Logistics Asst. Manager
Nasser Sports Center
مجموع سنوات الخبرة :16 years, 1 أشهر
•Handling customs all kind of official problems
•Monitoring inbound and outbound shipments
•Monitoring shipping and customs duty payment
•Monitoring the attestation and preparation of outbound shipping documents
•Arranging overseas shipments (Bahrain, Iraq, Oman & Pakistan )
•Coordinating with clearance and transportation company
•Preparing monthly overtime budget plan for Logistics team
•preparing monthly report for dispatching and home delivery
•Monitoring warehouse dispatching Dept.
•Monitoring home delivery Dept.
•Monitoring fleet management
•Monitoring & Preparing PBICP during the sale period for HD Staff
•Implement approved Administrative policies, procedures and Service Level Agreements (SLAs) relevant to procurement of non-commercial goods (e.g., stationery, furniture, fixtures, mobile phones, IT hardware, electrical equipment, maintenance tools, and vehicles) and administrative services Contracts
•Review requisition orders and verify that all requests fall within approved authority matrix and budget for our company
•Coordinate with IT Department to ensure that company IT hardware requirements are met policies & procedures for the same as required
•Research appropriate supply, maintenance and service providers (i.e., vendors) that may meet company requirements; compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers
•Assisting in the vendors selection process by coordinating request for proposal processes (RFP) and preparing vendor evaluation reports, as necessary
•Assist in negotiation discussions prior to the finalization of contractual agreements in order to ensure our administrative needs are met in cost, effective, efficient and quality
•Oversee the warranty agreements whenever necessary for any replacement/maintenance of purchased items, (all fixed assets) including vehicles and IT equipment
•Handle all logistics of the procurement procedures to ensure that purchased materials and items are delivered to the correct location in a timely manner; request improvements as necessary
•Checks items to ensure that every things meets of quality standards for all approved procurement requests, and that all contractual terms and obligations are being satisfactorily met.
•Contact suppliers in order to schedule or accelerate deliveries and to resolve shortages, missed or late deliveries, and other issues which may be encountered.
•Prepare purchase orders and coordinate with Finance Department for all kind of payments (cash, credit or installment) to vendors for goods and services.
•Maintain records of contracts and items purchased and other services rendered in order to enable monitoring of items costs, delivery, quality and performance.
•Maintain a portfolio of all suppliers dealt with for reference purposes.
•Continuously seek new potential suppliers in the market in order to ensure that our company is being offered best possible rates for its procurement needs.
• Managing administration team to achieve operational objectives efficiently also to ensure that they are following the company procedures & guidelines.
• Provide, guidance to admin staff to perform their duties effectively & to help them to solve anyissues.
• Establish standard procedure as well as ensure on-going efficiencies in the daily operations of staff members.
• Perform general duties such helpdesk support and allocating the tasks for the team
• Supervising administration team in the following.
1. Maintenance
2. Staff accommodation & fleet management
3. Admin representatives & Drivers
4. Fixed assets & Stationary Warehousing
5. Expenses for all showrooms, company Mobile lines, and Monthly showrooms rent & Follow up the legal consulting with Lawyer
6. Cleaners & security, typing official letters, keeping record, translation, showroom’s stamps, Hospitality.
• Ensuring that the budget of the Administration Department is as per the planned budget and finding alternatives to maintain the flow.
• Able to coach, train & support the team members to develop professionally and learn new skills.
• Conducting performance evaluation for admin team to improve and identify training needs.
Oversee all government documentation and procedural formalities for new employees (i.e. finger printing, medical examination, residence permit, civil ID) are forwarded from HR to the in charge of Government Relations and Follow-up with Government Relations. Also I achieved a thorough knowledge of the Kuwaiti Labor law
• Follow-up with Government Relations on timely issuance and renewal of necessary visas, work permits and residencies and cancellation of the same as required.
• Submit requests for driving tests and driving license issuance for drivers/ representatives as necessary to the Government Relations employee to follow-up on timely issuance.
• Manage petty cash administration and ensure adherence to petty cash budget.
• Follow travel request procedures to submit authorized travel requests and stay arrangements for employees and any visitors to the headquarters (i.e. suppliers, business partners etc.).
• Maintain records of inventory quantities (e.g. stationary, cleaning products, some fixed assets, etc.) and ensure they are sufficient for needs; submit requests to order more materials when required.
• Process requests for employee mobile phones; maintain records of all subscribed and leased telephone lines
• Coordinate general office services including maintenance and messenger/office boys’ service cleaning staff & security for our showrooms with vendors.
• Place requisition orders for procurement of non-commercial goods (e.g., stationary, furniture, IT hardware, vehicles) as necessitated.
• Handling housing and transportation to all locations for company employees.
Transportation & Accommodation
a) In-charge of maintenance more than 45 vehicles (Lorry, Half lorry, Bus, small Bus, Saloon).
b) Developed and implemented tracking system of vehicles management, grouping vehicles into maintenance and operations sections to facilitate the operation search.
c) Solving addressed queries from operations with strong follow up with service center.
d) Leading & supervising staff during periodic and monthly inspection maintaining standard operating procedures.
e) Manage new and renew advertisement licenses & car licenses.
f) Direct dealing with various ----- vendors, price negotiating of transport bookings with high quality of service at given time frame holding staff transport, promotions, Ramadan, stock checking & Staff training outside the company.
g) Keeping track for given petrol cards to staff members as per their job offers and for assigned petrol allowance as per vehicles location.
h) Arranging accommodation Temporary & Permanent Staff depending on their agreed contract.
Maintenance
a) Responsible to keep long term business commitments with prime and well-known companies based on their service quality and commitment.
b) Accountable for mechanical maintenance such as; A/c, Fire Fitting and plumbing, of all locations including head office showrooms and warehouse.
c) Accountable for Electrical maintenance such as Equipment, escalator, all electrical systems & sign boards of all locations including head office showrooms and warehouse.
d) Accountable for Civil work such as painting, ceiling, Gibson board, carpentry, tiles, glass partitions & fix assets of all locations including head office showrooms and warehouse.
e) Responsible for managing supervising and maintaining all kind of fixed assets & fixtures (news and used items) movements of 47 branches, 3 warehouses and head office.
f) Keeping track of periodic inspection for the items ensuring working conditions, segregation of all items likewise.
g) Ensuring stock checking every three months for all showrooms to check the availability of fixed assets & fixtures, ensuring quality of the product and loss prevention quantity control by keeping standardized system of records
Expenses for all showrooms
a) Review the expenses already prepared by the other departments for further processing
Stationary Warehouse
a) Examine Monthly stock checking and issue the final report to the finance dept.
b) Collecting, reviewing &preparing the periodical requirements from the system to send to showrooms.
c) Assess shortcomings requirements and issuing P.O after approval from the in-charge.
d) Developed and maintained a stationary & fixed assets replacement system depending on our procedure
Cleaning & security
a) Dealing with various companies for cleaning & security matters for the main requirements given by operations to avoid any issue especially during the seasons, four times a year.
b) Review and analyze once a month, daily attendance of security & cleaning staff for assigned showrooms.
c) Reconfirm and verify received invoices for cleaning & security from showrooms.
•Responsible for organize the Co-Op Contributes Interviews with a Board of Directors
•Accountable to arrange any kind of meetings such as VIP, Board Members meetings, Staff Meetings, whenever and where ever is required by management.
•Preparing the meeting documents and arranging required stuff for meetings by internally formed committees e.g. managerial Committees, social Committees and sporting Committees.
•Preparing, processing and stamp all kind of official letters used for business related letters between Co- Op and ministries, Government Departments, investors.
•Maintain strong coordination between Co-Ops Contributes and the other departments such as Finance, Customer Care and Public relation.
•Active member to prepare and share details of annual festivals and competitions such as Marathon, Entertainment Trips, Events, activities.
•Monitoring of annual stock checking for the same.
•Highly aligned with reception to fulfill the needs of secretary when and where required by management, managing entertaining phone calls correspondence with department heads and other staff members, faxing, mailing.
•Preparing and processing all kind of official letters.
•Highly aligned with reception to fulfill the needs of secretary when and where required by management, managing entertaining phone calls correspondence with department heads and other staff members, faxing, mailing, creating all official letters.
•Preparing and negotiation of quotation for the ministries and local companies.
•Responsible for the assigned telephone lines and debit accounts to employees, verification of account and limit.
•Accountable for residency status of all employees, including collecting, verifying, monitoring and processing the visa documents including filling up visa forms, and passport forms.
•Monitoring, verifying and processing all kind of employee leaves such as annual vacations, emergency leaves, medical leave, and maternity leave.
•Keeping track of attendance of all employees.
•Entering the increment status, residence and passport status in the employee master file.
•Responsible for the petty cash to purchase factory tools & all kind of retirements.
•Responsible for factory accompaniment maintenance & carpentry tools.
•Supervising the workers accommodation
•Supervising for tools & wood store area
•Responsible for coordination between the showroom managers and the factory manager.
•Responsible for vehicles maintenance (half lorry, buses, small cars) + audit the traffic fine + licenses renovation.
Managerial Information System