Officer - Administration and Contracts Administration
Australian College of Kuwait
Total years of experience :9 years, 9 Months
• Generate correspondence templates to facilitate other department’s correspondence issuance.
• Audit all outgoing correspondence from all departments to ensure spelling, grammar and consistency within letters.
• Audit all outgoing publications (yearbooks, social media ads, flyers, magazines, certificates, trophies and more) from all departments to ensure spelling, grammar and consistency within letters.
• Dispatch all incoming correspondence to relevant departments and assign an action to be taken if the correspondence requires a reply or action.
• Send reminders to relevant departments if an action or a reply is not generated.
• Provides a comprehensive level of assistance to ensure smooth and efficient operations.
• Provides a high level of administrative and clerical support to the unit of function.
• Undertakes special projects to meet the objectives of the function.
• Prioritizes and manages multiple projects simultaneously, and follow-up on issues in a timely manner.
• Collect and prepare background documents for various tasks.
• Prepares correspondence, including composing routine letters and memos.
• Maintains extensive files and records for the unit.
• Maintains confidentiality and recommends solutions and actions required.
• Updates office databases, lists to ensure completeness and accuracy.
• Progressively uses the features of one or more standard business software programs.
• Undertake other duties as required by the Manager.
Provides comprehensive level of assistance to ensure smooth and efficient operations.
Provides high level of administrative and clerical support to the unit, department or function.
Undertakes special projects to meet the objectives of the function.
Prioritizes and manages multiple projects simultaneously, and follow-up on issues in a timely manner.
Provide training logistics for training courses e.g. enrollments, attendance, end of courses status reports.
Collect and prepare background documents for various tasks.
Raise Puchase Requests.
Issue invoices to clients.
Take meeting minutes.
Monitor Department budget and prepare monthly financial reports.