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Heba Al Sayed, Executive Secretary

Heba Al Sayed

Executive Secretary·Al Mheiri International General Trading

United Arab Emirates

Master's degree, International Business

Work experience

Total years of experience: 11 years, 11 months

Executive Secretary

May 2022 - June 2024

Al Mheiri International General Trading

Dubai, United Arab Emirates

May 2022 - June 2024

•• Maintained appointment calendars for executives & organizes office functions.
• Maintain C Level Agenda, board meetings & keep notes.
• Handling Confidentially documents & Information’s.
• High level Communications with Clients, stakeholders & Partners.
• Handel & Prioritize all correspondence emails, letters & prepare presentations.
Company industry:
Home & Office Furniture
Job role:
Administration

CEO Personal Assistant

November 2021 - April 2022

ZAJEL Courier Services

Dubai, United Arab Emirates

November 2021 - April 2022

⮚ • Interface with senior Clients & Partners for board meetings.
• Handle all confidential documents
• Prepare Business reports & manage project communications letters & Correspondence.
• Document and report on weekly meetings, follow up CEO instructions and keep notes.
• Collaborate with media department for social media content, captions & designs.
• Follow up with customer care department for VIP compliance and resolve issues.
Company industry:
Distribution, Supply Chain & Logistics
Job role:
Community Services

Executive Secretary

February 2017 - January 2019

Roads and Transportation Authority

Dubai, United Arab Emirates

February 2017 - January 2019

• Organize CEO meetings with heads of departments & Internal Communities and follow up CEO’s instructions.
• Attend all CEO meetings, take note and follow up with other sectors & Directors.
• Manage all CEO communications, draft & finalize correspondence with internal & External partners.
• Handle all urgent issues with Chairman’s office, prepare & follow up required actions and documentations.
• Provide administrative support to departments and CEO office Experts.
• Draft and follow up letters and emails with vendors & clients on a project.
Company industry:
Public Administration
Job role:
Secretarial

Executive Secretary to Chief Executive Officer

February 2017 - January 2019

Corporate Technology Support Services Sector

Dubai, United Arab Emirates

February 2017 - January 2019

⮚ Manage all CEO Communications and follow press media that include (Time, Venue, and all needs). ⮚ Organize all CEO meetings with departments and directors, handling CEO instructions and follow up. ⮚ Draft/Prepare correspondences to diferent external and government entities ⮚ Manage CEO meeting with other parts externally ( Private Sector, Government & Semi- government) ⮚ Provide administrative and clerical support to departments or individuals.
⮚ Handles all urgent issues that is directed to the ofice on general administrative matters ⮚ Coordinates, prepares and follows upon documentation that may be required for meetings
Company industry:
Technical Maintenance & Repair

Senior office

August 2016 - February 2018

هيئة الطرق والمواصلات دبي

Dubai, United Arab Emirates

August 2016 - February 2018

• Handle section mangers agendas, letters & CEO meetings.
• Arrange section weekly meetings, keep notes & follow up on manager instructions.
• Support all staff issues with HR & Training Departments.
• Prepare presentations, reports & correspondence to CEO & Chairman’s office.
• Handle all Administrative duties for section projects (Enterprises Command Center)
• Communicate & draft letters with other governments initiates on EMS System.
Company industry:
Motor Vehicle Passenger Transport
Job role:
Maintenance, Repair, and Technician

Senior ofice Assistant

August 2016 - February 2017

RTA- DUBAI

Dubai, United Arab Emirates

August 2016 - February 2017

Technology Strategy & Project Governance Section
Senior ofice Assistant

⮚ Handle Section Manager Agenda and meetings with CEO and higher Management. ⮚ Arrange section meeting & take minutes of meetings. ⮚ Provide all the secretary support and Administrative support to section staf. ⮚ Follow staf attendees, vacations and Training courses. ⮚ Prepare correspondences to CEO & Chairman Ofice .
Company industry:
Civil Engineering

AMBASSADOR Personal Assistant

February 2015 - February 2016

Embassy of Colombi

Abu Dhabi, United Arab Emirates

February 2015 - February 2016

⮚• Arrange Ambassador’s visits & follow up issues with Ministry of Foreign Affairs ( MOFA).
• Determine priorities for the Ambassador’s office supplies, phone calls, VIP visitors & meetings.
• Support Chief of Staff and secretary with their diaries as required.
• Arrange the Ambassador’s receptions and occasions with other Latin American embassies.
• Follow up on media press and translate all news, letters, and articles into Arabic
• Prepare all letters for the Ministry of Foreign Affairs (MOFA) and other embassies in the UAE.
Company industry:
Business Consultancy Services
Job role:
Consulting

Ambassador - PA

February 2015 - February 2015

COLOMBIA EMBASSY

Abu Dhabi, United Arab Emirates

February 2015 - February 2015

• Handle written and telephone inquiries.
• File consular documentation and maintain contact lists.
• Assist with the online appointment system, including checking documentation.
• Translate letters, documents, and invitations from Arabic to English.
• Keep colleagues abroad updated on relevant local information.
Company industry:
Travel Agency
Job role:
Consulting

Consul Personal Assistant

January 2014 - February 2015

Embassy of Colombi

Dubai, United Arab Emirates

January 2014 - February 2015

⮚ Deal with written and telephone inquiries ⮚ Filing of consular documentation and maintain contacts lists ⮚ Assist with online appointment system including checking documentation ⮚ Translate all the letters, documents and invitations from Arabic to English
⮚ Keeping colleagues abroad updated on relevant local information
Company industry:
Business Consultancy Services

Admin Coordinator

November 2006 - May 2011

Al Ain National Enterprises Management LLC (ANEMCO)

Abu Dhabi, United Arab Emirates

November 2006 - May 2011

• Organize and manage manager’s agenda & appointments.
• Prepare documents, briefing papers, reports & presentations
• Oversee administrative tasks & provide support to clients.
• Coordinate with all departments & manage meetings.
• Manage system maintenance, document records, & space organization.
• Screen telephone calls, emails, faxes, inquiries, and requests.
Company industry:
Management Consulting
Job role:
Administration

Temporary Administrator

February 2011 - April 2011

Burooj Properties (Hesas Mashaa) Section

Abu Dhabi, United Arab Emirates

February 2011 - April 2011

⮚ Co-ordinate Aramex duties the delivery and returns package ⮚ Email validation project and sort them ⮚ Updating and enter data on Quick Merlin software program ⮚ Scanning & Filing ⮚ Archiving documents in order and updating filing system for customer contracts
Company industry:
Banking

Education

Business School

September 2019

September 2019

Master's degree, International Business

United Arab Emirates

( 2014 ) Chiefly

Khawarizmi College ABP

January 2012

January 2012

Diploma, Diploma in International Business Skills

United Arab Emirates

University of Sharjah

January 2006

January 2006

Bachelor's degree, Mass Communication

United Arab Emirates

Mass Communication Radio and TV

Skills

Computer System Validation
Expert
Computer System Validation
Expert
Merlin
Expert
Merlin
Expert
Microsoft Office XP
Expert
Microsoft Office XP
Expert
Microsoft Office 98
Expert
Microsoft Office 98
Expert
Microsoft Office
Expert
Microsoft Office
Expert
AGENDA (MEETING)
Expert
AGENDA (MEETING)
Expert
MANAGEMENT
Expert
MANAGEMENT
Expert
PRESENTATIONS
Expert
PRESENTATIONS
Expert
FILING
Expert
FILING
Expert
COORDINATING
Expert
COORDINATING
Expert
DATA MANAGEMENT
Expert
DATA MANAGEMENT
Expert
RESEARCH
Expert
RESEARCH
Expert
MEETING FACILITATION
Expert
MEETING FACILITATION
Expert
ADMINISTRATION
Expert
ADMINISTRATION
Expert
ADMINISTRATIVE SUPPORT
Expert
ADMINISTRATIVE SUPPORT
Expert
CEO
Expert
CEO
Expert
CONFERENCES
Expert
CONFERENCES
Expert
CUSTOMER RELATIONS
Expert
CUSTOMER RELATIONS
Expert
DATABASE ADMINISTRATION
Expert
DATABASE ADMINISTRATION
Expert
MICROSOFT OFFICE
Expert
MICROSOFT OFFICE
Expert
OFFICE EQUIPMENT
Expert
OFFICE EQUIPMENT
Expert
Computer System Validation
Expert
Computer System Validation
Expert
Microsoft Office
Expert
Microsoft Office
Expert
Merlin
Expert
Merlin
Expert
Microsoft Office XP
Expert
Microsoft Office XP
Expert
Microsoft Office 98
Expert
Microsoft Office 98
Expert

Languages

Arabic
Expert
English
Expert

Hobbies

  • التصوير