Administrative Affairs Section Chief
Renaissance Heavy Industries
Total years of experience :15 years, 3 Months
• Coordination of the activities of the administrative department.
• Administrative Resource Management;
• Responsible for a team of administrative staff, both as immediate supervisor and next level supervisor;
• Work closely with unit managers and ensure effective allocation of resources;
• Overall responsibility for the management of the administrative unit staff including position management, workforce planning, promotions, transfers and performance management;
• Work closely with other senior administrators to help them manage their teams and address any staffing issues and needs;
• Manage administrative processes;
• Be the primary liaison between regional management and department heads to ensure that the administrative teams provide the necessary support and ensure consistency of standards within the administrative function, in line with company regulations;
• Analyze and recommend improvements to administrative processes and practices where possible;
• Administrative support to the senior management team;
• As AGC, provide high-level administrative support to Directors, Senior Managers and at SLT or SDC level, including all aspects of administration with particular focus, travel and expense coordination and administrative tasks;
• Building the efficient work of the Administrative Division;
• In the area of responsibility: secretariat, office management, housekeeping, drivers and cleaners;
• Development and implementation of a unified management system for administrative and economic activities;
• Organization and management of procurement activities within the administrative and economic function;
• Implementation of a system for controlling the fulfillment of management assignments;
• Audit of the current office management system and its improvement.
• Supervises the employees of ACS - distributes duties between them, informs the employees of the decisions made, determines the degree of responsibility of the employees, exercises control over the execution of the decisions made;
• Control over provision of personnel with social and sanitary-hygienic conditions at workplaces and places of residence;
• Control over regulation of lighting, cleaning, sanitary working conditions, temperature regime in dormitories and ABQ;
• Developing rules, instructions and regulations regarding accommodation and living rules.
• Control over organization of works on economic maintenance of the shift camp, ABK and other facilities.
• Control over compliance with the rules of accommodation in the camp.
• Control over the organization of meetings and accommodation in dormitories for employees arriving on a shift;
• Control over organization, economic service of corporate meetings, conferences, seminars and other events.
• Control over the regulation of the work of vehicles and special equipment.
• Restoration of the personnel documentation of the entire group of companies.
• Control and self-management of the personnel office-work in full volume.
Documentation of the structure and state of the company, internal local normative acts and regulations, documentation of the admission, transfer, dismissal of workers, vacation, business trip, working time records, the disability, orders on the main activity, etc.
• Introduction and observance of basic HR policies and procedures.
The organization of human resources, development and retention of personnel, participation in the management remuneration, the processes in the sphere of relations with employees.
• Organizational and controlling the work in the field of personnel administration at the opening of branches and subdivisions of the company in the new regions.
Planning and coordination of the state, the leadership of the selection of personnel in accordance with the requirements of the company and the local specifics, the organization of training of new staff in the field, the formulation and monitoring of the personnel record keeping, etc.
• Follow-coordination work with the HR departments of the regional representative offices of the company.
• Methodological support of managers, including advice on issues of personnel management.
• Interaction with internal customers within the framework of realization of those or other HR-tasks.
• Development and realization of HR-projects.
• Co-ordinate with BAF Badge office; prepare documents for interviews and making appointments for local workers
• Work with department managers in writing and placing job vacancy ads.
•. Assist with screening resumes, interviewing candidates, drug testing, and assists with hiring new employees.
• Provide clear, effective, timely and constructive feedback to management on interviewing techniques and effective labor relations.
• Conduct new employee orientations and safety training programs, ensuring all
necessary forms and documents are completed.
• Set up all necessary personnel files and maintains related records.
• Conduct exit interviews with employees leaving the company.
Providing them with pertinent and accurate information, notifying necessary health/insurance providers.
• Answer benefit questions for managers and employees, as well as assist with problem solving. Act as a liaison between employees and insurance carriers to resolve problems and clarify benefits. Assist with annual benefit renewals, including enrollment procedures.
• Ensure that documentation is completed for any workers' compensation claims, short-term or long-term disability claims. Conducts follow up to ensure that all parties are kept informed.
• Process all salary changes due to merit increases, promotions, bonuses, and pay adjustments. And ensure that all necessary documents are received; information is entered into computer database, and forwarded to payroll.
• Develop, extract, maintain and update key human resource metrics
and other workforce management data such as turnover, recruitment costs,
• Co-ordinate the Transportation department to accompanies and escorts, drivers incoming/outgoing Afghan Citizens, foreign nationals and vehicles to Bagram Air base.
• Co-ordinate with BAF Badge office; prepare documents for interviews and making appointments for local workers
• Provide administrative and language support for daily business operations to the management and engineering staff, Military Contractors and foreign national work crews. Interprets business negotiations and meetings, employment interviews, work tasks, etc.
• Provide cultural awareness on local customs and traditions, history, religion, cultural distinctions, pricing and purchasing arrangement of local goods and services.