Lead Tender & Project Sourcing Specialist - EMINA Region
GE Power
Total years of experience :17 years, 11 Months
• Demonstrate leadership in driving sourcing programs, and processes in the Projects business
working with PMO team to meet customer needs.
• Achieve lowest possible cost for Materials, Parts, Services, EPC scope balanced against optimum
quality and schedule needs of the project.
• Responsible to solicit and evaluate proposals employing appropriate negotiation, cost and price
analysis techniques.
• Implement purchase contracts following applicable company guidelines.
• Partner with PMO - Project Managers to ensure externally sourced scope is purchased at the best
price, and quality and that it ships on time to meet required need dates.
• Sourcing representative on the proposal team during ITO phase to ensure compliant and
competitive proposals with correct project budgets. Ensure sourcing inputs to the proposal are
timely, accurate and reflect needed scope.
• Responsible for supplier selection, preparation of request for quotations using the digital
platforms to process RFQ’s and all related communication with suppliers with close coordination
with Engineering, PMO and suppliers (EPC’s and OEM’s) to understand project scope requirements
together with the discipline/package expert (PMO or Engineering).
• Prepare bidders lists and work with suppliers for bid clarification and/or kick-off meetings if
required and facilitate such meetings.
• Solicit and evaluate proposals employing appropriate negotiation, cost and price analysis
techniques.
• Responsible for leading negotiation of contracts (purchasing agreement and contract of works) for
external sourcing of services and materials of complex project scopes using expertise from
supporting organizations like contracts, legal and insurance teams. Ensure appropriate business
approvals are obtained as per DOA prior to final contract negotiations following applicable
company and regulations.
• Manage the resolution of any other issues impacting externally sourced scope including checking
of contract fulfillment, complaints and claim management. Drive CCFQ (cost, compliance,
fulfillment, quality) ensuring quality team is involved early stages.
• Sourcing Fulfillment of GT, ST, Gen, Boiler & related MSD scope. Work with Parts Sourcing
Fulfillment Team to prioritize expediting of parts and materials.
• Work with OTR sourcing team to ensure supplier payments, close open PO’s, deal with AP holds
and payment updates to suppliers. Responsible for PMO dashboard updates, metrics and weekly
KPI’s follow up.
• Coordinate with Regional Strategic Sourcing Key Commodity Leaders on supplier selection &
strategy.
• Log and get approvals for deflation/inflation workflow for every RFQ created, drive projects
deflation with accurate record keeping.
• Ensure compliance of the offers specifications, schedule, quality and contractual terms. Sourcing
single point of contact for Project Management and close co-operation with the project execution
team and individual departments, especially commercial manager, legal, engineering, quality, EHS,
and finance.
• Work with the global and Regional Sub Commodity Leaders to develop the commodity strategy
to achieve variable cost productivity, cash flow, and controllership goals in terms of multiple
commodities such as Labor, Professional Services, Facilities, Logistics, MRO, IT and Telecom and
Travel and living.
• Support in setting Strategy which include market trends, external benchmarking, spend analysis,
supplier rationalization and development, supplier risk, performance and compliance monitoring,
and ongoing supplier management and governance
• Lead the supplier selection, qualification, development, and overall supplier management,
including drafting, managing and terminating contracts.
• Execute cost reduction projects through contract negotiation, process changes, and
implementation of sustainable cost controls, including collaboration with Finance to validate the
impact of projects and contract negotiations to the general ledger.
• Continue to develop and leverage technical and market expertise in commodity area.
• Create and enforce business policies to meet business targets and customer needs, including
improving procurement processes and optimizing Sourcing resources to enhance the customer
experience with Sourcing.
• Partner with Deploy organization to ensure appropriate support, fulfillment and quality
requirements meet business expectations.
• Identify and assess supplier capabilities; measure and manage supplier performance.
• Collaborate and influence stakeholders and peers to develop and Commodity strategy.
• Accountabilities:
• Strategy
• Determine demand plan with internal users in order to secure cost recoverability and assure on time delivery to fulfill projects timelines.
• Support in scoring and developing the saving target per year.
• Adhere to internal process of cost recovery and non-cost recovery to avoid audit exceptions.
• Bidding/Tendering
• Issue bid/tender ITT packages with the proper terms and conditions in compliance with BP & governmental partner’s policies.
• Draft letters, correspond and meet with EGAS/EGPC key contacts and abide by the agreed procedures according to PSA (Production Sharing Agreement) in order to secure cost recovery.
• Open commercial & technical proposals in tender committee at BP & governmental partner’s premises (EGAS/EGPC).
• Prepare commercial evaluation for tender proposals.
• Perform the award letter.
• Contracting
• Pre-Purchase - Review purchase requisitions and identify requirements to assign potential suppliers.
• Issue RFx (RFIs, RFQs & RFPs) and make market survey to get quotations locally & internationally
• Evaluate and analyze quotations to assign the proper supplier to perform the work.
• Negotiate the most favorable commercial terms and conditions.
• Perform & formulate materials/services contracts.
• Place & manage local & foreign purchase orders.
• Determine Incoterms and follow up with vendors on shipping documents for foreign orders and liaise with logistics to assure the proper documentation are obtained and the merchandise is ready for delivery.
• Supplier Relationship Management
• Manage the commercial relationships with assigned suppliers.
• Ensure all objectives and Key Performance Indicators are met in a timely manner.
• Communicate with key suppliers to ensure that the company is given the required level of attention and service.
• Ensure the fulfillment of company obligations towards suppliers adequately and timely.
• Policies & Procedures
• Comply with company HSE procedures and policies concerning contracts conduction.
• Liaise with legal and solicit their advisory regarding contracts terms and conditions.
• Advise the other departments on products, purchasing options, and purchasing policy.
• Registration
• Review suppliers’ registration documents such as tax card, commercial registry, company history to assure supplier eligibility to company requirements.
• Solicit and manage “Counterparty Due Diligence” procedures for high & medium risk counterparties.
• Issue vendor creation request to add suppliers to approved vendor list on SAP.
• Document Archiving
• Maintain filling/archiving for contracts and tenders documents on SharePoint repository system.
• Maintain physical filling for contracting documents.
• Inventory Management
• Coordinate with warehouse team on the stock items to minimize or avoid company from purchasing unneeded materials.
• Supervises delivery of goods supplies & services, ensuring delivery note details and purchase order details are matched.
• Systems
• Issue purchase orders, create contracts and pricebooks on SAP.
• Create sourcing projects and CDD requests on Ariba OneSource.
• Purchasing Categories
• Source & procure materials/services requests related to transactional and strategic categories:
o Information Technology & Services (IT&S)
o Custom Clearance and logistics Contracts
o Exploration & Drilling Equipment & Services
o Materials Management selling Agents Services
o HR Recruitment Services
o HSE Equipment & Services
• Negotiate rates of requested materials & services.
• Source out new local & foreign suppliers.
• Evaluate and analyze suppliers’ quotations.
• Interview and correspond with vendors; keep informed of new products and market conditions and trends.
• Run weekly & monthly reports for processed purchase orders, tenders and unprocessed purchase requisitions to meet the end user's delivery time.
• Facilitate with all supply chain services including receiving, storing, shipping, returned/damaged goods, warranty tracking, and inventory control to ensure customer and project requirements are met in an efficient manner.
• Handle all purchase/services related to below categories:
1- Facilities Management & Services (FM&S)
a) Building requirements (Fleet, Furniture, Generators, AC/s, Electrical supplies… etc.)
b) Services (Maintenance contracts, Consultancies, Civil & Construction work …etc.)
c) Lease contracts (Buildings, Apartments, Heavy duty equipment)
d) Office requirements (Stationery, printing supplies)
2- Health, Safety & Security Environment (HSSE)
a) PPE (Coveralls, Safety shoes, Masks, Helmets… etc.)
b) Services (Training courses, Safety consultancies)
c) Health Unit requirements (Medical equipment, Medical Insurance service contracts, medicine …etc.)
d) Security requirements (Guards, Access control systems, CCTV cameras, Smart IDs)
3- Logistics
a) Warehousing Equipment (Racks, Partitions & Barriers, Pallets, Scales, Tools, Strapping cutters …etc.)
b) Services (Training courses, Barcode systems, Custom clearance & shipping contracts)
4- Other Departments (HR- Legal- Tax- C&EA… etc.)
a) HR Services ( training courses, recruitment contracts)
b) Legal Services (consultancies)
c) Tax Services (consultancies)
d) C&EA Services (Events- Media)
• Receive goods/raw materials and deliver them to end user.
• Issue delivery receipt.
• Follow up on the delivery of goods and services.
• Maintain Filing System.
• Follow up on processed and unprocessed purchase requests on system.
• Handle office supplies and printing purchase requests
English and Spanish