HR Project Coordinator
S&K Aerospace LLC
Total years of experience :17 years, 5 Months
Work closely with the HR Department in all recruitment functions to meet the work force needs of the Program (mainly with US & British Citizens).
Preparing employment contracts (in English & Arabic languages) and renewal of employment contracts.
Facilitate In-Process for new employees.
Facilitate Out-Process for outgoing employees (clearance, transfer/final exit, end of service benefits etc.)
Committee member of the investigation team in case of any issues with the employee affairs at the base.
Correspondence with BlueForce USA, and S&K Aerospace USA offices on employees’ issues.
Managing employee’s medical insurance, renewal of medical insurance, submission of medical claims of the employees with all supporting documents.
Obtaining credit and debit notes from the insurance company on addition and deletion of the employee.
Managing Iqama renewals, multiple exit re-entry visas for all employees on the Program with the coordination of Government Relations Department.
Providing additional facilities to the employees with chamber of commerce attestations on various requested letter, like family visit visas, and employment letter for various purposes.
Maintaining employee’s data, along with their various leaves (leaves with pay, leaves without pay, sick leaves).
Facilitating the delivery of Air Base ID cards while communicating with Security/Government Relations Department.
Vehicles maintenance on the Program. Vehicle registrations, driving authorizations.
Work closely with the HR Department in all recruitment functions to meet the manpower needs of the company.
Coordinating interviews with the relevant managers and conduct regular follow up with them.
Advise job seekers about the success or failure of their application.
Preparing Job offers for new employees based on the employee Manager’s recommendations.
Arranging laptops and its supporting kit for the newly joined employees.
Managing Iqama renewals, exit re-entries with the coordination of Government Relations Department.
Managing loans for the employees as per HR policy.
Purchasing various items depends on the company needs which includes laptops, toners for printers.
Maintaining petty cash for the company for various needs and submitting expenditure report using ZOHO expenses software application.
Archiving systematically.
Handling domestic and international logistics for various purposes like business travels, conferences etc.
Internal and external correspondence.
Arranging Invoices for delivery to the customers.
Arranging needed copies of company certificates for vendor registration for new companies, like chamber of commerce registration, GOSI, Zakat.
Internal and external communication.
Managing E-procurement for the department.
Monitoring Budget for the Department for various purchases & events.
Handling Petty Cash for the department.
Coordinator for various processes in mobily and maintaining track record of all processes (while working with Processes Management Team).
Single Point of Contact for various important assignments, like Employee Training Programs, Employee Recognition Program, ERP Attendance System, ERP Procurement etc.
Processing of Iqamas for Expatriates staff.
Preparing internal memos.
Handling Visa related issues for various Embassies.
Archiving.
Arranging for meeting with different Management Executives, and other internal departmental meetings.
Handling domestic and international logistics for various purposes like business travels, conferences etc.
Maintaining personal files of Executives.