Legal Office Manager
Ministry of Justice
Total years of experience :20 years, 2 Months
Responsibilities:
• Responsible for directing and supervising office personnel, relieving management functions, and conducting office affairs as smoothly and efficiently as possible.
• Delegating and monitoring work assignments and schedules. Coordinating meetings, and appointments, participating in meeting, providing insightful comments and discussing recurring issues accordingly.
• Planning business goals and objectives for the office, identifying and securing the resources - personnel, equipment, capital - needed to accomplish these goals efficiently.
• Providing efficient and friendly services to clients regarding legal documents and issues by adopting a businesslike but polite approach on all dealings thus conforming to the client care standards of the ministry.
• Assisting with the preparation and legal documents. Providing administrative support encompassing case file management, documents preparation. Organizing and analyzing statistical data and information on the office regular tasks as appointed.
• Performing personnel administrative tasks, coordinating and participating in the hiring and promotion process, supervising the training of the new employees and resolving their problems to optimize employees' effectiveness.
• Planning and implementing a unique and effective filing system for all documents including incoming and outgoing correspondence, informal letters, enhancing sufficient business ethics and work etiquettes.
• Informing regularly associates and superiors in with deadlines and problems. Tracking the progress of various assignments of personnel, reporting to management accordingly.
Responsibilities:
• Implemented and administrated HR strategies including medical, employee benefits, attendance, payroll, employees travel, accommodation for foreigners, and other related responsibilities.
• Interacted with various departmental heads to establish requirements for personnel and designed recruitment guidelines. Conducted interviews and selected prospective candidates based on high competencies.
• Coordinated the renewal of business and commercial records from concerned agencies. Tracked the processes of visa execution from labor offices with assuring adherence to country and labor laws and regulations.
• Resolved daily employee relations issues and recurring problems, counseled employees. Developed motivational recognition and reward programs to enhance team member retention.
• Liaised with legal representatives for reviewing lawsuits raised from and against the company. Assigned qualified and professional lawyers for defending the company rights.
• Wrote and managed employees' contracts, coordinated personnel matters pertaining to the maintenance of staff attendance, transfer and vacation roster, and recommendation letters.
• Handled the sensitive portfolio of revising and modifying labor contracts and documentations. Monitored employee assistance and wellness programs like medical insurance while keeping abreast of changing federal regulations.
• Supervised and organized parties for employees in certain occasions, and gave love touches to maintain effective and long term relationship among personnel and the company as a whole.
Responsibilities:
• Managed database Oracle 10 g and maintained the processes of the system, and the controlling of subsystems, with ensuring enhancement and improvement of the overall efficiency and quality.
• Created and designed disaster recovery and work plans for systems environment to guarantee system integrity. Provided end-to-end test plans for system applications and implementations to obtain optimum standards and performance of the company system.
• Liaised with the development team in applying in-depth knowledge to design, analyze, test and code software system, sustained and enhanced its applications. Applied physical designing, and data modeling, coordinated between the system project modules and implementation.
• Handled turnkey Oracle based database solutions according to clients' requirements. Streamlined work procedures and system data integration to facilitate business workflow. Designed oracle reports based on clients requirements and business needs.
• Implemented data structures and modern programming languages such as: HTML. Visual Basic, C++, and JavaScript to code computer instructions from the systems documentation and for interface operations. Utilized any special programming techniques necessary to attain efficient program.
• Maintained and reviewing documentation manuals of database including changes or enhancement, implementing recovery procedures, backups and checklists to ensure system integration procedures.
• Coordinated with customer relation team in identifying clients' system and programs needs. Conducted effective training for customers on the usage of new applications accordingly.
• Participated in campaigns and workshops, promoted company products through effective sales strategies thus enhancing the company's profit and revenue.
•'07: English Language Course (80 Hr) – Direct English Institution •'04: Networking Security and Operating Systems Administration - IBM •'03: Practical Training – Saudi Telecommunications Company •'01: Saudi Red Crescent in First Aid •'00: English Language Course (72 Hr)