Payroll and Personnel Team Leader
Keys Payroll
مجموع سنوات الخبرة :12 years, 3 أشهر
Responsible for in Boarding of new Clients
- Strategically supervise, motivate and a lead payroll team of 8 members
- Manage all payroll correspondence and act as a point of contact for all escalated payroll queries
- Ensuring service levels are met whilst maintaining strong relationships and an accurate payroll function
- Responsible for payroll for over than 80+ Client, and 3000 + Headcount, in different countries
- Provide Clients with consultation regarding payroll, personal or any other related issues
- Handles and responds to employees' queries related to Payroll on a timely manner.
- Ensures accurate and timely payment of government payments (Pension, social, taxes …etc.).
- Consolidates payroll changes/variables to submit them for processing.
- Handling expats work permits
- Prepare monthly/ad-hoc Reports from Menaitech System
- Responsible for end of the year tax reconciliation for clients
- Responsible for handling anything related to legal authorities’ issues with Clients
- Responsible for off Boarding of companies
- Lead and manage all HR functions within the company (i.e. payroll, termination, resignation, benefits and insurance, etc.)
- Maintain employee information and records in Oracle while maintaining confidentiality
- Provide support to line managers in all aspects related to HR
- Ensure that HR practices are in line with the company’s organizational culture and strategic direction
- Support the management short-term and long-term incentive plans, including documentation, internal controls, administration, and reporting
- Establish a grading system and a salary scale
- Develop and update yearly salary bench-marking
- Communicate, implement, and administer compensation programs through job evaluations, analysis, participation in benchmark surveys, and planning of salary, short-term incentives, long-term incentives, and Employees other benefits plans
- Provide analytical support to HR Team regarding Market Pay and Oracle HR reports
- Perform ad-hoc analyses and support special projects as needed
- Provide reporting and analytics support to Total Rewards for annual activities using “power bi-other visualizing methods
- Manage recruitment, selection and talent management processes
- Oversee and manage a performance appraisal system that drives high performance.
- Ensure labor law compliance throughout human resource management
- Process payroll for 350 employees on Oracle system.
- Prepares and maintains accurate records and reports of payroll transactions.
- Identifies and recommends updates to payroll processing software, systems, and procedures
- Prepares all the required reports related to “Payroll- Head count - promotions history - loans
- Maintain the HRIS, ensuring accuracy of employee and company data Process new hires, employee changes and terminations across all offices.
- Participate in market salary surveys and reviews of compensation and benefits packages to maintain market positioning.
- Participate in improving the compensation and benefits policies by proposing effective enhancement in current compensation and benefits procedures
- Distribute the increases “Merit-Cola-promotion” as per “performance & budget”
- Handling Medical and Life Insurance of all employees as addition / Cancelation, approvals, medical invoices and medical reimbursements.
- Job benchmarking, bonus schemes
- Analyze, review, recommend, and obtain approval for changes to compensation and benefits to fit country conditions.
- Coordinate the development of action plans in response to the employee survey. Develop programs of employee engagement activities.
- Analyze and report on staff turnover and work closely with Business Leaders on staff retention initiatives.
- Monitor HR metrics and performance indicators and take appropriate action.
- Support and where appropriate, manage the delivery of specific business focused HR projects
- Annual HR Budget preparation
(1) Organization Development Work:-
1.Develop and prepare various policies and procedures with department heads and communicate them with all employees to ensure their full awareness.
2.Design each department organizational structure and charts in line with department heads.
3.Update organization charts regarding rotations, promotions, transfers, newly hired employees etc
4.Make job analysis to serve companies objectives.
5.Develop each position job description and follow up its yearly amendments.
6.Put the Monthly HR budget and work on Achieve HR budget goals and requirements
(2) Personal & Payroll Work:-
1.Responsible for all personnel activities ( Vacation Balance, Social insurance, Medical insurance, Form 1, 6, 2, and tracking employees attendance)
2.Maintain human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time.
3.Responsible for contracts issuance & renewal including all government related issues.
4.Track and update employees attendance records (punching in/out, vacations, personal time off, holiday tracks)
5.Advising on pay and other issues, including promotion and benefits; administer payroll and maintain staff records
6.Updating and maintaining payroll records.
7.Calculation and processing of termination payments..
8.Processes payroll distribution, direct & indirect.
9.Sets up and reconciles payroll deductions, prepares reports,
10.Researches, analyzes and resolves payroll-related problems or questions.
(3)Performance Management Work:-
1.Closely partners with Managers to effectively communicate expectations, develop talent, and administer performance improvement plans when necessary
2.Analyzing training needs in conjunction with departmental managers based on the development plan of the employees and co-ordinate the training calendar.
3.Responsible to approve the monthly performance appraisal results, and report to the Managers for approval.
4.Responsible to communicate the 360 Performance semiannual “attitude- professional” with the Managers and staff
5.Conduct 1 to 1 meeting with the evaluator and the evaluated employees in the end of year appraisal
6.formulated by all departments, and propose the improvement suggestions on annual performance management solutions
7.Report the performance appraisal results of all departments, and calculate the performance wage;
(4) Recruitment Work:-
1.Developing HR planning strategies with line managers by considering immediate and long-term staff requirements
2.Manage Recruitment Cycle from creating job posts until recruitment.
3.Maintain a list of company job vacancies and requirements.
4.Maintain an updated queue of job candidates of each company job.
5.Discover and cooperate with new recruitment channels and agencies.
6.Prepare, manage and carry out job interviews.
7.Manage and supervise technical evaluation of job candidates.
(5) Training Work:-
1.Ensure the achievement of the desired behaviors from training courses by conducting coaching sessions after team leaders’ workshops to bring measurable values by enhancing the team leaders’ leadership behaviors
2.Contribute in conducting internal training sessions; such as, Company Engagement program, new hires orientation, internal awareness sessions to increase business awareness
3.Seek out new and more effective training techniques, suggest and lead enhancements to existing training programs to maintain the desired quality standards.
4.Cooperate with the training team and following-up with them in developing internal training processes to ensure meeting the required standards
5.Prepare knowledge tests, self-assessments, questionnaires and surveys to determine the specific areas of development with different program
* Recruitment and Selection
"Responsible for the entire recruitment and selection process (source, screen CVs, shortlist, conduct phone and HR interview and give feedback to candidates whether they got accepted or not).
“Set and execute orientation programmers for all company jobs' new hires
* Compensation and Benefits
“Responsible for the payroll process and the periodic development of the
Payroll system. “Manage medical insurance operations.
“Represent the company in the contract renewal negotiations.
“Evaluate and provide feedback about the service quality to top management.
* Employee Relations, Personnel Affairs and Administration
“Give advice to colleagues of all departments and different levels on professional business attitude.
“Listen to employees' complaints, intervene with corrective actions whenever possible and help maintain healthy work environment.
“Participate in formal investigations and assist in the decision making process.
“Arrange and participate in farewell parties.
“Do the hiring and leaving paperwork as per the company policy.
“Represent the company in dealing with insurance office.
“Supervise Office Boy(s)' daily work activities.
“Review the company policies, propose amendments and make sure it is regularly updated and published.
“Issue certificates of experience upon employees' request.
“Prepare and send periodic and occasionally-based reports to Top Management
- Receiving hiring requests from different departments
- Responsible for effective and fast recruitment processes both internally and externally
- Filtering, screening c.v.s and preparing short lists of candidates
- Head hunting for higher positions
- Handle requests for visas, passports
- Assist new joiners in filling government related form
- Follow up day by day with the chosen candidates
- making a weekly schedule reviewing the whole steps for hiring process and visa steps
- Monitoring monthly Attendance Reports
-Handling employees relations and exit interview
