Hema Swaroop

• Preparation of Tour bills
• Maintaining Petty Cash
• Reimbursement of Tour bills from Accounts Section
• Keeping Diaries and Arranging Appointments
• Dealing with Telephone and Email Enquiries
• Maintain office filing and storage systems
• Update and maintain databases such as mailing lists, contact lists and client information
• Update and maintain internal staff contact lists
• Co-ordinate and maintain staff administrative records
• Co-ordinate and organize appointments and meetings
• Assist with event planning and implementation
• Monitor and maintain office supplies
• Ensure office equipment is properly maintained and serviced

Responsibilities as Account Assistant:-
• Monitor customer account details for non-payments and delayed payments.
• Maintain accounts receivable customer files and records.
• Maintain up to date invoicing system.
• Avoiding outstanding expenses and managing the petty cash
• Maintain Stock Register, Prepare Sales and Purchase register.
• Enter posting of purchase, sales, payment, receipt collection & journal voucher in Tally.
• Day to day cash & bank transactions.
• Preparing outstanding list of Debtor & making Payment follow-up.
• Working in SIGFA accounting and billing software for updating Purchase & Sales.

Responsibilities as Sales Coordinator :-
• Sales Order Processing
• Ensure timely collection of all outstanding on a priority basis.
• Responding to incoming mails and phone queries of clients.
• Checking quantities of goods on display in stock
• Recording sales and order information and sending copies to the sales office or entering into a computer system
• Operating Internet, Updating all records and documents (Hard copy as well as Soft copy), Purchasing and maintaining stocks
• Preparing Price Quotations
• Arranging to send brochures to client by post or e-mail
• Processing expense statements and reports of Salesperson.

Writing programming code using PHP.
•Coordinating with designers and other programmers in team