Recruitment Coordinator , Administrator
Phoenix Business Solutions
Total years of experience :10 years, 2 Months
• Consulting with managers to discover specific job objectives.
• Writing and posting job descriptions on career websites, newspapers and universities boards.
• Sourcing candidates by using databases and social media.
• Evaluating and screening resumes and cover letters.
• Conducting phone, Skype and/or in-person interviews.
• Providing a shortlist of qualified candidates to hiring managers.
• Helping the hiring team with necessary documents of the candidates.
• Completing timely reports on employment activity.
• Communicating with candidates the interview details.
• Following up on the interview process status.
• Maintaining a complete record of interviews and new hires.
•Assisted and coordinated in various Client Relationships projects
Risk Rating Project, Greenwich Survey Projects, Client services set-up
Arranged Risk rating, Client services set up training for the team
•Coordinated Event Management - Liaised with Events & Marketing department on various bank and Client relationship events
•Coordinated Client Relationships Audit Spot Check
Designed spot check procedure and conducted spot checks/reviews
Created tracking sheet for all outstanding audit points
Tracked and monitored actions implemented within due date
•Coordinator Business Continuity Program(BCP) activities
Reviewed and amended current BCP plans
Assisted in full BCP disaster recovery day, including IT requirements, maps and transportation
Arranged the ‘battle box’ for the department
•Responsible for updating the Key Risk Indicator Report on monthly basis
•Responsible for the core client list database for Client Relationship Team
Including banker assignment/contact details /group structure /internal reference
Achievements:
•Created an onboarding packet for all new employees to the department
Packet addressed audit issues
Packet included-Process overviews, policies, internal procedures, bank and departmental strategies
•Client relationships were the first department to produce an on-boarding packet of this type
•Responsible for client relationship group email box
Ensured all queries were re-directed
Complaints logged and investigated
Reported on activity
•Responsible for various Quality Assurance reports for the Head of Quality Assurance
Record of training sessions, leave balances, call tree and timekeeping of staff
•Facilated and coordinated all activities related to new joiners
IT application requests - PC/system applications /access
Blackberry and internal phone set up
Allocated Seating
•Arranged and coordinated required trainings for department
•Coordinate departmental seating and layout
Abu Dhabi staff - 65
Dubai staff - 52
• Assisted in audit requirements
Achievements:
•Organized & coordinated events
SIBOS
Ramadan Event - Client Corporate Suhoor Abu Dhabi,
Dubai, FIG Iftar - Dubai
•Full responsibility for daily agenda’s and preparation for meetings
•Responsible for travel arrangements
Booking all flights/cars
Arranging hotels
Arranging restaurant/entertainment as required
•Various administrative duties as directed
•Responsible for petty cash
•Managing staff files
•Worked on directing corporate workflow through FACT Applications - internal credit application system
Achievements:
•Planning and organizing SMD & H-CR calendar.This required a high degree of skill to prepare her agenda and ensure it was kept up to date. Managed two roles during the same period - this required good multi-tasking skills as I had to coordinate several different tasks given to me by two or more managers.
•Responsibility for financial report preparation
Country Exposure Reports
Peer Group Reports
Global Exposure Report
Trade Limits vs. Exposure Reports
Renewing the sanctions and overdraft limits.
•Maintained all staff records and history
IT access/vacation planning/call tree list
Assisted in client relationships event planning
Achievements:
•Organized Cocktail CEO Reception-single point of contact NBAD for Cocktail Reception introducing new CEO