Mohammed Ilyas Ahmed

Strong understanding of RFX process and have successfully managed multiple RFX project from initiation to completion. This includes details RFX document, evaluating vendor proposal, and negotiating contracts.

1. Complete understanding of procure-to-pay cycle
2. Internal Audit
3. Research potential suppliers and recommend those most suitable with closing deals with supplier.
4. Event production support
5. Oracle Fusion Finance.

Construction, Events, Shared Services and Invent (Production House). Managing and executing Procurement, Logistics and Purchasing end to end activities

1. Worked in a fast pace, detail-oriented environment of 14+ teammates
2. Currently managing all indirect procurement for 9 projects sites and 5 factories all over the KSA
3. Ensure alignment between the business strategy and the sourcing strategy
4. Manage suppliers according to the category and project location positioning to ease the delivery
6. Setting up objective to be achieved through the sourcing strategy and monitor achievements
7. Practice and interact with ERP system based on SAP HANA S/4
8. Working in parallel and in coordination with all project managers, construction manager, stores, and stake holder, to provide the best selection suppliers to supply, best quality, durability, spares availability, warranty coverage and sales after service
9. Research potential suppliers and recommends those most suitable with closing deals with supplier
10. Evaluate opportunities to maximize cost savings, providing the required quality and service and the supplier capabilities
11. Planned and specified the standardization of the item master, which align with naming and convention regionally and organize to clean-up the item master for any duplications
12. Ensure that procurement activities are processed in accordance with defined policies and procedures and escalate incidents of non-compliance

1. Handling Procurement for all Operational requirements from all over KSA
2. Communicate the value of strategic sourcing and procurement to company stakeholders,
department heads, and executives to the achieve buy-in necessary for proper resources and investment.
3. Work with stakeholders to establish doable, cost effective, and strategic sourcing objectives.
4. Evaluate and choose suppliers. This includes examining quality of product, pricing, and delivery time, then deciding which suppliers best fit company needs. Supplier evaluation is a continuous project, updated with each PO, contract and shipment to ensure benchmarks are hit and goods and services continue to meet required standards and timetables. To keep evaluations accurate and comprehensive we attend trade shows, interview vendors, and visit supply plants/ distribution centers.
5. Analyze and do compare pricing proposals from several trusted suppliers before negotiating terms and prices to obtain the best deal for the company.
6. Reviewing commercial terms of the contracts before proceeding to Legal
- Category: Goods and Services
- Prices and payment terms
- Confidentiality and proprietary information
- Limitation of Liability
- Breaches and Remediation
7. Monitoring contracts to ensure that the supplier meets expectations and invoices are approved and paid in a timely manner.
8. Keep track of all goods and services ordered and received, and maintain accurate inventory records including details on price, performance, and delivery.
9. Ensuring ethical procurement practices to meeting company objectives and compliance requirements.
10. Researches and develops proposals for cost saving methods of purchasing or procurement goods and services

Responsibilities Procurement:

1. Excellent ability for purchase administration and order processing.
2. Willing to accept any assigned task, burning desire for success.
3. Receiving purchase request with completeness of specifications, with item codes and checking the availability with vendor and updating the same to stake holder for available and back-order items.
4. Prepared purchase orders and getting orders confirmations from vendor.
5. Preparing payment request for advance payment and getting approval from management as per payments terms and sending the same to vendor.
Following up with vendor and their affiliated factories for readiness of available items and back-ordered items.
6. Monitor the expediting system to ensure timely delivery of goods and services by the vendors.
7. Researches and develops proposals for cost saving methods of purchasing goods and services.
8. Able to communicate with Account Department on payment matters.
9. Receiving all invoices and delivery notes submitting to the Finance department to issuing the payments as per payments terms.
10. Handled day-to-day business correspondence.
11. Coordinate with the other departments.
12. Responsible for feeding of day-to-day Data in computer.
13. Creating different reports as required by Management.

Responsibilities Logistics Inbound and Outbound:

1. Experience of the Import Export, customs & duties processes.
2. Shipping and Importation management and administration experience.
3. Preparing comparison sheet with minimum three best quotes from shipping vendors.
4. Prepared RFQ, comparisons and booking confirmations.
5. Maintaining the record of the shipments received and interacting with the Freight Forwarder to make sure the material is delivered on time.
6. Making orders online for shipment collection from our office/warehouses.
7. Obtain arrival information from co-loaders/carriers thru logistic vendor.
8. Manage the movement of products in and/or out of the country in accordance with organizational policy and procedure, and to comply with relevant local and international law and procedures.
9. Scheduled, prioritized and processed FCL and LCL containerized ocean Inbound/outbound shipments thru shipping vendors.
10. Coordinate with logistics vendors for carriers release and providing them necessary documents like B/L, freight payments, authorizations and other documents required by customs and Carriers.
11. Monitor Customs release of shipments.
12. If necessary issuing the guarantee letter on companys letter head to the customs department to clear the shipment when it is stroked in customs.
13. Communicate with vendor for shipment status and updating the same to costumers.

Projects:
1. King Abdullah Financial Dist., (Al Raidah Investment Corporation) - Riyadh
District Cooling Plant (Mechanical, Piping, Electrical & Instrumentation Works)
Main Contractor: SNC LAVALIN
2. Saudi Elastomers Project (Petro KEMYA Extension - SABIC) - Jubail
Finishing Building Works: Civil, Electrical, Mechanical Works for HALOBUTYL PROJECT
Main Contractor: TECHNIP
3. RCTF (Riyadh Clean Transportation Fuels - ARAMCO) - Riyadh
Sub Contract: Steel Structure, Piping, Mechanical, Electrical & Instrumentation.
Main Contractor: SAMSUNG

1. Maintaining all official records, updating the database, and assisting to the Purchasing
Manager
2. Sending enquiry to Supplier and obtaining quotation
3. Preparing Purchase Order and forwarding to Supplier and to material recipient
4. Follow-up to delivery status with suppliers
5. Segregating invoices along with the material receipt and submitting to the account
6. Prepares and submits weekly and monthly purchasing activity report to the Manager
7. Handled day-to-day business correspondence
8. Coordinate with the other departments
9. Responsible for feeding of day-to-day Data in computer
10. Look after complete Office management systems
11. Dealing with the suppliers & handling the office independently