Office Administrator/Personal Assistant
JOHN BEAN TECHNOLOGIES
Total years of experience :16 years, 9 Months
• Provide support to Director and managers as first point of contact dealing with correspondence and phone calls. Managing diaries and organizing meetings/ appointments. Booking and arranging travel, transport and accommodation.
• Minute taking and distribution thereof.
• Assist Director with presentations .
• Facility management and maintenance of office building and equipment. Purchase order requisitions for branch, placing orders to suppliers and ensuring delivery of goods ordered. Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid.
• Managing departments debtors and all communication with customers, submitting of invoices and supporting documentation on the ARIBA and SAP payment portals for BP / Chevron/Total Shell .
• Maintaining and submitting of time sheets /expense reports/leave forms to Head Office.
• Assisting Service Manager with timeous online tender documentation and submissions.
• Processing of sales orders on SYSPRO
• Job Costing for invoicing .
• Client liaison in terms of orders, assist with sales and stock supply and submitting of quotes.
• Assist with Health and Safety, implementation of records .Acting as SHE rep for the Branch .Attending Health and Safety meetings. Booking Medicals for Field Service Technicians
• Petty cash /Managing office cleaner/ gardener and company cars.
• SAFLeMA company secretary (Non Profit organization Oil and Gas industry)
• Staff cellphones and management thereof .
• Assist with implementation of LEAN process and 5S strategies SQDC strategies .
• Maintaining training records for Tender documents
• Customer Liaison
for all house accounts, nationally and local.
* Submitting quotations and sample requests, processing of new and repeat orders
* Securing appointments for Sales Director through telesales and marketing.
* Marketing new product development to packaging technologists and brand
managers.
* Diary management / travel arrangements and general PA duties for
operations manager and sales director.
* Internal sales, taking briefs from prospective new clients offering creative product ideas
where required and following the sales cycle until order is placed and delivered
* Overseeing front shop stock and sales and training
Client Liaison, Sales and Marketing / Presentations-Architects
* Servicing key client base e.g. Architects, Interior designers contractors,
property developers, Meeting or exceeding sales targets .
* Site inspections, measuring quantities off plan.
* Administration, coordinating deliveries, debtors, quotations, reports
* Showroom management /Training
Resume: Ilse Crystal Nortje
• Reservations Quotes and all Frontline client Liaison.
• Industry related admin in terms of vehicle security quality control and reports
• Shift supervisor and overseeing shift roster.
• Ensuring vehicles are inspected and ready for travelers
• Sales and marketing Guesthouses /Travel agents/Corporate
• Territory Sales and Marketing .
• Fleet control vehicle deliveries
• Petty Cash
• Sales Reports
• Resolving vehicle movement enquiries.
Subjects :English, Afrikaans, Biology, Mathematics, Geography, Art