Executive Coordinator (temp)
International Center for Biosaline Agriculture
مجموع سنوات الخبرة :14 years, 10 أشهر
• Directed executive support functions, resulting in a 20% boost in Director-General productivity, leading to more efficient workflow.
• Harmonized executive and personal calendars for the DG and Chief Operations and Development, ensuring alignment with their commitments and schedules.
• Achieved an impressive 95% response rate to inquiries within 24 hours, showcasing prompt communication skills.
• Coordinated 20+ high-profile international conferences in a 6-month span, managing engagements with distinguished dignitaries, including the North Korea Presidents wife, the Former Minister of International Development of Canada, and ambassadors from various countries.
• Collaborated directly with cross-functional teams, such as communication, protocol, and Executive Assistants of the dignitaries.
• Secured permissions from the UAE Ministry of Foreign Affairs for hosting and receiving dignitaries, demonstrating adept negotiation and diplomatic skills.
• Led meticulous preparations, organizing conference halls, ensuring flawless presentations, and liaising with facility management for site readiness.
• Coordinated with procurement for catering and souvenirs, and collaborated with the media department for comprehensive event coverage
• Ensured seamless communication with drivers for prompt departures. Skillfully managed diverse timelines, adeptly handling both well-planned events and spontaneous visits over weekends, delivered hands-on guidance to dignitaries, orchestrating photo sessions upon arrival and before departure.
• Coordinated these sessions strategically for use across platforms, including the website news section, and social media.
• Revamped document management, leading to a 30% decrease in retrieval time.
• Orchestrated executive agenda, appointments, and board meetings efficiently, capturing detailed meeting minutes.
• Managed the Chairmans executive and personal schedules, ensuring flawless travel logistics, managing financial transactions, and crafting impactful presentations.
• Implemented resource management strategies, resulting in a notable 40% reduction in inventory discrepancies and enhancing overall organizational efficiency.
• Fostered collaborations with local businesses, successfully secured sponsorships, and propelled a substantial 30% increase in fundraising revenue.
• Instituted training programs for staff development, leading to improved skills and increased productivity.
• Spearheaded seamless office operations in the CEOs absence, ensuring uninterrupted workflow.
• Handled Delicate affairs for the CEO, ensuring absolute confidentiality, and skillfully organized tasks to optimize time effectively.
• Coordinated Crucial appointments, catering, and travel arrangements for critical meetings and events.
• Initiated and managed dynamic social media channels, leading to a remarkable 25% increase in online engagement.
• Designed and implemented innovative training and development programs.
• Successfully Guided over 50 students through the Professional Diploma in HRM, achieving high graduation rate of over 98%.
• Conducted comprehensive surveys to gather feedback, contributing to ongoing program enhancements
• Evaluated risk on new accounts, managed loans, and ensured financial stability.
• Reviewed credit requests, obtained approvals, and maintained accounts.
• Monitored aging reports, optimizing financial processes resulting in a 15% increase in overall efficiency.
• Oversaw daily administrative tasks, ensuring organized files and detailed reporting.
• Managed financial reports, invoices, and contract payments, enhancing overall financial efficiency.
• Facilitated new employee orientation, covering purchasing and AP procedures.
• Tracked trainee development and assessed training programs for continuous improvement.
• Coordinated reservations and course introductions.
• Developed in-house training programs to enhance employee skills.
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