Program Document Control Manager
Egis
Total years of experience :19 years, 5 Months
Troubleshot problems and diagnosed system faults
Exceeded goals through effective prioritization and consistent work ethic.
Identified issues, analyzed information and provided solutions to problems.
Updating, maintaining and refining project document control procedures as well as training other staff members on document control procedures.
Training new users, request account creation to EDMS Administration team.
Issuing IFC drawings to subcontractors.
Gathering project related information from Project Managers and other staff members and then compiling that information into defined or ad hoc reports.
Lead the Document Control team, providing effective direction and motivation.
Monitored regulatory activity to maintain compliance with records and document management.
Exercised security surveillance over document processing, reproduction, distribution, storage, or archiving.
Consulted with end users regarding problems in accessing electronic content.
Developed and configured document management system features, such as user interfaces, access profiles and document workflow procedures.
Project Standard Document Numbering.
Work closely with other project groups to ensure that they achieve maximum efficiency in document handling.
Maintain, manage and archive all documentation, records and notifications.
Examine documents to verify completeness and accuracy of data before closing WFs/issuing response to parties.
Creating WFs as per discipline.
WFs closeout.
Providing status for Weekly/Monthly Reports.
Chasing reviewers for overdue submittals response by generating WF report on weekly basis.
Lead Document Control, Taking responsibility for all aspects of corporate and project document control and records management including establishing and implementing policies and procedures, managing document control operations and, planning for enhancements.
Establishing and maintaining an efficient & systematic electronic document management system including workflows.
Liaising with Clients, Contractors & other stakeholders Document Controls team on day-to-day basis.
Leading in coordination functions, issues of the electronic document management systems with the service provider.
Owner of the document control procedure.
Responsible for: Enforcement and proper implementation, Periodic review, updates and continuous process improvement, Approval of modifications.
Review changes to the standard document distribution lists in consultation with each Package Manager.
Liaising with different departments in arranging for training of personnel to ensure proper utilization of document control systems.
Prepared and recorded changes to official documents and confirmed changes with other departments.
Developed and configured document management system features, such as user interfaces, access profiles and document workflow procedures.
Operated data capture technology imported digitized documents into document management system.
Developed, document, and maintained standards, best practices, and system usage procedures.
Assisted in determining document management policies to facilitate efficient, legal and secure access to electronic content.
Consulted with end users regarding problems in accessing electronic content.
Analyzed, interpreted and disseminated system performance data.
Recommended department workflow and process improvements to project manager and leadership.
Coordinated staff schedules according to project deadlines and budget requirements.
Scheduled meetings with stakeholders to discuss upcoming projects and current progress.
Implemented electronic document processing, retrieval and distribution systems in collaboration with other information technology specialists.
Needed assessments to identify document management requirements of departments and end users.
Generating weekly/monthly reports.
Updating status on Meinhardt online system.
Proposed recommendations for improving content management system capabilities.
Retrieved electronic assets from repository for distribution to users, collected and returned to repository, if necessary.
Prepared support documentation and training materials for end users of document management systems.
Administered document and system access rights and revision control to secure system and integrity of master documents.
Administered document and system access rights and revision control to secure system and integrity of master documents.
Needed assessments to identify document management requirements of departments and end users.
Assisted in development of document and content classification to facilitate information capture, search and retrieval.
Updating BTS Site information like, agreement, power status and drawings on Matrix.
Developed and configured document management system features, such as user interfaces, access profiles and document workflow procedures.
Exercised security surveillance over document processing, reproduction, distribution, storage, or archiving.
Searched electronic sources, such as databases and repositories and manual sources for information.
Updating site vise data on Nokia Online Services.
Masters in Business Administration with Specialization in Information Technology