Project Finance Officer
International federation of red cross and red crescent societies
Total years of experience :8 years, 9 Months
• Financial reporting:
• Verify that the transactions have been processed according to the IFRS and the IFRC policies and procedures. It is also important to ensure that the donor requirements have been met.
• Budgeting:
• Provide technical support and advice to the project managers during the preparation and/or revision of budgets.
• Provide analysis of actual expenditures vs. budgets with its respective analysis of the variances.
• Validation of transactions:
• Ensure that all the transactions related are validated following the policies and procedures.
• Ensure all accounting transactions are properly authorized and documented by original and valid supporting documentation and provide feedback.
• Treasury Management:
• Ensure there are sufficient funds in the office, Preparation of bank account reconciliations.
• Manage appropriately the transfers of funds between bank accounts to minimize foreign exchange risks due to currency revaluations.
• Accounting verification:
• Review the accounting transactions booked in the accounting to ensure that they reflect adequate coding, clear descriptions, document codes are the correct ones etc.
• Balance Sheet items review and reconciliations:
• Ensure that other balance sheet items are reconciled (e.g., prepayments, guarantee deposits, supplier balances, etc.)
• Others:
• Book transactions into ERP using the proper cost assignments and ensure compliance, performing analysis for foreign exchanges from CHF to other currencies etc.
• Account software Processing:
• Ensured over and/or entry of changes to the chart of accounts, analysis Codes and exchange rates.
• Performed and supervised the posting of entries ensuring proper controls are enforced and appropriate systems in place to maintain all required supporting documentation.
• Donor Reports:
• Ensured required donor reports can are produced and Facilitate preparation of end of month donor reports.
• Procurement Accounting:
• Reviewed accounting for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments. Implemented all pre-contract compliance requirements such as due diligence.
• Provided input to Purchase Request approvals to ensure commitments are considered before further purchases approved, liaised with logistics/procurement.
• Cash/Bank - Processing:
• Supervised the processing of bank and cash transactions.
• Ensured internal control procedures are followed for all cash disbursements, receipts and transfers, Anti-corruption Policy, SOPs and other financial procedures.
• Cash Forecasting:
• Worked with field and program coordinators to help them develop more accurate cash forecasts.
• Monitored cash usage and requirements and possible unusual activity or requirements.
• National Payroll:
• Supervise the preparation of the necessary related accounting entries including salary allocations and ensured the correct project codes are charged.
• Internal Audit:
• Ensured audit processes are followed to protect programme funds and accounts reconciliations for all transactions.
• Budgets:
• Working with program staff to realign adequate coverage of country operating costs, direct and indirect costs.
• Reviewed actual vs. budget results to ensure maximum utilization of budgeted amounts and comply with donor regulations on allowable costs.
• Field Office Support:
• Frequent visits to the deep field offices providing training to finance staff on accounting procedures and requirements, assists the Senior Area Managers and program staff in finance related issues and activities.
• Consolidate the base accountancy - Tax operation, and treasury forecast/ cash management.
• Supervise and manage team, and contribute to grant financial management, donor's compliance & budget analysis and variance.
• Aligned expenditure with allocated budget, and instituted corrective measures that mitigated over- spend, by eliminating discrepancies between cash and budget forecast.
• Managed treasury and authorized cash and bank disbursements and Streamlined quarterly and yearly Finance objectives, through the implementation of routine appraisals.
• Standardized budgetary and account codes, expenses, and ensure timely remittance of all statutory deductions, and ensured up to date documentation reconciled with both Cash and Bank Books.
• Expedited payment of invoices by stimulating timely and accurate filling of all expenses according to donor required policy.
• Supported budget holders in developing feasible forecast and monitored implementation and resolved reporting discrepancies during project monitoring and implementation.