HR Assistant Manager
Alrai Media Group
Total years of experience :15 years, 3 Months
Updating area organizational Chart
Customizing job specs for each position
Implantation of polices, procedures & grading structure
Issuing of all staff offer letters and increments as per the authority matrix
Coordination with central recruitment dept on hiring new staff
Bonus Distribution with coordination with Corporate HR & Area GM
Transfer of staff internally
Evaluation of staff in coordination with Admin department & Corporate HR
Evaluation of new staff before completion of probation period, in coordination with Dept manager
Maintain & update salary scale as per market rate, YEARLY with coordination with Corporate HR
Identify training needs
Conducting exit interviews
Implantation of induction programs for staff
Career path for employees
Statistical & Analytical reporting to the group
o Turn over rate in area
o Absconding rate in area
o Absenteeism rate in area
o Any other as per group need
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Executes and follows up on administrative duties related to recruitment, employment, pay, benefits, housing, immigration and/or training.
•Maintains updated employment files and database to document personnel actions.
•Assist new hires and their families in personal and professional matters as additional services to employee orientation programs.
•Assists in screening and recruitment of faculty and staff.
•Provides a variety of administrative and/or secretarial activities that support the human resource functions.
•Researches, summaries and analyses information; compiles data to prepare reports.
•Assists with recruitment, inclusive of advertising, receiving applications, coordinating interview schedules, and maintaining all records related to recruitment and employment.
•Answers a variety of general inquiries from staff and potential employees regarding Human Resource issues and concerns.
•Provides administrative support to Human Resource Department teams.
•Performs other duties as assigned by Human Resource Manager
Handling of all administrative activities for the Chairman
• Preparation and typing of all confidential correspondence
• Preparation, dispatching confidential faxes and e-mails
• Created an Archiving System, for all documents and letters
• Filter and answer all telephone calls for the Chairman
• Handle the chairman agenda, take appointments
• Organize - plane tickets, hotel bookings, seminars, meetings
• Arrange and allocate all Leave Rosters
Handled all Administrative Activities
Filtered, screened applicants by phone or email
Submitted short-listings to the relevant Managers
Interviewed mid-level candidates
Day-to-day book keeping
Maintained records of office Petty Cash
Reviewing / Preparing Bank Reconciliation
Supervise and monitor day-to-day Accounting operation.
Ensuring timely deposit of cash in the bank.
Checking and verifying Payroll and Staff related payments.
Preparation of monthly cash budget
Organized appointments
Established a Computerized Filing System
Took Minutes of Meetings
Coordinated arrangements with the other departments
Prepared reports for senior Managers
Initiated follow-up actions on pending subjects
