Harriet Soares

The focus of my role in Ecolab is to initiate, manage and implement all matters with regards to Employee integration and to implement all strategic and technical issues relating to employee movement within the organization including Exit, some of my key deliverables include:
 Handling all matters with regard to new hires which include contracts/ offer letters, orientation, on-boarding and induction.
 Working key people process such as performance management, talent forecasting, etc.
 Handling employee welfare and insurance schemes.
 Processing HR expenses.
 Processing payroll.
 Updating database/ recruitment tool with appropriate information regarding position/ candidate.
 Booking appropriate resources for interview - conference rooms, WebEx.
 Follow up on feedback from stakeholders for a complete view of the candidate selection history.
 Keeping candidates updated on the progress of their application.
 Initiating background checks.

 Coordination & communication with clients & suppliers.
 Preparation of quotations, invoices & other admin work.  Ensure all employee data is up to date with the company Medical Insurance provider and distribute medical cards as necessary.
 Ensure all employee files are kept up to date.
 Process all HR forms accurately and in a timely manner (leave forms, sick forms etc.).
 Manage all HR documentation under strict confidentiality.
 Ensure all relevant information is inputted into company HR system (SAP).

 Preparation of Daily Summary report.  Preparation of Executive Monthly report.
 Manage the Senior Manager’s calendar/ diary.
 Organize travel arrangements that include booking flights, accommodation and hotel requirements.
 Make arrangements for conferences, meetings and events.
 Attend Departmental weekly meeting and taking down MOM (minutes of meeting).
 Organize Customer Care meetings on a monthly basis and taking down the MOM.
 Collection of nominations for Employee of the Month and preparation of PowerPoint presentation with the winner’s details.
 Event management.

 Schedule interviews and meetings.
 Preparation of PRFs (Personnel Requisition form), TPRFs (Temporary Personnel Requisition form) and PAFs (Personal Action form).
 Preparation of SAP entries.
 Arranging pre-employment medicals.
 Preparation of documents for security clearance.
 Preparation of visa applications.
 Preparation of offer letters.
 Sending air ticket request for overseas candidates.
 Handling all HR related correspondence, maintained HR files, personnel records and required documentation.
 Updating HR related databases and assists with generating reports as needed.
 Coordinate all the joining formalities.
 Handling the on-boarding process of new employees.  Keep an accurate record of vacation/ sickness absence days.
 Preparation of manpower request letters for contract labor.
 Preparation of Work Service Orders (WSOs).
 Communicating with Supply Chain for PR/PO.
 Communicating with vendors to update on labor supply requirements.
 Assist with preparation of business reports and presentations.

in the Bancassurance department handling credit card linked policies: Lisfestyle Protection Plan and Well Woman Plan.

During my internship at PMI I routed through Issue to Production, Daily Production Report, Local Purchase Orders, Invoicing and Accounting.