Site Service Coordinator
Heisco
Total years of experience :16 years, 1 Months
Duties & Responsibilities
• To ensure daily attendance and punctuality of manual and non-manual staff & to utilize available manpower for the work to proceed uninterrupted.
• To monitor the functioning of the staff and ensure uninterrupted functioning of administrative resources & equipment.
• To correspond and communicate on behalf of the Project Manager on personnel matters with internal and external departments.
• To oversee the functioning of the First Aid staff & responding and coordinating immediately to an emergency situation / accident.
• To supervise timekeeper functions and to follow payroll and employee related applications and other documents.
Duties & Responsibilities
• Follow and maintain company standards of Quality in accordance with company Quality Policy.
• Handling three project documents through MTS system and Log sheet.
• Coordinate with all concern engineers.
• Prepares files and retrieves reports, memos, and minutes of meeting, letters, presentations, charts and other documents using word processing, spreadsheet, database, or presentation applications.
• Manages to incorporate technical stakeholder comments in the Final Rail Route Approval Process.
• Opens, sorts, and distributes incoming correspondence, including faxes and emails.
• Reads and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Follow and maintain company standards of Quality in accordance with company Quality Policy.
• To maintain professional confidentiality in relation to dealings with personal employee information and Company’s sensitive issues.
• Assigned employees company ID as per HR request through ERP oracle software.
• Handling the all company employees passports everyday taking passport issuing and returning report through ERP oracle.
• Supporting government affairs such as Medical, Visa, residency, renewal, cancellation and transfers.
• Update files, and maintain a variety of records such vacation Schedules, attendance and timesheets.
• To review technical documents, to obtain information such as materials, priorities, and personnel requirements.
• Responsible for follow-up work to ensure all applications are complete with all necessary data and Supporting documents.
• Receive, review, and compare documents, forms, or applications for completeness and accuracy.
• Coordinate with outsider translation agencies.
• Built up/maintain documents for auditing purpose. Prepares Monthly and Weekly Statistics reports.
• To prepare office memos/letters and handle the correspondence.
• To provide comprehensive HR services to work site areas and employees thereby contributing to their overall performance and the efficiency of worksite HR related issues.
• To participate in a small team of personnel in an effective and efficient way and co-ordinate with all units of HRD to provide HR service to projects.
• To deliver an effective generalist HR service through efficient planning and execution of work processes including co-ordination of airport pickup, salary advances and completion of joining formalities for new employees.
• Co-ordinate with HRD Administration unit for medical / residency formalities of new employees.
• To undertake interviews for new, existing, resigned, terminated or dismissed employees in accordance with HR procedures.
• To maintain professional confidentiality regarding employee personal and company-sensitive information.
• To manage and maintain personnel records in accordance with company procedures.
• To act as a focal point for employee issues including grievances, discipline and vacation.
• To identify, analyse and solve HR issues and contribute to HR process re-engineering as required.
• Built up/maintain documents for auditing purpose. Prepares Monthly and Weekly Statistics reports.
• To prepare office memos/letters and handle the correspondence.
• To prepare reports for Managers as required including daily accommodation and catering status report.
• To manage all incoming and outgoing business and camp residents mail.
• To undertake routine clerical and administrative work.
• To maintain camp rules and regulations in the unit in accordance with Company policies and procedures.
• Provide general information and advice about the accommodation policy.
• To manage and maintain the accommodation records in accordance with company procedures.
• Built up/maintain documents for auditing purpose. Prepares Monthly and Weekly Statistics reports.
• To prepare office memos/letters and handle the correspondence.
• To provide a comprehensive on-site HSE administrative support system.
• Follow and maintain company standards of Quality in accordance with company Policy.
• Built up/maintain documents for auditing purpose. Prepares Monthly and Weekly Safety Statistics reports.
• Arranging a systematic program of induction and ongoing training for employees.
• All the Incidents, accidents and the near misses, reporting and record keeping of the same.
• Keep in records Safety Inspection of work area, work method, man, machine, materials and other tools and tackles.
• Prepare Risk Assessment for all activities with safety engineers.
• Prepare all types of work permits with site supervisor and safety officers.
• To prepare office memos/letters and handle the correspondence.
• Maintenance of firefighting appliances periodically.
• Formulating safe work procedures and check list.