Admin Clerk / Document Controller
DAR AL HANDASAH NAZIH TALEB & PARTNERS
مجموع سنوات الخبرة :14 years, 11 أشهر
• Establishment of Document Control Procedure. The document control procedure shall include document submittal and receipt, document status indication etc.
• Approach to organizing, protecting, accessing, archiving, retrieval and distributing documents. It will also include how the existing documents will be organized, handled and recorded.
• Implementing processes and tools, providing system reports, maintaining and updating electronic information systems, distributing documents, and ensuring accuracy of all documentation.
• Liaison with project team members for preparation of all technical submissions. Ensure all submissions are submitted in a timely manner, appropriate approval/rejection are obtained and formally recorded and that changes and revisions are managed as part of the Document Control process.
• Keeping track of all documents, correspondence and transactions; Maintain and update the Master Document Register.
• Performing evaluation of the current Document Control System and assess problems and needs accordingly.
• Data entry to Document Management System (DMS) to ensure data validation and revision control.
• Prepare daily timesheets of employees and forward it to the accounts section periodically.
• Keep track of the daily timesheets of Staffs in various sites and get approval from the client for submitting monthly Invoice.
• Check sources of supply and quotes from suppliers for concerned project.
• Forward the best quote to Purchase Dept.
• Monitoring all material purchase with quotation and LPO.
• Coordinate with the Site Engineers/Supervisors for material requirement & Installation.
• Liase between Project Client, contractor, consultant and our Company.
• Issue Test reports and certificates.
• Invite supplier for programming and commissioning of systems.
• Take drawing approvals from RAK Civil Defense.
• Get appointment from Civil Defense for site inspection when the project is completed.
• Supervise and coordinate activities of staff.
• Arrange Interview for job applicants.
• Administer salaries and payroll using WPS system and work out leave entitlements
• Be involved in staff training and development, the preparation of job descriptions, staff assessments and promotions.
• Coordination with the Accounts and projects Department.
• Maintain management information systems (manual or computerized)
• Review and answer correspondence to letters and emails.
• Provide secretarial or executive services for committees.
• Handled the responsibilities of preparing reports and documents for inter-department.
74.4 percentage
74.5 percentage
91 percentage