HR Section Head
Elvan Egypt
Total years of experience :9 years, 3 Months
Carry out all personnel activities, policies and procedures.
Develop and maintain an up-to-date filing system for the employees' records (employees files), both paper and computer based.
Monitor and maintain an up-to-date record for all employees’ attendance, absence levels in each department and provide statistical data to managers in relation to these.
Implement / monitor all required personnel procedures relating to employees' terms and conditions of employment to ensure that the company complies with Egyptian legal requirements and best practice.
Maintain accurate and up-to-date current and historical payroll date of employees and ensure keeping the data in a safe and secure place.
Manage the timely distribution of employee's payroll slips (or e-slips).
Prepare, monitor and administer payroll on monthly basis in the payroll system.
Prepare and maintain accurate and up-to-date record of all payrolls related transactions (overtime, tax, benefits, other entitlements, loans, salary advance, deductions, etc.), and reflect the related financial transactions in the monthly payroll report.
Maintain confidentiality on employee’s payroll related information and data.
Keep track of leave time for employees such as vacation, sick, absences
Open new bank accounts for new hires and facilitate personal bank loans.
Handle the payroll process, ensuring accurate and timely processing of payroll for all employees
Supervise and support the Personnel Team in handling various HR administrative tasks and dealing with government authorities, such as the Labor Office and Social Insurance Authorities, and building a strong relationship with them to facilitate work processes
Maintain accurate employee records, including personal information, employment contracts, and benefits enrollment to keep the employee database system constantly updated
Provide guidance and support to employees regarding HR policies, procedures, and benefits programs
Develop and implement compensation strategies to attract and retain top talent
Ensure company compliance with labor and social insurance laws related to all personnel matters
Assist in conducting internal HR audits and reviews to ensure HR data integrity and compliance
Stay up-to-date with changes in employment and tax laws and regulations that may impact HR operations
Participate in HR projects and initiatives to improve processes and enhance overall HR efficiency
Follow up with employees' contracts, renewals, resignations, and hiring documents to ensure that employees’ files are complete and accurate
Oversee the monthly attendance and consolidation reports to facilitate payroll preparations
Participate in investigations of employees whenever needed to comply with labor laws and company policies
Set the monthly attendance plan.
Set employees & departmental Shifts & working hours.
Provide the top management with monthly reports (departmental cost) in detail.
Categorize all employees as per Job family, department & sections.
Create, solve, and organize all requirements and documentation regarding the labor office and social insurance.
Ensure that all direct managers feed the HR dept. back with the result of the probation period before the 3 months end
Responsible for all employees’ codification.
Responsible for monthly records, and transactions for all employees.
Responsible for calculating the monthly overtime.
Calculate all monthly benefits & deductions.
Responsible for all documents sent/received to/ from the social insurance/labor office.
Calculate the resignation/terminations total amounts for all employees as per the internal policies.
Assure application of the Hiring plan quarterly according to the Top Management needs for new hires & replacement plans.
Monitor and record the probation period results for all staff
Assure collaboration with the cross-functional teams to ensure a seamless onboarding process for new hires.
Manage all hiring required documents and forms.
Communicate with the labor office & social insurance; through legal affairs.
Manage all employees’ inquiries regarding the monthly salaries.
Apply and ensure the internal auditing requirements for all workflow steps.
Handling The medical insurance file.
Responsible for digitalizing all employees’ transactions.
Apply the salary scale to all hired employees.
Set the hiring date after the recruitment team & personnel confirmations.
Review all employee-required documents in the hiring and firing process. Reviewing all job offers for the accepted candidates
Responsible for handover/firing process legal & financial aspects.
Update the internal police with all governmental changes (legal-wise) .
Handle payroll and benefits administration for all employees.
Track employee attendance and vacation time.
Prepare and submit required reports to government agencies.
Maintain confidential personnel files for all employees.
Handle all employees queries professionally & accuarately.
Responsible for all paperwork related to Social Insurance and Labor office along with any other governmental documents for Form 1, 2, 6 .
Processing all personnel action forms and ensuring proper approval.
Responsible for maintaining the implementation of laws and regulations dealing with government agencies.
Supervising the process of archiving and reviewing employee files
Responsible for the Medical insurance process.
Responsible for all paperwork related to Social Insurance and Labor office along with any other governmental documents.