HR Manager
Mineral Circles Bearings
Total years of experience :13 years, 9 Months
A Human Resources Manager in a regional SME specialized in bearings distribution and manufacturing with 100+ employees, one of the major bearings manufacturing & distribution companies in EMEA region with a presence in global markets.
• Developing and implementing HR strategies.
• Mapping role descriptions & HR processes.
• Running recruitment from start-up phase till on-boarding completion.
• Monitoring and promoting performance management.
• Managing employee services, employee engagement, training and development, payroll, visa processing and all other related HR requirements. Additionally, ERP (Oracle NetSuite) implementation.
• Managing recruitment and on-boarding for all employees including training and performance
development.
• Mastering HR ERP System, payroll, pension, compensation and benefits administration to deliver ultimate excellence in employee services.
• Handling internal communication and event management to ensure maintaining a healthy and
motivated environment for the organization’s manpower.
• Participating in the employee engagement programs and carrying out surveys to increase organizational performance through well culture.
Accomplishments:
• During couple of years the number of staff hires have increased from 6 employees to 80
employees.
• Lunching the employee handbook, ERP system, HR processes, HR forms.
• Developing HR policies, procedures & processes, corporate values, internship program, pool of talents program, training & development module and happiness program.
• ERP system management through all phases to ensure smooth implementation of the system in
an effectively and efficiently and in complete alignment with the HR policy.
• Employee engagement management: implementing best practices to enhance employees’ engagement which had an impactful result thru many initiatives such as Learn & Lunch, Go Green, Fitness Challenge as well as many other projects and events at workplace.
Collect CVs & applications
Identify initial screening evaluation criteria
Communicate with candidates regarding application status.
Prepare candidate assessment criteria and coordinate candidate interviews with panel.
Communicate with candidates regarding interviews and post-interview application status.
Complete Employment Contract and Offer Letters
Support the Recruitment Manager in collecting documents from candidates and coordinating new hires first
day logistics.
Send out course invites and pre-reading material.
Manage training administration requirements.
Preparation of the onboarding activities including follow up correspondence to new hires and confirming that IT
and Admin have prepared the new hires’ work stations.
Create employee files and records.
File documents in employee files & make sure it’s up to date.
Attendance Management that includes updates the employees’ attendance and other leaves, generate weekly
& monthly report for departments to be sent to Directors, follow up with employees to make sure the
attendance records are complete.
Issuance of the ID cards & business cards for employees and new hires.
Coordinate medical insurance payments; communicate with insurance company regards cards, reimbursement
and anything related to medical insurance.
Responsible for the internship/Volunteers Program, preparing all formalities and contracts and on-boarding for
them.
Support HR services activities, including on-boarding, employee data & HR information, leave management,
Help to establish all the appropriate policies and procedures to ensure HR service excellence.
Support HR Services Manager with any additional requirements.
As a Recruitment Coordinator my general job responsibilities include schedule HR & Technical Interviews for the recruiter and the Managers for Various Posts, Conduct first round interview and screen profiles of potential candidates to identify the qualification and knowledge of applicant related to the particular vacancy, save and organize database of cv received through various sources. And specific recruitment processing tasks include: short listing candidate CV’s against job descriptions, updating vacancy and applicant status within the recruitment procedure, organizing interviews and producing interview schedules, liaising with applicants to provide updates on their progress etc., conduct Reference checks for the suitable candidates, liaise with the IT Department and the managers to make sure that the work tools and all requirements are prepared for the new employee before joining. Arrange orientation / Induction Emails to ensure successful employment with new staff having sufficient information to be able to carry out their duties to satisfaction. Other administration duties: booking flights, hotels, meetings.
All recruitment activities including liaising with recruitment agencies, Screening profiles of potential candidates to identify the qualification of the applicant related to the particular vacancy, short listing candidate CV’s against job descriptions.
Assist in interviewing the potential candidates, do reference checks and arranging interviews with the line managers. Coordinating with line and department managers for preparing job descriptions.
Management and maintenance of employee records and files.
liaising with the PRO for all visa formalities regarding joining, renewals and cancellations.
Issuing employee related letters such as promotion, resignation, acceptance, transfer, termination, warning, etc.
Attendance and leave management.
Assist in analyzing training needs and coordinate with departments in planning and implementation of training and orientation of the new employees.
Other admin duties as and when required.
Administer and monitor the financial system in order to ensure that the municipal finances are maintained in an accurate and timely manner
ensure complete and accurate records of all moneys
Respect existing financial and administrative procedures and send all accounting documents to Country Office;
Follow-up financial indicators of the project.
Follow-up the implementation of the project.
Follow up the procurement process of the project.
Provide efficient and effective office management
Providing general administrative support such as preparing correspondence, forms and reports, arranging meetings, filing electronic and hard copy.
Establishing, maintaining and controlling personnel, employees, recruitment relations records, files, correspondence and reports.
Perform other related duties as required
Support finance activities like: cash forecast for needs, tracking payments, daily bookkeeping of accounts, assist cash handling
Support administration activities like: administration procedures, filing systems and anything related to administration.
Support HR activities like: updating organizational & staff files (leaves, recruitments, insurances, ...etc).
Respond to the technical problems identify the problem and direct it to the responsible.
Coordinating between clients and other departments.
Support administration activities like: administration procedures, filing systems and anything related to administration.
Support HR activities like: updating organizational & staff files (leaves, recruitments, insurances and any related activities.
Follow up the daily office work.
Answering phone calls.
Writing daily Arabic and English reports.
guiding visitors, arranging tours for foreign visitors.
Free land translator for foreign visitors.
Arranging and archiving office files
Support all administrative responsibilities