Executive Secretary
KANOO GROUP
Total years of experience :22 years, 9 Months
Coordinating and scheduling meetings and appointments for CM
Prepare minutes of meeting and distribute to the concerned Depts. with action reminders and follow up
Arranging Travel and hotel bookings as and when required including staff leave air tickets
Providing Admin and HR support to the entire machinery division
Preparing Correspondence (Emails, Letters, Circulars and Memos)
Collecting, compiling and preparing monthly sales report for top Management
MIS Profit & Loss report - Segregation and disbursement to all Department Heads on Monthly basis
Coordinating and completing the onboarding process for new staff
Preparing POs and checking stock level in customized (Symphony) software
Manage day-to-day operations of the Chairman office
Acting as a first point of contact
Maintain the accurate calendar, schedules appointments and meetings (internal and external)
Keep notes/minutes of the meetings with action reminders, distributes and follows up with concerned dept. heads or executives.
Screens telephone calls, emails and prepare appropriate correspondence replies.
Arrange air travel and hotel accommodation for the overseas trips and all other related tasks including his family members travel.
Prepare the online visa application for foreign countries (UK, US, Schengen and Turkey visas) for family members and maids
Coordinate and arrange the maintenance and services contracts of Chairman’s villa and other personal properties and arrange the AMC contract for the same.
Maintain Chairman and family members health records set up timely reminder for the routine checkup.
Maintain filing and confidential records (hard & soft copies)
Maintain employee database for visa, passport, IDs etc., and coordinate with HR dept. for the timely renewal.
Coordinate with HR department for the new recruit visa and existing staff visa renewals for Chairman approval
Liaison and coordinate with other executives for smooth work flow
It’s a Turkish based company engaged in Civil Construction Business
Designation -
It’s a Cyprus based company engaged in the Supply of Electrical Products.
Designation - ‘PRO cum
Bachelor of Commerce