Procurement Officer
Mirage Property Consultants
Total years of experience :14 years, 9 Months
• Handle procurement function, review prices and quality, discuss and negotiate with different suppliers for best terms and conditions, quality assurance and supplies control.
• Create and maintain good relationships with vendors/suppliers
• Making professional decisions in a fast-paced environment
• Maintain records of purchases, pricing, and other important data
• Develops plans for purchasing equipment’s and supplies
• Negotiate directly with vendors to get the best possible pricing and payment options.
• Ensure that the products and supplies are high quality.
• Maintain and update list of suppliers and their qualifications, delivery times, and potential future
development
• Working with team members and Procurement Manager to complete duties as needed
• Researching potential vendors
• Knowledge of market research
• Buy products that are essential for our company’s day-to-day operations.
• Enter order details into ERP system.
• Monitor stock levels and place orders as needed
• Create purchase order.
• Prepare Purchase Order or Service Contract for supplies, services and equipment required by the Project, within the limits of the current budget approved by the management, and in accordance with purchasing procedures.
• Perform procurement transactions in ERP.
• Record Goods Receipt Note for materials in ERP after obtaining delivery note from user department.
• Ensure all deliverables are stored in the SharePoint at every revision and in all relevant formats.
• Prepare approval form & liaise with legal division to draft the contract in case of service PR.
• Coordinate with user department, vendor, finance, etc., to finalize & sign the contract for service PR.
• Coordinate with vendors for necessary information related to proposals & clarifications if any.
• Negotiate and recommend execution of contracts for the purchase of supplies, services and equipment.
• Prepare Bid Evaluation table if the purchase order exceeds 10K Qatari Riyals.
• Keep informed of current developments in the field of purchasing, prices, market conditions and new products.
• Expedite deliveries to all materials and handling all logistics related matters.
• Supervise the inspection of all supplies, services and equipment purchased to ensure conformance with specifications.
• Maintain a bidders’ list, vendors’ file, needed for the efficient operation of the purchasing function.
• Safekeeping of Performance Bank Guarantees & Insurance Documents and monitor the validity to follow-up with vendors for its renewal if required.
• Managed suppliers' monthly payments.
• Coordinate with user departments & vendors for logistic delivery of materials & services.
• Assisting in coordinating the activities related to document control, including purchasing and distribution of controlled documents, maintaining procurement department directories and tracking, reporting document review progress.
• Assisting in the management, implementation and administration.
• Identify, catalogue and maintain commonly used items on ERP system.
• Preparing and evaluating Technical and Commercial bids.
• Making acceptance or delivery reports.
• Managing the archival activities for controlling documents and validation of documentation files.
• Reviewing and proofreading documents for consistency in document formats and system concerns.
• Expedite shipments and logistics.
• Tracking letter of credits issued to the suppliers.
• Making purchase orders and making prepayment for procurement of goods and coordinating with the suppliers.
• Reviews submittals (bonds/insurance) in contracts/agreements to ensure compliance with State law policy.
• Follow-up delivery, Posting Invoices, Request for Payments and Filing.
• Guide and train users as require to retrieval of document and system functionality.
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