Graduate Medical Education Coordinator
Al Khor Hospital
Total years of experience :25 years, 3 Months
• Responsible for all the Resident doctors and Medical Interns
• Acting as a link to the Medical education office Doha and Al Khor hospital.
• Collect all completed CME statement and enter in the system, prepare report and forward to Medical education main office through Medical Officer Al Khor Hospital.
• Proper records for each doctors and answer their queries.
• Certificate collection, entering their CME in a spread sheet, keep records for each doctors and sending to Medical Education Doha)
• A data entry system created by myself to enter the CME points of all doctors in a shared drive with multiple users restricted access and monthly total and yearly total will appear automatically.
• Preparing all educational schedules such as Journal Club, Residence conference, Morbidity & Mortality session, Midweek activity, State of the Art Lectures, Bedside teaching, etc. Also preparing posters for Hajjar lectures and arranging teleconferences on every Monday and Wednesday.
• Actively participated in the Internal Review program committee (Orthopedic) meeting.
Reference:- Dr. Salah Mahdi, Sr. Consultant and Site Program Director-AKH
(Mob: 55800981)
Work Experience with Hamad Medical Corporation (15th July 2007 Onward)
a) Senior Secretary - Medicine(Al Khor Hospital)
•Monthly Reports - Preparation of various monthly and quarterly departmental reports
•Memos & Letters - Preparation of various departmental memos and letters and send to the concerned department
•Payroll - Tracking of Staff record including annual leave, Medical leave etc. and Monthly Time sheet entry for both Respiratory & Medicine staff
•Schedule - Preparation of Monthly Schedule for Doctors and Technicians.
•Filing - Proper maintenance of documents and filing ( Both Electronic and Manual)
•Meeting Arrangements - Making arrangements for departmental meetings, lectures and conference. Informing the attendees and providing them with necessary information and other necessities.
•Office Supplies Management - Preparing purchase request and store request. Follow up store request for immediate delivery of items requested
•Minutes of Meeting - Preparation of meeting minutes for monthly Departmental meeting & various meetings like Chronic Case Review meeting
•Statistical Summary & Annual Reports - Preparation of Annual reports and statistical summary
•Personnel File & Confidentiality - Maintain personnel file for each employee in the department, keeping high confidentiality & perform other appropriate job related duties.
b) Medical Education Coordinator(Al Khor Hospital)
•Acting as a link to the Medical education office Doha and Al Khor hospital different departments.
•Collect all completed CME statement and enter in the system, prepare report and forward to Medical education main office through Medical Officer Al Khor Hospital.
•Proper records for each doctors and answer their queries.
•Certificate collection, entering their CME in a spread sheet, keep records for each doctors and sending to Medical Education Doha)
•A data entry system created by myself to enter the CME points of all doctors in a shared drive with multiple users restricted access and monthly total and yearly total will appear automatically.
•Preparing all educational schedules such as Journal Club, Residence conference, Morbidity & Mortality session, Midweek activity, State of the Art Lectures, Bedside teaching, etc. Also preparing posters for Hajjar lectures and arranging teleconferences on every Monday and Wednesday.
c) H.I.T.C Coordinator(Al Khor Hospital)
•Acting as a link to the H.I.T.C Doha and Al Khor hospital staff.
•Collect all completed H.I.T.C Application forms and provide the course date and materials.
•Answer the queries of doctors/nurses/admin staff/paramedical staff regarding all H.I.T.C courses.
•Schedule limited courses such as BLS & IDAMS and coordinate all the requirements to run the course at Al Khor.
d) CIS Training Coordinator(Al Khor Hospital)
•Officially assigned coordinator for the successful implementation of Cerner System
•Specially focused in the coordination of training of all staffs including nurses, medical doctors, HIM staff, technologists etc. scheduling their concerned training in Cerner and timely communication with both trainers and trainees.
•In-charge for all facility requirement for both internal and external activities.
•In-charge for Scheduling and Tracking Office (STO) for the successful implementation.
d) Budget Preparation & Finance Coordinator (Al Khor Hospital)
•Preparation of annual budget for different departments and compiling departmental budgets to the hospital budget(Both medical and non-medical).
•Forecasting of yearly annual expenses (Operational).
•Entering all the budget criteria in the Oracle Hyperion system
•In-charge for the evening clinic payment, preparation of monthly payment sheet and submitting to Finance Department - Doha.
•Conducting all the manpower Trade-off and creation of posts approved by the leadership team in the Hyperion system.
•Trained as a Super User for Hyperion
A/R
•Setting up new account set, Customer code & Customer group
•debt collection and monitoring payment performance on a weekly basis
•Producing aged debtor reports and maintaining strong relationships with internal and external customers
•Maintaining customer master files
•Responsible for all revenue transactions
•Respond to AR inquiries from customers and Government organizations
•Day to day Sales Invoicing, Receipt Entry & Journal Entry
•Tracking Merchant POS and confirm the amount Credited to the Bank for each outlet
•Developing and maintaining good relationships with all staff members both within Finance and other functions across the business
•Assist the superiors for different types of Revenue such as Accommodation, Rate Card, Meal Voucher etc.
•Reconciliation of all receivable Accounts
•Reconciliation of all bank accounts
•Maintaining & follow up of Aged Receivable Reports
•Follow up collections. Escalate overdue over 30 days
•Assist with the Monthly Inter company reconciliations, including revaluations
•Prepare the financial reports on a monthly, semi annual and annual basis, as well as any other analyses required by the management
•Understanding and ensuring compliance with all relevant internal and external rules, regulations and procedures;
A/P
•Invoice Registering for All Vendors
•Payment Entry in ACCPAC(Oracle Based)
•Prepare Fund transfer, screen and get approval from concerned signature authorities
•Answering Vendor’s query and sending payment confirmation
•Accounts Payable Reconciliation
•Tracking the accruals
•Payments to the Sub contractors & Tracking the Balance Payable
•Controlling all Bank Accounts & Monthly Reconciliation
Package using - Oracle based ACCPAC for Accounting and Outlook express for internal mail system
Package using - Oracle based ACCPAC for Accounting and Outlook express for internal mail system
• Receiving Monthly Rent from the Tenants
• Accounts Payable / Receivable Reconciliation
• Payments to the Sub contractors & Tracking the
Balance Payable
• Maintaining & follow up of Aged Receivable
Reports
• Entering Receipt, Payments and Bank
Transactions
• Maintaining Post Dated Cheques, Depositing to
the Bank and Making Current Reports on PDC
• Controlling all Bank Accounts & Monthly
Reconciliation
• Time Keeping, Payroll Preparation and Salary
Distribution
• Preparation of Job wise Reports for Each
Projects
• Maintaining Monthly Rental records
• Maintaining Fuel Coupon - Job wise
• Preparing Various Monthly & Annual reports
• Maintaining the Fixed Assets File & Write off
Depreciation
• Preparation of Trial Balance & Reconciliation of
All Accounts
• Preparation of Cash Availability
• Distribution of Income/Loss for Each Owner in a
proportion and Maintain Owner wise details.
Package used - Peachtree 2000 for Accounting and Microsoft Outlook for internal mail system
• Cashiering
• Sales Invoicing for Daily sales done by the Sales
Men and Company Direct Sales
• Sales Report Preparation based on Each Sales
Person and Area.
• Store Issue - Invoicing to the Sales Person
& Supervising Goods Issue
• Receiving Return Goods from the Sales
Person - Confirmation of Return items by
manual counting and issuing Debit Note to the
Sales Person
• Stock Card Maintain and Bimonthly stock taking
for each Sales Van and Main Store.
• Reconciliation of Actual Stock with the Computer
stock and sending Due letters for each Sales
person, If there is any difference with the
computer Stock.
• Sending Daily Statement (A Report that Includes -
Cash Sales, Credit Sales, Sales Returns, Cash
In Hand, Petty Cash, Bank Deposit & Bank
Withdrawal) to the Head Office (Al Hassa, K.S.A)
• Cash Flow Statement Preparation
• Preparing Various Monthly & Annual reports and
Sending to the Head Office
• Finalization of Accounts - Preparation Trial
Balance, Profit & Loss and Balance Sheet
Package used - Pioneer 2000 for Accounting by Al Attiya Computers Doha - Qatar
Supervising day-to-day activities, Reporting to the management on daily activities, Preparing quotations to corporate clients, Co-coordinating with manufacturers and vendors, maintaining file system.
During my tenure with them, I was assigned with various companies to prepare their final accounts and procedures for State Tax Department. Gained vast experience in various types of accounts, working with different firms dealing in Imports & Exports, Manufactures of Industrial goods, Travel agencies, Wholesale Traders of Pharmaceuticals and Consumables as well as retailers.
Successfully Passed
B.Com, Distance Education system, all the semester exams attended in India.
Course completed(1996)