Document Controller
Contraco W.L.L
Total years of experience :8 years, 10 Months
Read and analyze incoming Memos, Submissions and report in order to determine
their significance and plan distribution
* File and retrieve corporate documents, records and report
* Open sort and distribute incoming correspondence including email
* Prepare responses containing routine inquires
* Perform general office duties such as ordering supplies, maintaining records
management systems and performing basic book keeping work
* Great visitors and determine whether they should be given access to specific individuals
* Prepare responses to correspondence containing routine inquires
* In-charged of uploading all the Correspondences on the Share point
* In-charged of updating the Main Logs in Main Office
* In-charged of distributing the Incoming and outgoing Correspondence
* In-charged of answering phone calls
* In-charged receiving Material Inspection, Works Inspection & MEP Clearance
* In-charged of Submitting all the documents to Consultant
* Registering & monitoring the number sequence on the Logs
* Filling & Organizing all the MEP Documents
In-charged of Monitoring Matrix (Registering, Monitoring, Maintaining the
Sequence number)
* Preparing the required documents prior before during the meeting
* In-charged in preparation, drafting of letters and document transmittal for
subcontractors, consultant & client
* In-charged of O&M Manual
* In-charged of Casheets
* In-charged of Submitting. Filing, Scanning and distribution
* In charge of Surveillance Deficiency Report and Minutes of Meeting Logs
Recieves and register all incoming/outgoing Technical documents, submittals &
correspondence
* In-charged of submittals, drawings & daily manpower report
* In-charged of the logs (RFI’s drawings, incoming & outgoing letters)
* Control the issuance of all the documents numbers, including maintenance of
proper document register
* Ensures proper classification, sorting, scanning, filling, archiving & updating of
all files in soft copies
* Perform document quality check in accordance to approval quality system
procedure
* Review completeness of documentation and prepares document transmittal
* Perform files back up to ensure storage and archiving of electronic register
* Prepares engineering project reports, daily manpower as may required
* Ensures that controlled copies of latest approved documents and drawing are
given in charge all the document submittal to KEO & ASHGAL (client)
* Perform any other related activities deemed necessary as per project
management recommendation
* In-charged of sending correspondences and responses to client, consultant and
subcontractors