سكرتير تنفيذي
شركة أرتال العقارية
مجموع سنوات الخبرة :13 years, 9 أشهر
Provide administrative and clerical support to departments or individuals.
Schedule meetings and arrange conference rooms.
Alert manager about cancelations or new meetings.
Handle information requests.
Prepare correspondence and stuff mail into envelopes.
Arrange for outgoing mail and packages to be picked up.
Prepare statistical reports.
Greet and receive visitor.
Prepare confidential and sensitive documents.
Coordinates office management activities.
Determine matters of top priority and handle accordingly.
Prepare agenda for meetings.
Maintain office procedures.
Operate office equipment, such as photocopy machine and scanner.
Coordinate committees and task forces.
Receive and relay telephone messages.
Maintain hard copy and electronic filing system.
Provide administrative and clerical support and coordinate all office procedures
Establishes, implements and maintains a filing system for reports, policies & procedures and all correspondence internally and externally from and within the office.
Screens and organizes incoming/outgoing mail and routes to appropriate departments
Screens personnel, visitors, telephone calls, handle routine queries, arrange appointments and redirects as necessary
Proofreads, corrects prepared material and types into official paperwork at an efficient speed
Produce correspondence and documents using appropriate software packages and maintain presentations, records, spreadsheets and databases
Maintain calendar of events and meetings and arrange booking rooms and conference facilities
Establishes appropriate office systems and procedures necessary for performance of the duties.
Maintains adequate and sufficient stock of office supplies
Maintain efficient office procedures and a system for keeping track of requested actions, reports, databases and process requests of staff for leave, holidays and others as necessary
Prepares and records the minutes of meetings as assigned
Maintains confidentiality of documents and information, demonstrate professionalism and diplomacy in communicating with all staff
Participate in quality initiatives and performance improvement activities
Performs other relevant duties as specified by the direct supervisor
Preparing Residencies Applications Arabic and English for Shoun and Ministry of interior.
(Transfer, Renewal, Cancelation, New visa)
Checking employees’ residence status at every month for renewal in Shamel.
Updating employee work permit from manpower.gov.kw and Civil id from PACI site.
Checking all licenses of companies and updating.
Following up with Mandoub for employee residencies purpose, opening bank account and renewing all licenses of companies.
Employee’s passport control and up to date information noted in an excel sheet.
Graduation project: Social Studies