Sales Coordinator
Total years of experience :9 years, 1 Months
Managed to keep up to date record of Purchase Orders from receiving the PO to delivering the materials.
•Processed the orders and submitting all sales documents for approval.
•Coordinated with the Transport Department to ensure that there will be no delay in delivery of materials.
•Coordinated with the clients regarding the schedule of deliveries.
•Attended to client’s queries whenever sales managers are not around.
•Maintained and update information on database accurately and consistently.
•Handled inbound inquiries from new and existing clients.
•Built relationships with new & existing clients.
•Generated Invoices through Office System to be forwarded to the clients.
•Prepared weekly Outstanding Statement of Accounts Report for Abu Dhabi Customers.
•Chased/followed up for payments.
•Assisted our accounts for problematic accounting issues.
•Arranged for cheque collections.
•Prepared Manual Invoices.
•Prepared necessary documentations for chasing payments.
•Assisted Sales Managers in typing their quotations.
•In charged of distribution of marketing materials such as company brochures and product manuals.
charged of monitoring all stationary supplies, food stuffs and daily operational needs of MEDI office.
•Managed daily operation needs of Hyundai’s Guesthouse.
•Posted expenditure reports through ERP/SAP.
•Prepared Petty Cash Expenditure reports.
•Prepared Advance Payment Requests such as office budget and salary of staffs every month.
•Arranged hotel bookings and airfare tickets for business trips.
•Arranged bill payments for office telephone, internet, monthly rent, water and electricity.
•Coordinated with branch office for some internal issues.
Reported Directly to the Managing Director.
•In charged of filing up confidential files of the company.
•Entertained client calls and answer all their concerns and queries.
•In charged with the monitoring of supplies.
•Coordinated the purchase of new office equipments and phase in process.
•Prepared the monthly attendance report of all the employees.
•Handled Petty Cash and Revolving fund Disbursement.
•Handled inventory of supplies and acquired assets.
•Acted as a talent caster for print or television ads if needed.
•Coordinated with the talent agencies with regards to submission of necessary documents.
•Coordinated with the suppliers for submission of materials and services on time.
•Assisted graphic designers / creative artists in mock up presentations.
Organized events and exhibit for the company and projects.
•Facilitated the conceptualization and execution for an event.
•Coordinated with the prospective exhibitors.
•In charged with the Corporate Events.
•Facilitated Open House and other activities for the company.
•Taken responsibility of marketing the area for exhibits.
•Handled concerns and queries of the customers.
•Assisted the exhibitors for ingress and egress.
•Coordinated with the Mall Managers regarding the necessary permits for the clients in order to operate properly.
Assigned in Passbook and Certificate Monitoring Unit (PCMU) under Remittance Services and Investigation Department.
•Handled phone inquiries and concerns of clients.
•Encoded Passbooks and Certificates that are to be sent abroad.
•Encoded Specimen Signature Cards that are to be sent in local branches.
•Prepared special instructions for local branches such as transfer of accounts, or to debit or Credit a particular account.
•Filed important documents such as transmittal of passbooks and certificates.
Administrative and H&SE Responsibilities:
Assisted visitors and determine whether they should be given access to specific individuals.
•Answered phone calls and transfer lines to the concern persons.
•Sorted and distributed incoming correspondence, including faxes & email.
•Received invoices from suppliers and send it to specific division.
•Kept track of outgoing invoices and record it in the database.
•Prepared invoices, reports, memos, letters and other documents, using word processing,
spreadsheet and/or presentation software.
•In charged with hotel and travel bookings, courier liaison and preparation.
•Prepared Introduction Letters to prospective clients.
•Done minor trouble shooting with some IT related stuffs.
•Managed confidential reports and necessary office documents such as Commercial Licenses,
certifications, etc.
•Prepared Monthly Petty Cash Expenditures Reports.
•Monitored First Aid Kit Supplies (expiration) and maintenance of Fire Extinguishers.
•In charged with near miss reports to be forwarded in H&SE Department.
•Performed Monthly Office Inspection Checklist for H&SE.
•Dealt with employees concerns by coordinating with our HR Officer based in head office.
In charged of maintaining recruitment reports such as OPR (Open Project Requisition) and candidate mobilization reports.
•Updated all the positions / candidate information in Taleo which is the WP's recruitment system.
Reported directly to the Recruitment Manager.
•In charged of recruitment of all engineering professionals’ right from sourcing to negotiation and candidates’ acceptance of the terms & conditions.
•Identified suitable candidates in all levels for in-house requirement and some PMC roles.
•Worked closely with all the Engineering Department Heads to ensure correct candidates are being hired.
•Prepared Job Descriptions in coordination with the line managers.
•Sourced technically capable CVs of WP employees across the globe for proposal submission.
•Coordinated with the HR Department for mobilization of successful candidates.
•Liaised with outside agencies to source potential recruits.
•Identified In-House Engineering manpower requirements from Engineering Discipline Heads, Recruitment Manager and recruiting in liaison with the Engineering Manager.
•Participated in career markets and other recruitment related events.
•Ensured that all candidates’ information and hiring process is properly documented in Taleo.
•Effectively sourced candidates using WP’s database, Taleo, LindkedIn and other job portals.
•Coordinated with HR department from submission of all required documents needed for mobilization process.
•Maintained a strong CV
Have done the whole recruitment task in some Qatar and Saudi projects (from screening to candidate selection process up to mobilization).
•Responsible for background checks compliance of candidates, new hires and current employees by coordination with the third party - HireRight.
•Managing SCV and transferring to Talent Pool for all employees within the region.
•Conducts trainings to Abu Dhabi based Hiring Managers for Workday Recruitment system.
•Managing SCV and transferring to Talent Pool for all sectors across the region.
•Conduct trainings to Abu Dhabi based Hiring Managers for Workday Recruitment system.
•Facilitating Career Fairs in Universities in Abu Dhabi.
•Supports Emiratization, screening candidates in Tawteen System.
•Managing SharePoint documents for the team/department.
•Creates ETRA request for flights and hotel bookings.
Directly reporting to the Recruitment Workforce Planning Director for Middle East, APAC and Africa.
•Responsible in data management (from candidate profile creation, CV
Reported directly to the Director of Middle East and India.
•Acted as an Executive Assistant to the Director.
•In charged with the whole day to day operation of Talascend Abu Dhabi office.
•Handled the cash operation expenses.
•Arranged bill payments for all office operational expenses.
•Managed Visa Runs for Expat contractors.
•Coordinated with International partners with regards to new Visa applications, payments and invoices.
•Prepared weekly project reports to be submitted to the client.
•Arranged hotel bookings and airfare tickets for business trips.
•Arranged contractor’s mobilization from home country to assigned location.
•Supported consultants in looking for qualified candidates for a certain client.
•Helped in candidate screening and coordination.
•Prepared weekly New Hire Placement reports that is generated in Bullhorn, which serves as an internal monitoring activity.
•Prepared invoices for new placements.
•Coordinated with the company PRO for staffs Visa processing and formalities.
•Acted as accounts and HR since accounts is in US and HR is in UK office.
•Formatted CVs whenever needed.
2011