Mohammed Al Harthy

..

Financial Accountant
Duties and Responsibilities
1. Controls all balance sheet accounts by preparation of monthly accounts reconciliation and actions accordingly.
2. Prepares monthly invoices for other IHG hotels, General Manager, Store and Shop rentals.
3. Prepares all journal vouchers for month-end closing.
4. Responsible for month-end closing.
5. Approves various city ledger transactions before posting into HIS.
6. Approves payment requests, TERs, employee advances, and petty cash prior to payment.
9. Supervises Accounts department in the absence of the Assistant FBSM.
10. Overlook Income Audit daily duties as per CSA
11. Performs related duties and special projects as assigned.

Internal auditor
Duties and Responsibilities
1. Reviewing the control self-assessment CSA monthly check list & report to FBSM for any discrepancies.
2. Overlook the Income audit, cost control & Credit section’s task and reports & daily operation
3. Assists in internal and external audits when they occur for your section.
4. Review the daily Flash report (Cost & Income)
5. Assists in ensuring all accounts are reconciled on monthly basis

Cost Accountant
1. Maintains cost records as outlined in the Cost Control Manual.
2. Carries out daily random samples of receiving reports and market lists, investigates quantity and price differences and reports unresolved discrepancies to the materials Manager/Purchasing Manager and or FBSM.
3. Updates and distributes purchase price comparisons and sales statistics as required.
4. Completes and distributes cost and sales potential reports as requested by Management and as outlined in the Cost Control Manual.
5. Provides timely month-end accounting information with pertinent observations to enable completion of month-end financial reports.
6. Assists with inventory taking for food and beverage, general supplies and operating equipment.
7. Supervises inventory clerk and receiving agent, verify posting by receiving agent and store man.

One Month 2007:
Paymaster / Payroll (replacing vacation)
1.Prepares monthly payroll for all employees based on approved attendance records, making all necessary deductions and additions.
2.Prepares payroll envelopes for disbursement of salaries by General Cashier.
3.Prepares payroll summary for FBSM/Assistant FBSM.
4.Records in logbook approved overtime to be disbursed with monthly salary.
5.Prepares vacation and final settlement payment in accordance with laid down Policy and Procedure.
6.Prepares various journal vouchers and payroll schedules as required.
7.Prepares monthly summary of payment to Government bodies, such as Social Security, vocational Training and any other such payments.
8.Verifies the monthly headcount analysis/turnover as prepared by Personnel Department.
9.Prepares reconciliation for loans, salary advances, unclaimed salaries, special station allowance, social security, vocational training, locker and uniform deposits on monthly basis.
10.Assist the FBSM/Assistant FBSM in preparing monthly financial statement.

2 Month 2006/07 : General Cashier (replacing vacation)

Credit Supervisor:
Duties and Responsibilities
1. Supervises and coordinates the posting and billing of all accounts receivables from Hotel guests, Domestic and Foreign Credit Card companies and other hotel customers.
2. Coordinates with the Credit Manager, Front Office Cashiers, and other Departments on matters of credit as appropriate.
3. Supervises city ledger clerks while preparing payroll deductions from employees.
4. Verifies all rebates/adjustments of various hotel guests according to established Policy and Procedure.
5. Verifies all changes and credit transfers to city ledger in respect of billing, instructions, letter of authority and codes appropriately.
6. Prepares billing after verifying documents (invoices, Restaurant checks) with respective city ledger accounts/file.
7. Prepares and maintains reconciliation of all city ledger accounts.
8. Prepares weekly billing of credit cards establishments.
9. Prepares all necessary rebate credits and miscellaneous credits for A&G and all other House Accounts including payroll deduction of Department Heads at month end.
10. Prepare Arabic translation of Government bills as appropriate.
11. Prepares A/R daily receivables sheet with the balancing report and age trial balance.
12. Prepares necessary miscellaneous credits for travel agent commission and credit card commission and records same.
13. Transfers all house accounts from guest ledger to city ledger on or before the last day of the month and prepares necessary miscellaneous/rebate credits.
14. Ensure city ledger invoices are mailed out on timely basis such as weekly, fortnightly and monthly.
15. Complies with Hotel’s Health, Safety & Hygiene policy.
16. Performs related duties and special projects as assigned.

Income Audit:
Duties and Responsibilities
1. Prepares daily income report.
2. Investigates discrepancies and corrects same as indicated in Night Auditor and Restaurant Auditor’s Logbook.
3. Compares the Housekeeper’s Report against Night Receptionist room report. Lists the discrepancies noted and make investigation of these discrepancies and takes appropriate action.
4. Perform duties indicated in the Income Auditor check list (copy attached).
5. supervises the activities of Assistant Income Auditor and Night Auditor.
6. Ensure completion of monthly Income Auditor checklist.
7. Reports in Logbook all discrepancies for the attention of Internal Auditor and Controller.
8. Supervises and controls Restaurant Checks issues Logbook.
9. Complies with Hotel’s Health, Safety & Hygiene policy.
10. Perform related duties and special projects as assigned.

Cost Accountant
1.Maintains cost records as outlined in the Cost Control Manual.
2.Carries out daily random samples of receiving reports and market lists, investigates quantity and price differences and reports unresolved discrepancies to the materials Manager/Purchasing Manager and or FBSM.
3.Updates and distributes purchase price comparisons and sales statistics as required.
4.Completes and distributes cost and sales potential reports as requested by Management and as outlined in the Cost Control Manual.
5.Provides timely month-end accounting information with pertinent observations to enable completion of month-end financial reports.
6Assists with inventory taking for food and beverage, general supplies and operating equipment.
7Supervises inventory clerk and receiving agent, verify posting by receiving agent and store man.

General Cashier
1.Collects remittance envelopes from safe drop box, ensuring that envelopes tally with those recorded in Logbook.
2.Counts money to verify amounts recorded on envelopes.
3.Prepares bank deposit ensuring total deposit agree with cash income.
4.Prepares following on daily basis:
* Daily cash receipt
* Remittance envelops opening
5.Balance all House Banks daily; prepares daily Bank count for Income Auditor.
6.Prepares petty cash vouchers, disburses petty cash and prepares summary for approval by Chief Accountant/Assistant FBSM.
7.Maintains adequate change fund for all Hotel Cashiers.
8.Maintains register for payments of pending reimbursements to Cashier in accordance with Hotel Policy.
9.Deposits “Bank Deposits” daily.
10.Controls cash receipts and foreign exchange vouchers issued.
11.Disburses salaries of employees on paydays in accordance with Hotel Policy and Procedure.
12.Collects payroll from bank and distributes to employees pay envelopes.
13.Assists the Chief Accountant/Assistant FBSM in the preparation of the monthly financial statements.
14.Perform related duties and special projects as assigned

Inventory Supervisor:
Duties and Responsibilities
1. Performs daily save. (File backup).
2. Sign for invoices and delivery notes in the receiving logbook and posts these documents to the computerized inventory systems, Food, Beverage, General supplies, operating equipment and POMEC.
3. Complete portion of receiving stamp when documents have been posted.
4. Signs for storeroom requisitions in the storeroom logbooks and posts all storeroom requisitions, and transfers to the computerized inventory system. Food, Beverage, General supplies Operating equipment and POMEC.
5. Stamps all transactions with the Entered stamp after posting.
6. Checks Purchase Edit and Transaction Edit reports and forwards Edits, together with documentation to Cost Accountant for final verification before updating.
7. Performs daily updates of all posted purchases and transactions.
8. Maintains binders of all computer-generated reports.
9. Performs cyclical physical inventory in all stores and investigates variances.
10. Provides computerized listing of items at re-order point to Head Storekeeper after daily work is up-dated.
11. Performs month-end closing of bars, kitchens and the monthly up-date.
12. Prepare slow moving report. (The slow moving class can be updated on an on-going basis.
13. Performs operating equipment inventories for item in circulation. One cycle to be counted monthly.
14. Performs a complete storeroom inventory for one store at the end of the month. Rotating from food to beverage to general etc.
15. Prepare obsolete items list.
16. Engineering tools inventory.
17. Spot-checks mini bars replenishing.

Receiving Clark:
Duties and Responsibilities:
1. Ensures that all goods received are supported by authorized documents.
2. Verifies that materials received are in accordance with quantity, quality and price, as ordered.
3. Stamps all invoices/delivery notes with the receiving stamp and completes and obtains their prompt removal from the receiving area.
4. Notifies storeroom or concerned departments of accepted materials to ensure their prompt removal from the receiving area.
5. Completes all other receiving documentation as required by the Cost Control Manual.
6. Performs other duties as assigned.