Legal Secretary
Latham & Watkins
Total years of experience :5 years, 0 Months
• Opening new clients/matters; sourcing/chasing AML documentation.
• Arranging travel, including cars, flights, hotels and visitor offices.
• Amending heavily marked up documents including prospectuses and offering circulars.
• Submitting attorney expenses and managing medical claims.
• Organising meetings and keeping track of attorney calendars.
• Recording attorney time entries.
• Co-ordinating with the Billing Department to produce invoices in a timely manner.
• Acquiring all necessary documentation for visa applications and passport renewals.
• Answering telephone calls and dealing with enquiries promptly.
• Assisting the Business Development Department with quotes and producing PowerPoint presentations/pitches.
• Compiling closing documents, arranging electronic and hard copy bibles.
• Opening files and checking for any conflicts of interest.
• Confirming client’s ID and conducting anti-money laundering searches.
• Typing correspondence and completing forms using the IRIS Laserform & IRIS Shaw’s Forms on Disk programs.
• Obtaining redemption statements.
• Creating invoices.
• Ordering documents from HM Land Registry
• Taking telephone calls and assisting where possible.
• Booking appointments.
• Assisting fee earners in other departments when required.
• Filing documents
• Training new secretaries and receptionists.
• Liaising with clients
• Managing the diary including bookings for fee earners & meeting room bookings.
• Greeting clients upon arrival.
• Indexing, storing & retrieving documents (Wills, LPA's, deeds etc.)
• Answering telephone calls, dealing with enquiries promptly, transferring calls and taking detailed messages.
• Greeting clients and ensuring they are comfortable including providing refreshments.
• Keeping the reception area clean and presentable.
• Booking appointments.
Employer: The Hospitality Company, Dubai, UAE Mar 2011 - Apr 2012
Job Title: Talent Acquisition Co-ordinator & PA to Associate Director
• General administration duties including flight & hotel bookings, creating monthly expense reports & invoices.
• Ensuring all standard operating procedure instructions are up to date.
• Conducting weekly back-up of emails.
• Answering calls & dealing with enquiries.
• Advertising positions on our company website & social media websites.
• Screening all incoming CV's & conducting initial interviews of candidates (management & line staff)
• Formatting CV's in the company standard.
• Matching candidates to job orders & sending in CV's for review.
• Liaising with clients & candidates to arrange initial & follow-up interviews, then organising food trials for chefs if required.
• Generate reports from the Carerix database as & when required.
• Performing any additional duties for the Associate Director & Managing Director as & when required.
Institute of Legal Secretaries & PAs Legal Secretarial Diploma (Distinction 95%) 2013 - 2014