Senior Logistics Specialist
Hitachi Energy LLC
مجموع سنوات الخبرة :12 years, 10 أشهر
• Updating Expediting plan at PO issuance and later at OA receiving.
• Possibly expediting and managing deliveries (Import-Export) for UAE, OM, QA, KSA
• Requesting special quotations (for loads with weight 100 kg+) and nominating forwarder from GFA Forwarders list for deliveries.
• Checking the shipping documents (Inv, PL, COO, EUR1* if applicable) for compliance.
• Tracking the shipment and updating PM with ETA info.
• Handling customs clearance process (import-export declaration, COO issuance, TRA approval, SABER Certificate in KSA only)
• Monthly providing Operations department with report of receivable material value to support forecasting of revenue recognition.
• Strategizing Logistics by consolidating shipments for cost avoidance (where Eur 1 or duty exemption is applicable, suggesting amendment of HS Codes to applicable one where duty) and cost optimization.
• Depending on Incoterms requesting GRN.
• Supporting documents provision to financial team to decrease the mismatch of GR/IR;
• Supporting tendering team of logistics and customs quotation when required.
• Updating PM-s with PO status and delivery dates.
Main Responsibilities:
• Managing all Import & Export, Cross Border Shipments of projects & local firms.
• Oversee new system facilitation and current system enhancements.
• Floating enquiry of sea freight & air freight to all freight forwarders & obtaining approval from operations & make shipment movement.
• Make sure all necessary export shipping documents (Invoice, Packing List, Application of Certificate of origin through Dubai chamber) are sent to client before arrival of shipment at destination.
• Tracking orders sent and make sure it is delivered to client within promise date
• Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries and other related issues.
• Informing customers, MVL FS team on shipment status & keeping them upto date on all developments of their orders.
• Preparing export documentation & verifying Import documents ensuring smooth clearance of shipments.
• Freight forwarder management (Reviewing Contractual terms & conditions, Credit Terms Negotiation) & bringing new forwarders on board.
• Resolving all issue in import/export shipments and ensure smooth flow of all shipments.
• Review of supplier’s order confirmation in accordance with original order.
• Helping in Procurement Activities as and when required.
• Weekly Warehouse inventory reporting
Achievements
Slashed Courier Logistics cost by 30% by negotiating pricing with forwarder’s while ensuring the quality of logistics service is maintained.
Successfully handling end to end logistics needs of group and achieved on time deliveries for all orders.
• Coordinate the interface between logistics functions such as procurement, transportation and warehousing to ensure efficient, timely and cost-effective support to the customer.
• Coordinate with the customers to ensure desired logistics objectives, priorities and schedules are met and communicated with management.
• Assist the planning supervisor with tracking the flow of materials and supplies from External Vendors throughout the globe.
• Preparation of Export documentation for clients.
• Track shipments from issuance of purchase orders to delivery to final destination.
• Assisting shipping team in preparation of export documentation of clients.
• Contact suppliers, service providers and end users to resolve order and shipment discrepancies.
• Track and monitor priority request, verify packing lists and other documentation involving materials received from suppliers for delivery to customers at various sites.
• Inform ISA, Buyers and customer of delivery status.
• Update databases and other reporting tools to maintain visibility of shipment status.
• Leading a team of 5 people as team leader assigning job duties and responsibilities successfully for one year.
• Follow up with suppliers on placed orders for on time delivery, and ensure supplier generates ASN (Advance shipping notification) in Company Supply chain portal before ship the goods.
• Floating Enquiries for Sea & Air Shipments, obtaining the quotation from freight forwarders and getting approval from operations manager to confirm the shipment.
• Interacting with international agents, shippers & monitoring all import shipments from order placement till shipment reaches warehouse & GCC territories.
• Coordinate with warehouse to re-export of goods to concerned territories & monitoring the delivery and dispatch of orders.
• Preparing import declaration form and provide the shipping documents to clearing team and follow up for custom clearance
• Doing all approvals related with shipments on system & move the shipments on earliest basis.
• Updating Buyers on purchase orders on a regular basis by mail and weekly meetings.
• Ensure all shipments are reach on time to avoid lost opportunities.
• Undertake necessary action with regards missing stocks, damaged or incomplete deliveries.
• Checking the purchase order on our internal system, reviewing the purchase order and arranging upload in system as per delivery dates & season.
• Generation of order reports, receipt reports, pending reports, daily reports and dispatch reports etc.
• Approving Expense & invoices of forwarders & forwarding it for payment.
• Arranging TPI Inspection and coordinating Inspection schedule with vendors & TPI inspectors, checking technical specifications of product according to purchase orders.
Achievements
100% recovering of custom deposits.
Developed Shipment tracking file which gave end to end viability of shipments
• Having knowledge of LC documentation.
• Updating clients & buyers on ETA of shipment.
• Preparing Customs invoices & export documentation for GCC countries.
• Preparing Quotation (proforma Invoice) for the goods to be sold & Commercial Invoices of all customers.
• Interacting with shippers/Client & freight forwarders of other countries through mails & keeping track records of import & export shipments.
• Handling local deliveries of goods & planning all deliveries routes.
• Arranging Import & Export shipment from order placement till reaches client.
• Calculating Insurance Premium & Making Payment Vouchers.
• Keeping track record of due payments and amount receivable
• Reviewing Balance sheet & P & L statement on regular basis and reporting changes in Profit /Loss & Doing Entries in Sales & Purchase in peach tree
Completed Masters in finance with first class hounours. I successfully completed my project on Analysis of mutual find industry in India.