CEO Office Manager
SABIC Local Content and Business Development
Total years of experience :7 years, 7 Months
Nusaned Investment Company CEO Office and SABIC Local Content and Business Development
MEA HR operations, reporting to the director
Key Responsibilities
• Work as the main focal point of total Casthouse employees including Operations, Technical & Maintenance for their Admin, HR, ER, GR, IT and HSE-related issues.
• Oversee and manage regular administrative activities in the office including managing office stock, preparing regular reports, handling employee queries, and organizing company records.
• Render secretarial support for meetings including drafting and circulating meeting agendas, preparing minutes of the meeting, and writing and distributing comprehensive minutes and action points to all members post-meeting.
• Organize travel and logistics for senior management including flights, visa requirements, accommodation and meeting schedules; accompany management on business trips to provide general assistance during presentations.
• Administer and maintain employee files and records to ensure accurate payment of benefits and allowances.
• Assist and support in processing payroll records, manage petty cash, and report cash expenses to management.
• Oversee various office management tasks including maintaining office supplies (stationery and equipment) inventory by checking stock to determine inventory level, placing supplies orders, and verifying receipt of supplies.
• Handle confidential documents ensuring they remain secure; maintain electronic and paper records, ensuring information is organized and easily accessible.
Key Responsibilities
• Accountable to manage day-to-day office administration activities and lead the administrative staff to achieve maximum output by performing all admin work in an efficient manner.
• Provided administrative support to the senior management including controlling the calendar, organizing meetings and events, dealing with incoming emails, faxes and posts, maintaining diaries, and making appointments.
• Maintained internal schedules, facilitated the meeting and appointment participation, provided administrative support for meetings and undertook follow-up actions for meeting coordination.
• Dealt with incoming emails, faxes and posts, drafted correspondence, reports and other requested material including memos, presentations, policies & processes, and responded to verbal and written inquiries in a timely manner.
• Maintained accurate documentation by developing a filing system to provide accurate information and check weekly project reports and give access for project data to be reviewed by other affiliates for further use and approvals.
• Managed office budget for supplies and identified ways to decrease monthly costs of office supplies.
• Performed general office administration duties, including maintaining office supplies inventory by checking stock to determine inventory level, placing orders, verifying receipt of supplies, and processing invoices for payment of services.
• Maintained positive relationships within the department and with other departments/sections within the company.
Key Responsibilities
• Handled all administrative activities of the office including providing administrative support to the senior management.
• Managed basic office duties, such as answering and routing phones, responding to emails, data entry, and reporting.
• Coordinated and oversaw the day-to-day management of supplies, equipment, and facilities for the organization including maintenance, inventory management, logistics, security, and related activities.
• Arranged travel & logistics including flights, visa requirements, accommodation and hotel reservations, and managed meeting schedules for the senior management team.
• Checked the requests with the government required roles and followed them to a very high standard.
• Provided necessary support to the Line Manager in delivering the output on financials.
• Maintained financial data sheets and assisted senior analyst in gathering and preparing market data.
• Ensured vessel particulars are updated in the system before the vessel arrives and planned the vessel with the cut-off time completion.
• Guaranteed that all cargo movements respect the regulations and restrictions for customs.
• Purchased and verified requisitions by comparing items requested to master list.
• Prepared purchase orders by verifying specifications and price, obtained recommendations from suppliers for substitute items.
Received Letters of Recommendation from the Chair of College of Business Administration (Dec 2018) as well as from the Dean of College of Business Administration (Nov 2018)