Finance And Admin Officer
Help Age International
Total years of experience :5 years, 0 Months
• Managing and updating the office monthly accounting records and following up with Partners on the submission of their monthly reports
• Leading on the preparation of the work plan and forecast for HAI and Partners
• Making sure that donors` funding is spent for their planned purposes and within the allocated budget
• Ensuring compliance with HelpAge and donors` procurement policy for each implementing partner
• Developing detailed budget for each implementing partner related to their activities
• Proceeding with financial induction for each partner’s finance staff.
• Preparing financial reports and payment/cash requests for all HAI activities
• filing of all the finance & administrative documents and employees files
• Providing administrative and logistical support for meetings, workshops, and training
• Conducting virtual monthly audits to partners to ensure proper financial records and documentation depending on donor requirements
• Performing a monthly coordination meeting project partners to discuss project budget and activities and to ensure proper collaboration amongst them
• Handling all accounting system functions such as posting, reconciliation, budgeting, project monitoring reports, and sanction reports
• Booking the accounting records on the system
• Preparing the taxes` statement for the governmental parties
• Assisting in preparing the NSSF quarterly and yearly tables of the customers` related employees
Key Responsibilities:
• Overseeing the sales operations including executing sales orders on the system, and issuing related invoices and delivery orders
• Planning the debit/credit notes concurring to administrative orders
• Taking after with customers` accounts including opening of accounts, executing related receipts, bills, matching balances and sending related statement of accounts on a monthly basis
• Ensuring:
- Accuracy of the operations, delivery orders, invoices, credit/debit notes and receipts
- Commitments` collection on a daily basis, to ensure that all the commitments are collected in their specific dates
• Providing assistance to the accounting department by booking the branch`s collection bookkeeping passages within the diary vouchers
• Serving as a coordinator between the Branch, Credit and Accounting Departments
Key Responsibilities:
• Managed the complete incoming cash, petty cash, and payments according to orders and security in cash flow operations
• Attended all the incoming calls such as reservation calls, orders, customers queries and responded to them in the best way possible
• Monitored customers' suggestions and feedback to keep the satisfaction of visitors as a self-initiative
