Unit Manager - Warehouse
Almarai
Total years of experience :24 years, 6 Months
• Supervise the overall warehouse operation.
• Supports internal operation as needed to maintain simultaneous process
• Ensure that the area of responsibility adheres to prescribe procedures as required.
• Review and recommends organizational structure.
• Take in charge of the decision making during the absence of the warehouse manager.
• Provide HR with staff’s monthly timesheet and schedule monthly day off.
• Prepares daily cash purchases as required by workshop and accommodation and accounts for proper charging.
• Review and approve stock variances prior to adjustment posting.
• Monitoring of expiring veterinary medicines and chemicals and preparing of concessions as required.
• Supports Purchasing and Accounts Payable Department with regards to orders and invoice inquiries.
• Prepares Request for Information for new and planned item for stock and initiates SAP material code template for processing.
• Thoroughly checking of material template submitted by location prior to processing eliminating duplication of creation or existence in SAP system.
• Providing/Updating material images for database upload.
• Prepare Material Master Sheet for SAP material creation.
• Oversees the status and follow up both the Purchase Requisitions and Purchase Orders outstanding in the system.
• Prepare Purchase Requisition in the system upon required.
• Coordinate material transfer to other locations.
• Preparation of monthly sectional material consumption report.
• Preparation of yearly Capital Expenditure schedule as per approved by the management.
• Monitor the monthly status of CAPEX as schedule the depreciation schedule as needed in the budget.
• Monthly preparation of Sales and Direct Materials Report as required by the executives.
• Assigned to review the monthly standing of Indirect Materials.
• Prepare monthly payroll data upload of Transport Division i.e Overtime, Medical Reimbursement, Absences, Commissions, Corporate Traffic Violation Deductions and Refunds, Staff Fines including Trial employees and Rentals.
• Maintenance of individual record files of Staffs, Trucks and Trailers.
• Coordinate with 7 Dairy Farms for the transportation of Forage and Cows as scheduled.
• Summarize and reconcile all manually issued traffic violations to drivers for reporting and payments by Head office.
• Schedule the driver’s holiday and preparation of Travel Request Authorization (TRA) both through SAP or manual form and follow up all pertinent documents needed.
• Creation of SAP Purchase Requisition for Rentals and Local Purchase Order and raising Goods Receive Note (GRN) once product and service are received.
• Organize for the incoming new staff and preparation of Termination / Resignation documents for outgoing employees.
• Monitoring of Trucks and Trailers issued to drivers.
• Ensure that all Resident Permits (Iqama) and Driver’s License are renewed before it expires.
• Make request for newly hired Saudis of their Medical Card Insurance.
Others:
• Journal Voucher preparation in SAP.
• Weekly preparation of Flash Report (Forecasting).
• Preparation of yearly budget and forecasting.
• Analyzing stock issuance summary on a monthly basis.
• Posting of final quarter stock balance in SAP, Central Store.
• Ensure that all data needed for accrual are all accounted every period end.
• Ensure that all new Trucks and Trailers received are all accounted and reported to Fixed Assets Accountant for asset data update.
Stock Controller
• Maintain adequate stock level veterinary drugs, parlour and machinery spare parts and to account for all stocks through controlling its movement and accurate record keeping in SAP.
• Maintain an updated inventory of stocks in SAP program.
• Examine all invoices and delivered items against Purchase Orders to verify the accuracy before raising a Good Receipt Note (GRN) in SAP.
• Ensure all stocks are stored safely, properly and warehouse appropriately in an orderly manner for quick and easy identification.
• Issue stock items to relevant departments and to record all issuance as prescribed by the site.
• Operate the weighbridge for the incoming and outgoing goods and to monitor the accuracy of the previously weighed goods.
Data Processing Officer (DPO)
• Prepare and submit daily milk production and sales to the DPO Coordinator, Farm Accountant and Farm Manager.
• Prepare and submit daily reports to the Farm Manager.
• Maintain and update the DHMS breeding file, cow file, health file, youngstock file, calving and cullings.
• Maintain and update cow’s life card record.
• Maintain and update cow breeding book for all cows bred to date.
• Prepare a list of cows for dry-off to the healthmen and cows for P2/P3 check to the breeders.
• Perform other duties deemed necessary and related to the job/function.
• Take regular file back up.
•Initiate weekly and monthly inventory of raw
materials and finished goods.
•Prepare the inventory valuation and analysis report, price and usage variance report, monthly usage report.
•Monitor the issuance and control of the accounting forms used by the salesmen.
•Witness the physical counting of returned bad order finished goods.
•Maintain account file names in web-based inventory and update stock balances of raw materials for internal planning and control (IPC).
•Reconcile the items issued by the warehouse versus the good stock delivered and confirmed by accounting.
•Check that the returned good stocks were physically and visibly documented by the warehouseman in-charged.
•Maintain and control the issuance of scrap items intended for sale.
•Compute the monthly costing of raw materials and update it to the web inventory.
•Initiate the inventory and tagging of fixed assets.
•Reconcile account receivables - others of salesmen assigned within Luzon.
•Witness the inventory of returned bad order finished goods and the disposal of it.
•Check the accounts of the terminating food handlers.
•Prepare reconciling reports between daily sales report and the cash remittance report.
•Survey the vicinity regarding the accessibility for installation.
•Estimate the installation cost to be paid by the prospective subscriber.
•Entertain walk in new applicants.
•Update facilities on number of lines available for use and check active lines.
•Schedule installers and switch engineer for proper coordination of time during installation.
•Check that installation made is operational and coordinates to billing department for billing activation.
•Handle and schedule reported telephone line problem for troubleshooting.
•Handle credit and collection.
•Remind subscribers of their outstanding balance.
•Initiate the deactivation/reactivation and barring and unbarring of telephone lines.
•Handle subscriber inquiries and adjustments on billing problems.
•Check and confirm call disputes.