Head of Section Inbound Stores & Logistics
Al Rawabi Dairy Company
Total years of experience :14 years, 11 Months
Currently Responsible for the 10 Sub stores & logistics with overall inventory value of AED 77Million includes almost 7000+ SKU
& capacity of almost 10000 pallets/Bins. Team of 36 Members for overall operation, Main stores are Animal Feed, Trading Store,
Butchers, Bakery, VET Medicines, Machine Spare Parts, Farm Machine Spare Parts, Consumables, Packaging Materials,
Ingredients Juice & Dairy & Chemical Store, Implemented ABC Analysis, FSN, Cycle & Yearly counts, Audit meetings etc.
Involved in the process of ordering/demand planning as per the forecast for whole year given by sales & Farm, Inventory
planning according to business needs, coordinate with management for slow moving non-moving & seasonal material
Control cash purchase for whole company, controlling stock movement within departments & sub warehouse
Coordinate with all local suppliers for shipment planned / prepone / postponed. Weekly & monthly management reports with
top management for the commitments & challenges considering support given to all other departments. Part of the AI
development in company related to stores / supply chain (recent launch of RPA Abby Flexi for routing invoices through Robot).
Coordinate with IT for any kind of customize report needed for supply chain. Staff management - OT - Employee performance
evaluation. Overall logistics operations planning & execution. All other task assigned by the management.
Manage Team of 19 Staff, Forklift operators, Coordination with quality department for quality related matters of FG to avoid any
CCN from customers.
Coordination with customer service for order creations / finance approvals, with logistics & transport for arrangement of trucks & containers & to make sure that all the dispatch & receiving should be done within given cut of time to
avoid any delays or demerge charges,
Reporting warehouse utilization report in number of pallets space available, also to handle
25 containers for flour / OATS fumigation & there dispatch as per assigned LOT of customers.
All other task related to inventory & warehouse Management / HEC / Health & safety standard.
Used Oracle R11
Daily factory output records from production
Planning with Supply planners for production and allocation for Export.
Daily dispatch of branches and customers around 30 trailers in one shift
Preparation of allocation plan for different shifts for dispatches to different branches and customers
To make sure that any of regional warehouse will not be OOS.
Align duties for FLOs & Reach Truck Operators.
Safety Precautions (Safety Jacket Safety Shoes etc...)
Preparation of correct invoices with loaded Qty, FOC, Price, No of orders
Monthly stock variance reports damage & return reports.
Preparation of SLOB report
Allocation of flour and dates to all branches
Stock count of finished & Raw Material all daily & weekly basis
Periodic Stock counts, Receiving of material, Preparation of MRN /GRN, Daily Stock Issuance record
Preparation of Dubai trade documents for export deliveries only
Posting of stock issuance, Stock WIP,
Plan or implement material flow management systems to meet production requirements
Recording of each and every voucher for purchase accounts and warehouse before month end closing
Preparation of warehouse staff overtime
Directing all transportation activities, Developing transportation relationships, Monitoring transport costs
Supervising, scheduling and leading a team of 5 warehouse staff including forklift operator
Categorization of new inventory items as per their proper class and groups and categories
Coordination with all the vendors regarding the specification of materials their deliveries sizes designing,
Timely report all statement to management of the company
Ensure H & S guideline and maintain daily Housekeeping in the Warehouse
Maintains storage area by organizing floor space; adhering to storage design principles; recommending improvements
Daily Stock Issuance record
Daily Stock returns count & record
Periodic Stock counts
Receiving of material
Preparation of MRN /GRN
Coordination with vendors for deliveries
Coordination with transporters regarding deliveries - around 12 trips in a day
Dubai trade (customs) documents preparation of exports like OMAN & BAHRAIN Deliveries
Preparation of invoices & Delivery orders for delivery of Finished Goods
Stock count of finished & Raw Material all daily & weekly basis
Approval on invoices and sales orders
Posting of stock issuance, Stock WIP,
Stock Handling - Physical and System Both WIP and RM All
Recording of each and every voucher for purchase accounts and warehouse before month end closing
Preparation of sales Invoices and Delivery Orders
Preparation of transporters record
Coordination with transporters
Arrangement of deliveries with respect to transports
Daily stock issuance and return recording in the system,
Daily reporting regarding stock levels to production manager for assistance in production planning.
Planning of minimum and maximum level of warehouse materials
Preparation of Purchase Requisition (PR) for warehouse materials only,
Approval of purchase requisition from production manager and forward the same to admin with their receiving
Follow up with suppliers regarding the delivery of goods
Coordination with suppliers for the material specifications like cartons printings
Rejection reporting and their grinding report.
Update the ledger of grinding.
Give proper guidance to the labors regarding stacking of material their counting and handlings to avoid damage and loss of materials.
Sometimes preparation of LPO or MPO
Stock takes on daily weekly and monthly basis for store items.
Space management for current and new materials purchase,
Preparation of daily materials received GRN (Receipt Note) in Tally and also updates the purchasing file in our ms excel record to keep the inventories in balance,
Submit the GRN, Invoice PO & DO to the accounts department for each vendor.
Internal and external communication with all staff and customers and vendors on MS Outlooks (Emails)
Designing of warehouse as a separate space of every items with proper description so it will be easily identifiable for every one
Preparation of pending order sheets in MS Excel for follow up of materials
Sign on all documents related to warehouse departments.
Maintain samples of all stock items.
Forward the samples to reception when required
Develop and implement warehouse management instructions, forms and manuals when required
Preparation of DO in tally as per the loa
Submit the DO to admin and production department for the update of their Pending order
Preparation of loading list
Coordination with all the drivers on daily basis for the delivery of material from our FG stores to our customers
All other works assigned by top management
Review stock update reports
Planning for the minimum & maximum level of stock items and new items
Categorization of Items within stock and stockless items
Review of consumption report with respect to department
All other reports concerned with store department
Preparation of store forms. S.O.Ps and other necessary documents
Review ink store stock reports also with chemicals with new and used stock
Categorization with respect to color brand and supplier
Review consumption reports of chemical and inks
Calculations of chemicals % also for ink
Preparation of comparative reports regarding applied raw material for production and dispatch and the difference wastage or abnormal gain and loss
Categorization of wastages types to check the working efficiency of machines as well labors also
Categorization of wastage for selling and burning process
Report of every job with respect to input of raw material, in and ingredients consumed chemicals applied, material dispatch and excess or shortage also the percentage of dispatch input and wastage.
Month end reports for overall monthly production wastage and dispatch
Job wise separate costing for all the monthly production with all the elements of costing.
Preparation of forms and other necessary documents for all machines and other departments
Preparation of S.O.Ps for all departments
Coordination with ISO consultants regarding certification of ISO as per their rules requirements standards and all major workings
Each and every work perform on MS Excel MS Word & MS Visio
Other tasks assigned by Directors
Bachelors in commerce