Deputy Finance Controller
International Rescue Committee
Total years of experience :15 years, 2 Months
- Assists the Country Office Finance Controller by managing the day-to-day operations of the accounting unit. At the discretion of the Country Director, all the Controller responsibilities when the FC is absent.
- Preparation of draft donor reports for review by the Finance Controller.
- Analysis of actual to budget results to identify problems in accounting or compliance.
- Highlight the variances between Budget vs Actual and provide recommendations for Budget Holders.
- Identification of procedural or training issues to be addressed to improve the quality of report data.
- Acting as the primary liaison for finance staff for policy or procedure queries.
- Review Monthly Financial reports and identify weaknesses or problems being encountered by Finance Department and recommend corrective actions.
- In conjunction with the Finance Controller developing/revising policy and procedures and assists in the implementation.
- Generate Operating Budget for IRC office, and developing tools to enhance the reporting and decision making for Senior Management Team.
- Providing recommendations for cost allocation systems in accordance with donor regulations
- Represent Finance on meetings with internal and external stakeholders.
- Supervise the auditing process on IRC and coordinate with related department for audit.
- Focal person with IRC - HQ communication with Finance Controller.
- Update IRC staff with the changes on Finance Policies and Procedures provided by HQ.
- Control over and/or entry of changes to the Chart of Accounts, Analysis Codes and Exchange Rates.
- Supervising the posting of entries ensuring proper controls are enforced and appropriate systems in place to maintain all required supporting documentation.
- Production of required monthly and ad hoc reports.
- Develop new reports and train staff in processing of data.
- Ensuring budgets are loaded on a timely basis.
- Ensuring a backup and retention procedure is in place and followed for all Accounting System (SUN) master files.
- Prepare Donor Financial Reports for all grants for review by the Finance Controller. Ensuring the reports are in compliance to donor reporting formats and timely submitted as per contractual requirements.
- Prepare yearly Operating Budget for the country office.
- Support Syria Regional Office in Amman with Conducting Audits, Preparing Consolidate Financial Reports, and Assist on review other countries reports.
- Prepare new budgets and existing grant budget revisions while ensuring that all costs are covered and are not being under/over budgeted, in addition to applying the IRC and donor budget formats.
- Assist in Preparing the Fiscal Year budget through providing budget data and applying the IRC standard format,
- Prepare the monthly Budget versus Actual (BVA) reports in accordance with the spending plan for all grants, and ensure timely distribution to the budget line holders with comments attached on the budget spending,
- Make sure that all expenses comply with donors’ requirement, linked reporting templates with IRC template, and advice Finance staff for necessary action and follow up,
- Participate in the monthly grant review meetings and present the spending status,
- Create Budget line codes and mapping them to the Donor report,
- Coach, train, and mentor staff with the aim of strengthening their technical capacity, exchanging knowledge within the team and providing professional development guidance.
- Offer leadership support for successful adherence by staff to IRC’s Global HR Operating Policies and Procedures,
- Help and train on Sun system installation.
- Prepared Yearly Financial Statements and focal person for audit communication.
- Produced internal audit reports when needed.
- Assist on preparing Donors reports.
- Assist on updating Budget vs Actual Reports.
- Analyzed Balance sheet accounts and providing breakdowns.
- Dealt with SUN System and Analysis Codes and Exchange Rates.
- Assist on posting entries and ensured proper controls are enforced and appropriate systems in place to maintain all required supporting documentation,
- Developed new reporting templets and train staff on dealing with them,
- Provided Training and supporting especially for lower level staff in finance and other staff in general,
- Assist in the implementation of Finance policies, procedures, systems, and Ensure compliance with IRC procedures and guidelines,
- Reviewed staff payroll on monthly basis,
- Prepared the amortization sheet on monthly basis,
- Reconciled vendor statement & solve any pending issue when needed,
- Reviewed all purchase orders and purchase requests for proper coding and budget adequacy,
- Prepared commitment lists every month for financial obligations already entered into,
- Performed other duties assigned by the Higher-Level Managers.
- Prepared financial statements for clients,
- Identified potential issues or opportunities on clients’ daily work & raising these with managers,
- Identified areas for possible improvement (e.g. to the financial structure of the entity, or to client business processes),
- Liaised directly with clients to respond to queries or provide information,
- Provided accounting support services to clients on client premises from time to time,
- Assist the team with the completion of tasks or work assignments as necessary to ensure client service requirements are met,
- Assist Managers with completion of special assignments and projects.
- Managed all aspects of day to day operations on finance department,
- Assist in the implementation of finance policies, procedures, systems, and ensured compliance with IRC procedures and guidelines,
- Prepared monthly staff payroll,
- Prepared monthly amortization transactions,
- Prepared vendors reconciliation and solved any pending issue when needed,
- Reviewed purchase orders and purchase requests for proper coding and budget adequacy,
- Produced monthly and quarterly reports to be reviewed by Finance Manager/Assistant Finance Controller,
- Prepared commitment lists every month for financial obligations already entered into,
- Performed other duties assigned by the supervisor.
- Prepared draft Financial Statement,
- Reviewed Junior Accountants daily work and their performance,
- Trained and prepared fresh joiners and trainers on Zara’s daily work and responsibilities,
- Prepared monthly bank reconciliation and updated bank accounts on daily basis,
- Prepared monthly hotels reconciliation,
- Prepared and finalized monthly reconciliation with subsidiaries,
- Processed construction in progress transactions and capitalizing,
- Updated monthly fixed asset registers and assets depreciation transactions,
- Prepared and processed records, controls, and reconciliation of trade accounts payable and accounts receivable,
- Prepared staff salaries and provided staff payroll information,
- Prepared calculations for loans’ accrued interests,
- Assisted financial controller and chief accountant during month end closing process,
- Performed other tasks assigned by the supervisor & financial controller.
