Purchase Executive
Escon Elevators Pvt Ltd
Total years of experience :13 years, 1 Months
Job Responsibilities:
Purchasing Activities :
Identifying potential suppliers, visiting existing suppliers, and building and maintaining good relationships with them.
Raising purchase order on the basis of purchase requisition with proper taxations.
Follow up with vendors for material & timely inward of stock in to the system.
Maintaining vendor’s master data.
Responsible to source, negotiate and purchase materials from both local and interstate vendors.
Ensuring smooth co-ordination with user department and corresponding with suppliers on scope of supply and specifications.
Development of new vendors.
Resolve supply, quality, service and invoicing issues with vendors.
Evaluate supplier performance based on quality standards, delivery time & best prices and ensure all the criteria are met according to the organizational requirements and expectation.
Import Purchasing :
Floating enquiry to international vendor as per Requirement.
Procurement of Finished material from international market.
Doing import documentation work with rules & regualtion.
Follow up with Finance department for Vendor & Custom payment. (LC & T.T)
Arrange CHA & follow up with CHA for shipment clearence.
Logistic & Transport
Daily Dispatch planning of material in co-ordination with Planning, production and with transporters to achieve target of on time in full deliveries.
Planning of dispatches in such a way that freight cost is reduced
Ensure that legal and customers requirements with transportation are fulfilled for each consignment
Ensure supervision of loading and unloading activities of FG to avoid customer complaints and to optimize space in vehicle.
Invoice verification & Payment :
Verification of Invoices submitted by Vendor as per PO terms along with Delivery challan.
To check bills as per purchase order. (Vat, service tax, pan card, cst, excise duty etc.)
Handling over all cheques prepared by Finance dept. to vendor as per schedule also doing the follow up for the same.
Vendor payment follow-up.
Accouting :
Preparing payment voucher, Cash Voucher and cheque for vendor payments.
Maintaining books of accounts, Bank Reconciliation Statement, Debtor, and Creditor Reconciliation Statement.
Preparing of Service Tax, Sales Tax and Prof Tax calculation as per periodicity.
Doing all the entries of Sales, Purchase, Bank, Cash, Ledger.
Making Online Direct and Indirect Tax payment (VAT, CST, PT, TDS & ST) depend upon their periodicity.
Maintain TDS deduction, deposit and preparation return.
MIS & Reporting :
Prepare weekly open PO’s & open PR Report.
PO report with monthly budget.
Processes payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
Calculates rates paid for purchases and all price extensions.
Verifies items billed against items ordered and received and reconciles differences through follow-up with the vendor and/or other employees.
Enters, updates, and retrieves accounting data from automated systems
Reviews on-line transactions for changes and accuracy and corrects errors.
Disburses funds using manual/local warrants or petty cash and makes change according to specific instructions.
Explains work instructions to others, adapting guidelines to the assignment as necessary.
Inventories office supplies and equipment; prepares and submits orders for purchase.
Making online payment i.e. RTGS, NEFT, FUND TRANSFER Etc.
Maintaining and examining the records of government agencies.
Computerization of Accounts of almost all types of business organization using 'Tally 7.2, & Tally 9.0.
Assisted In carrying out Company’s Audit. (Income Tax & Vat)
Preparing Excel Reports.
Bank Reconciliation Statements.
Responsible for daily operation of finance & account department.
To provide accurate and timely information for recovery of outstanding from Debtors and other statutory forms.
Maintaining accounts in computerized environment (In Tally 7.2 and Tally 9).
Bank related works.
Doing all the entries of Sales, Purchase, Bank, Cash, Ledger, Bank Reconciliation up to Finalization of Account in tally ERP.
Calculating M.V.A.T. Payment, Service Tax Payment.
To ensure records and maintaining of all the files and their returns.
Handling Business Audit Cases (income tax & vat audit).
Doing inventory accounting in tally ERP.
Handling Account payable and receivable all parties.
Filing Sales Tax (MVAT & CST) Returns of the parties.
