Project Coordinator
JGC Gulf International Ltd.
Total years of experience :12 years, 6 Months
Preparation of company and subcontract Invoices for the Project Management Services Petrorabigh II and its submission to the Client M/S. Saudi Aramco and M/s. Sumitomo Chemicals, Japan.
Preparation of time sheets for PMS employees working with different packages and getting approval from Client on weekly basis.
Preparation of Prior Approval Forms and Cost Concurrence for each package on monthly base and getting approval from Client M/S. Saudi Aramco and M/s. Sumitomo Chemicals, Japan.
Interaction with top officials of the Client and coordination of employees working with Petro rabigh II.
Preparation of periodic reports and their presentation to the company management and client.
Coordination of subcontract employees SNC Lavalin Arabia-Working with Petrorabigh II.
Managing scanning, indexing process, data capture, conversions, validation and uploading to EDMS to convert paper documents to electronic data.
Responsible for the effective and efficient document control of all engineering documents, in accordance with the established procedures.
We use Primavera Expedition document management system (EDMS) for all clients /contractors correspondence and document submissions. I am the responsible to establish a complete document control system on hard & soft copies filing & plan the day today work of document control department. Maintain record of shop drawings, method statement, material submittals, sample submittals, RFIs, NCR, documents of civil, mechanical, instrumentation, electrical, piping, structural documents, drawings, specifications, calculation sheets and data sheets, progress reports, survey reports etc.
Document distribution by transmittal system as per the document distribution for hard copy and electronic document transfer.
Transfer engineering designs and drawing to the corresponding divisions and departments.
Expedite the return of documents and approvals or comments within the required time period.
Perform any job-related activities as requested by the immediate engineers/manager.
Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress.
Coordinate the processing and registry of records in accordance with site record management procedure ensuring that it is completed in a timely, efficient and accurate manner.
Tracking of documents and drawings in accordance with the approved procedures.
Responsible for maintaining and managing engineering standards and documents in coordination with the Standard Engineers, engineering personnel, and client.
Coordination with the Designated Sub-Contractors and receives Test Packages for line checking, document reviews and punch listings.
Distributes test packages to Inspectors and Line Checkers for site confirmation and verification and transfer to client for getting approval.
Provide drawings, standards and technical information from documents to project staff required.
Ensure that all documents and drawings submitted are approved by the superior in charge.
Implementation of electronic filing for incoming and outgoing documents & scanning of the hard copy documents to scanned & upload in electronic filing system.
Ensure compliance with the organization’s Quality Control guidelines for the submission of documents to Client’s review/approval.
Receiving, dispatching and filing of all technical and non-technical documents in and out of the office.
Maintaining Log of RFIs, Transmittals, NCRs, Technical queries.
Filing of Material Submittals, Method of Statements, RFI's etc. in a more professional way.
Preparation of QC reports, non-conformance reports & corrective actions.
Maintaining and updating of all registers (material / shop drawings / subcontractors / Method statements / RFI / NCR etc.)
Maintain list of all available documents, like Field Change Sheets and Site Instructions. Establish and maintain a library of reference documents.
Speed-up documents preparation, creation to records, and information retrieval while maintaining the accuracy and traceability of each documents stage.
Prepare Request for Information (RFI) check list and E-log within 24 hours prior to inspection.
Prepare Material Submittal for Approval to the Consultant.
To prepare Progress Report every week and end of the month.
Scheduling appointments for the meetings and all other related works.
Prepare letters, of which may be composed or compiled on the basis of personal knowledge of the subject matter. As instructed or in accordance with Manager/ Section Head, should be able direct mail to other staff members for their action.
Ensure that the vendor drawings, hard copies and electronic messages are properly logged into the document control system.
File and Distribute transmittals, Submittals (Request for Technical Approval), Change Orders, Technical Queries, Field Clarifications, Formal/Informal Letter related to procurement and other related documents to Lead Project Engineers, Project Engineers and Project manager.
Update Documents, Status Report, Updates Material Logs, Bill of Quantity, Technical Submittals, Coordinating Non Material Requirements (NMR) etc.
Prepare & Submit Material Submittals like MPR, PR, NMRs, spare parts data packages (SPDP) etc. for Approval from Client. And Coordinates and expedites to them.
Conducting Progress Meetings & Evaluating and submitting the Material Pre-qualification documents for Saudi Aramco requirement.
Material Received Report (MRR) is made on the basis of delivery note and packing list.
All above are provided and supported in compliance with Saudi Aramco Procedures and Standards.
B.Sc visual communication Madras University– 2006- 2009 Diploma in E.C.E Tamilnadu Technical Board -2003-2005
