Procurement Executive
Aveli Group
Total years of experience :14 years, 11 Months
• Review purchase request received from the departments.
• Monitoring daily purchasing activities / purchasing flow.
• Coordinating with the existing vendor/supplier as per purchase arise.
• Source new manufacturer, supplier, vendor according to the required arise.
• Draft email to the supplier for RFQ / RFP.
• Negotiate contracts with Manufacturer, Suppliers & Vendors.
• Making sure that all the procured items must meet the required quality standards and specification.
• Coordinate with the supplier and solve the queries regarding requirements.
• Raise Purchase Orders.
• Follow-up regularly with the vendor/supplier for delivery goods.
• Develop and maintain relationships with Manufacturer, Vendors, and Suppliers.
• Review supplier proposals and prepare skill matrix/price comparison sheet and submit to the purchase manager for confirmation & approval.
• Send price comparison sheet to the Purchase manager for approval.
• Maintaining and updating supplier information in the database.
• Maintain daily records for (PR / RFP / PO) digital and manual.
• Review Tender documents and coordinate with the internal team to prepare sourcing strategy.
• Prepare Synopsis as per tender document.
• Attend pre-bid meetings.
• Sourcing manufacturer and send an email (RFQ/RFP) with the requirements.
• We follow Procure-to-pay process with the manufacturer.
• Coordinate with the manufacturer to collect all the credential documents as per tender requirement.
• Analyze documents and send for signatory authorize.
• Scan and upload the soft copies for to file the tender.
• Responsible for filing the online tender GEM & E-Procurement.
• Tracking the tender status on daily basis.
• Work with procurement staff on everyday basis.
• Receive shipments as per the Purchase Order.
• Handle all necessary paperwork upon shipment receipt.
• Inspect all the contents for damages and volume.
• Verify Packages according to order and invoices.
• Reports discrepancies to relevant supplier/vendor.
• Collaborate with all relevant stakeholders, such as suppliers and shipper.
• Responsible for returning unsatisfactory shipments or receiving replacements.
• Keep records and help with inventory control.
• Review candidate/consultant Profiles / Resumes and prepare marketing strategic accordingly.
• Coordinate with Consultant/Candidate to understand strength Technical skills and communications.
• Register on US job portals and upload candidates profile.
• Upload profile on LinkedIn.
• Share consultant profile to the existing client, sub-agent and vendor.
• Keep follow-up with the vendor regarding available positions as per the consultant skills.
• Share the Interview schedule to the candidate.
• Follow up on the interview process status.
• Submit the required/mandatory documents to the client for the placement procedure.
• Contact new employees and prepare on boarding sessions.
• Maintain a complete record of interviews and placements.
• Stay up-to date with current interview methods as per company standards.
• Receive shipment and inspect (weigh, count, check shelf life) according the Purchase Order.
• Prepare Goods Receive Note / Goods Receive Acknowledgement.
• Communicating with vendors regarding delays or problems.
• Comparing supplier/vendor invoice/bill with Purchase Order.
• Receiving and signing documents for deliveries.
• Coordinate with the Requester to receive the goods as per the requirement.
• Processing returns for incorrect or unsatisfactory items.
• Send the supplier/vendor invoice along with GRN & PO to the accounts department for payment process.
• Maintaining records of orders, delivery details, Purchase Orders, GRN.
• Coordinating Procurement Activities to Meet Required Materials Requests, in accordance to Company Policies and procedures.
• Update and maintain all necessary documents with confidentiality.
• Coordinating with user departments and suppliers in the purchasing scope of work for task / project assigned.
• Keeping Records Information, Maintaining Files, Processing all Paper Work & Performing Day to Day Task.
• Contract Negotiation with suppliers.
• Handling and monitoring of claims to factories and vendors for defectives, variance and short expiry.
• Monitoring and coordinating deliveries of goods between vendors to ensure that all items are delivered to site / store on time.
• Source, select and negotiate for the best purchase package in terms of quality, price, deliveries and services with vendors.
• Source of new products, suppliers or sub-contractors when the need arises.
• Examines items defects materials and damage products and ensure they match quality, order and invoice criteria.
• Receive materials and prepare inspection documents, or GRN (goods receive notes) or GRA (goods receive acknowledge).
• Inspecting goods as to quality and quantity, counts, weigh goods received.
• Verify packages according to order and invoices (quality, quantity, price, etc.).
• Communicating with vendors/suppliers regarding delays or problems.
• Responsible for returning unsatisfactory shipments or receiving replacements.
• Responsible for processing the documents, keeping record, filing and posting vendors invoice of credit.
• Tally invoice value and quantity compare with Purchase Order.