Human Resource Supervisor
batco
Total years of experience :24 years, 4 Months
My Responsibilities:
Maintains and enhances the organization's human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices.
My Duties:
- Supervise for 8 HR officers & coordinators in a company with 1500+ Employees.
- Acting as HR Manger since ex-manager retired in Sept - 2010.
- I was a member in chosen committee to prepare the merge between SNS company & Batco company in 2009.
- Full knowledge about Auditing & KPI & ISO certificate requirements.
- Full Knowledge about HRDF rules.
- Full Knowledge about all Insurance kinds (Medical, cars, workmen compensation, fidelity grantee, fire, electronic equipment and GOSI) and have high level references in almost Insurance companies and Brokers with ability to make analyzing for loss ratio reports and good skills in negotiation when renew any insurance policy.
- Maintains the work structure by updating job requirements and job descriptions for all positions.
- Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
- Prepares employees for assignments by establishing and conducting orientation and training programs.
- Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
- Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
- Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts; designing and conducting educational programs on benefit programs.
- Ensures legal compliance by monitoring and implementing applicable human resource requirements; conducting investigations; maintaining records; representing the organization at hearings.
- Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
- Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Completes human resource operational requirements by scheduling and assigning employees; following up on work results.
- Maintains human resource staff by recruiting, selecting, orienting, and training employees.
- Maintains human resource staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.
- Contributes to team effort by accomplishing related results as needed.
• Assists in scheduling a variety of meetings and employee events (e.g. Certified Employee In-processing, Teacher Orientation, Retirement Workshop, applicant interviews, facilities use, etc.) for the purpose of meeting the needs of the department, District and employees.
• Audits monthly personnel actions prepared by staff for the purpose of to ensure consistency with position control report (PCR) and to ensure that errors are kept to a minimum and that correct account numbers are used.
• Communicates with other employees, departments, administrators, applicants and the public for the purpose of providing information and assistance concerning employment, recruitment, transfers, personnel records, leaves. licenses, and related legal requirements
• Conducts, along with other HR Specialists, the certified employee orientation (e.g. introducing personnel, payroll, employment benefits, policies, assisting with enrollment forms, etc.) for the purpose of ensuring employees are knowledgeable of current practices and administrative processes as well as completion of forms.
• Coordinates the certified employment process (e.g. tracking of staff as compared to budget, processing applications, analyzing transcripts, assisting teachers with licenses and endorsements, etc.) for the purpose of meeting district staffing requirements while complying with established guidelines, ensuring other HR Specialists in work unit are doing same.
• Coordinates the activities of other HR specialists (certified) for the purpose of of ensuring all appropriate deadlines are met effectively and efficiently.
• Develops a wide variety of written materials (e.g. letters, forms, procedures, brochures, pamphlets, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Ensures effective and appropriate policies and procedures are followed (e.g. processing of personnel actions, including new hires, tranfers, promotions, termination, and completion of state reports) for the purpose of being timely, accurate, legal and meeting organizational objectives.
• Evaluates the effectiveness of training sessions and programs for the purpose of determining whether changes need to be made to ensure appropriate skills development.
• Interprets a variety of written materials (e.g. transcripts, references, employment records, education codes, employment regulations, etc.) for the purpose of ensuring compliance with regulatory requirements.
• Monitors a variety of processes (e.g. application, eligibility, certifications, etc.) for the purpose of ensuring efficient processing of applicants and employees in addressing position requirements and adhering to legal and/or administrative requirements.
• Monitors a wide variety of personnel policies and programs regarding Certified employees (e.g. advertising positions, processing applications, placement, transfer, separation, verifying employment, orientation, contracts, compensation schedule, FMLA, etc.) for the purpose of conforming to district policies, relevant laws, contracts and agreements. Informs supervisor of non-compliance.
• Monitors and complies with personnel record keeping procedures (e.g. maintaining personnel files (applications, reference checks, transcripts, PRAXIS tests) Highly Qualified status, recruiting, hiring, placing and paying personnel etc.) for the purpose of ensuring compliance with established guidelines.
• Participates in meetings that involve a range of issues (e.g. personnel actions, regulatory requirements, actions involving outside agencies, inter-department needs, etc.) for the purpose of developing recommendations and/or supporting other staff. .
• Presents information on a variety of topics (e.g. orientations, meetings, etc.) for the purpose of conveying information and/or making recommendations regarding district services.
• Assist in the setting up of the credit control system
• Ensure that debts are paid in a timely manner
• Meet cash & debtor day targets set by the Firm
• Chase overdue invoices by telephone, email & letter within agreed timescales
• Maintain accurate records of all chasing activity
• Regular meetings with Fee Earners to ensure all relevant debts are managed as necessary
• Identify changes in payment patterns and propose action to avert indebtedness
• Ensure that all transactions are compliant with SARs and HMRC regulations
• Handle disputed bills and negotiate to bring payment within the agreed terms
• Provide accurate advice on billing queries
• Respond promptly and completely to both client and internal inquiries
• Propose write off of irrecoverable WIP and disbursements
• Prepare files for transfer to the Debt Recovery Dept
• Providing ad-hoc reporting as and when requested
• Post payments to accounts and allocate as required
• Undertake account reconciliations as required
• Ensure monthly processing deadlines are met as required
• Send out monthly client statements/letters as may be agreed from time to time
• Develop the credit management capability within the practice
• Provide cover for other accounting functions as requested
• Other duties as delegated from time to time by the Finance Manager or any other person designated in their absence
• Keep the partnership up to date with new credit management techniques and practices.
DUTIES AND RESPONSIBILITIES:
1. Annual Conference Activities
a. write session moderators/conference chairs script
b. handle full preparation of society’s Annual Meeting
2. Committee & Board Liaison
a. Assist ED and President in Board Meeting Preparation
1. notify all committees of agenda deadline
2. collect/compile all reports, motions, etc.
3. oversee book and other material production
4. oversee distribution to Board, Guests, Staff, Committee
Chairs, extras
5. assist with meeting logistics and room reservations
6. attend meeting, take minutes, distribute, maintain
7. maintain and distribute Policy & Procedures Manual
following each meeting
b. Assist with other committee activities as requested.
3. Customer Service Activities
a. phone/fax/mail/email
b. assist Executive Director in phone/fax/mail/email activities
c. assist in other customer service activities as assigned
4. Financial
a. assist Director of Finance & Administration/HR as
requested with bookkeeping
o processing receivables/post batches
o cash and check deposits
o allocate and process payables
o billings and credit
b. backup for Director of Finance & Administration/HR
c. handle A/P filing on a weekly basis
d. handle collections on NSF checks
5. Leadership Assistance
a. provide administrative support to President and President
Elect as necessary (correspondence, travel arrangements,
etc.)
b. assist in committee structure issues (call for volunteers,
evaluations, conference call set-up, maintain leadership
rosters)
c. provide administrative support to Executive Director
(correspondence, travel arrangements, etc.)
d. maintain annual workplan and Strategic Plan
6. Member Programs
a. be familiar with all member programs (contact information,
parameters)
b. Award processing, Plaque production, post activities
recognition plaques and certificates for volunteer leaders
7. Member Records
a. assist in data entry as requested
8. Office Management
a. attend staff meetings
b. contribute to Staff-To-Do-List & Agendas
c. complete monthly time sheets
Not yet graduate, still final semester.