives, and recommends needed improvements to the process.
Initiate cost-effective measures, such as consolidation of common items in the system, trimming stock min/max levels based on usage trends, re-ordering quantities at reasonable values to reduce ‘frozen’ capital.
Accountable for inventory control of entire technical stores, which has an inventory of 3800 (+/-) various types of items, and with an estimated inventory value of 6.8 million.
Performs budget control, analysis and forecasting for engineering department.
Set-up of Components and stock items in GL system.
Ensures stock values on the shelf and GL system are as per approved stock levels.
Reordering stock items below minimum values.
Receives stores onboard related to technical department.
Receiving purchase orders in GL system.
Prepares all relevant paper-work for equipments to be landed at shore-side facility for refurbishment.
Updating GL stock management system stock values in timely basis,
Conducting cyclic inventory stock check.
Ensure vendor deliveries are as per requested specifications.
Ensure Hazmat item (i.e. paint and chemicals) deliveries by vendors related to technical dept have copies before receiving the materials onboard.
Maintained a store to ensure that it functions smoothly - Made arrangements and placed orders for new stock and equipments whenever necessary.
Kept up appropriate records of the materials issued received as a part of the new inventories.
Received deliveries of new equipments and ensured that all the supplies are in proper order
Issued supplies as per the demand of the clients and maintained records of the payments
Maintained the budget of all the expenditures incurred and presented the same to the manager of the store
Stored the supplies and items received in appropriate places to avoid misplacement
Reported to the store manager on the regular basis regarding the demand of items so that the future orders can be made accordingly
Monitored the functioning of all equipments of the store and in case of any failure reported the same to the store Manager.
Monthly and Quarterly Budget preparation.
Food Costing & Analysis
PeachTree GL Software Implementation
Food Costing & Analysis
Internaly Audit on Daily Basis in Restaurant.
Sales Analysis
Monthly and Quarterly Budget preparation.
PeachTree GL Software Implementation
Monthly & Weekly Sales Report to Network Support office.
Monthly Monitors closing of financial records.
Responsible for all receipts and payments according to cash flows.
Financial Reports for Management.
Preparation of All kinds of Vouchers according to the Chicago Accounts Manual
Bank Reconciliation Statement.
Tax working for Monthly as well as Annually Returns.
Monthly and Quarterly Budget preparation.
Project Feasibility and analysis.
All the administrative responsibilities
Preparation of All kinds of Vouchers according to the APTECH Manual etc. BPV, CPV, BRV, CRV and JV.
Bank Reconciliation Statement.
Tax working for Monthly as well as Annually Returns.
Monthly and Quarterly Budget preparation.
Weekly & Monthly Cash Flow statements.
CAS Implementation (Center Automation System)
Monthly Monitors closing of financial records.
Responsible for all receipts and payments according to cash flows.
Financial Reports for Management.
Preparation of All kinds of Vouchers (BPV, CPV, BRV, CRV and JV).
Book Keeping in Computerized Environment.
Bank Reconciliation Statement.
Tax working for Monthly as well as Annually Returns.
Monthly and Quarterly Budget preparation.
Preparation of Cash Flow (Weakly, Monthly and Annually).
Leasing Documentation.
Checking Accounts of Different Branches all over Pakistan for Audit .
Visit local branches for Internal Audit.
Major in Finance
Bachelor of Arts
Intermediate of commerce