hoda alkhaybari

Scientific Office Coordinator (Dec 2013 - Feb 2014)
Five years plan - cycle meeting presentation &report - Dessau site registration - government
communication (SFDA, Hospitals and MOH)

HR Coordinator (Dec 2012- Feb 2014)
• Issuing/renewal ( Iqama, passports, License, insurance, visa, visit visa, multiple/single visa,
exit re-entry etc)
• Contact with the governmental organizations.
• Personal files system and data bases.
• Responsible of the Petty cash and the office expenses.
• Sending / receiving (local and international) correspondence and shipments
• Coordinate the regular visit maintenance
• Creating the Organizational structures, action plans, key performance indicators and the
File classification plan.
• Handling the training of the new staff.

Riyadh, KSA

June/2011 - July/2012 Techaccess company Riyadh, KSA
Project coordinator
• Coordinate projects, websites development, prepare proposals, e-marketing strategies.
Responsible for delivering building development projects of varying size and complexity,
responsible for directing, organizing and controlling project activities, under the direction of a
Project Manager (PM) & Project Director.
SCOPE OF RESPONSIBILITIES: • Attend client meetings and assist with determination of project requirements
• Assist the PM in the drafting and issuance of project proposals, RFP's, tenders,
budgets, cash flows and preliminary schedules
• Prepare project organization and communication charts
• Chair site meetings and distribute minutes to all project team members
• Track the progress and quality of work being performed by design disciplines/trades
• Use project scheduling and control tools to monitor projects plans, work hours,
budgets and expenditures
• Effectively and accurately communicate relevant project information to the client and project team
• Ensure clients' needs are met in a timely and cost effective manner
• Review field inspection reports from Consultants throughout the lifecycle of the project
• Issue Contracts, Letters of Intent, Purchase Orders, etc.
• Maintain Contract Execution Tracking Log
• Assist the PM in the review of Contractor quotations to ensure that only fair and reasonable pricing is recommended for approval
• Track & manage contemplated change notices and change orders in the database
• Prepare substantial completion certificates and ensure all required project close out documents are obtained
• Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others
• Keep the Project Manager (PM) and others informed about project status and issues
that may impact client relations

November/2008 - May/2010 Zahra Breast Cancer Ass. Riyadh, KSA
head department
Zahra Touch in charge for cancer Patients needs
Responsibilities are as follow: • Issue purchasing request.
• Estimate the budget.
• Annual inventory.
• Represent the association in the cancer-related activates (hospitals, exhibitions, conferences and awareness campaigns)
• Participate in the workshops.
• Meet the patients and provide them their needs.
• Plan, manage and follow up the patients programs.
• Any other task as assigned.

November/2006 -November/2008 King Khalid Foundation Riyadh, KSA
Secretary of HRH the general Manager
Responsibilities are as follow: • Foundation files: (Indexing, coding, filing, having copy from any correspondences including agreements,
contracts .)
• Reports: Monthly reports - Quarterly reports
• Sending all departments faxes*
• Handling telephone calls.
• Handling outgoing and incoming no. for the correspondences.
• Handling the outgoing and incoming mails.
• The Members board of trustees mail and correspondence.
• Any other task as assigned.

• 2004 - 2005/Training period in the Institute of Public Administration.
• I have solved office furniture problem of the trainee's affairs in the IPA by making a study
& preparing analytical report to find the best solution.