Office Coordinator
Allianz Group
Total des années d'expérience :4 years, 3 Mois
Administrative Management:
1. Supervised office tasks such as managing phone calls, and overseeing emails.
2. Drafted and translated documents from English - French to Arabic or vice versa.
3. Organized staff members' travel plans, appointments, meetings, and events.
4. Carried out negotiations with contractors to secure financial gains.
5. Handled logistics that include reports, presentations, and documentations for scheduled meetings and interviews.
Data Entry - Recording Management:
1. Accessed and examined the system that displays the expenses, revenues, bills, merchandise, and services provided by the company.
2. Performed data entry, and managed invoices on database.
3. Combined data entry and adjusting accounts for accounting needs.
Human Resources Tasks:
1. Engaged with workmates in administrative processes to enhance the efficiency of work.
2. Welcomed new job applicants and introduced them to the job's description.
3. Assisted in each updating programs and handing out tasks to employees.
Contracts & Regulations Management:
1. Monitored the internal regulations of the company and coordinated them with the Lebanese Law.
2. Implemented appropriate measures against non-compliant workmates to the company's policies.
3. Supervised contracts with contractors, agents, and shareholders to dodge frauds and ensure their proper execution.
Administrative Management:
1. Supervised office tasks such as managing phone calls, and overseeing emails.
2. Drafted and translated documents from English - French to Arabic or vice versa.
3. Organized staff members' travel plans, appointments, meetings, and events.
4. Carried out negotiations with contractors to secure financial gains.
5. Handled logistics that include reports, presentations, and documentations for scheduled meetings and interviews.
Data Entry - Recording Management:
1. Accessed and examined the system that displays the expenses, revenues, bills, merchandise, and services provided by the company.
2. Performed data entry, and managed invoices on database.
3. Combined data entry and adjusting accounts for accounting needs.
Contracts & Regulations Management:
1. Monitored the internal regulations of the company and coordinated them with the Lebanese Law.
2. Implemented appropriate measures against non-compliant workmates to the company's policies.
3. Supervised contracts with contractors, agents, and shareholders to dodge frauds and ensure their proper execution.
1. Controlled documents, including filing, scanning, and record keeping.
2. Provided administrative support such as scheduling appointments, responding to emails and answering phone calls.
3. Verified that all contracts are correctly filled and filed promptly.
4. Carried out negotiations with contractors to secure financial gains.
5. Managed negotiations involving legal and administrative considerations such as contracts, licenses, and data protection for operational effectiveness.
1. Assisted in Supervising unlawful activities.
2. Conducted comprehensive legal file reviews.
3. Researched in decrees and law to contribute in the resolution of the issue to reach a definite conclusion.
4. Analyzed regulations that relate to the cases that came up, and quantified the harm that the clients encountered.
5. Raised awareness among the clients about their duties and making them mindful of their legal rights.
6. Followed personally the studied case in different aspects till long last.
Activities and Societies.