Finance Administration Officer
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH German Development Cooperation (
Total years of experience :18 years, 9 Months
Major Responsibilities:
Perform monthly project budget planning, and ensure availability of funds.
Manage financial payments by following GIZ Cash Management Protocol, and perform overall cash management.
Provide recommendations to project management to minimize financial risk to the organization.
Ensure that the internal controls met the GIZ guidelines by performing periodic auditing and assessments.
Responsible for monthly financial closures including bookkeeping, cash and bank project monitoring, bank reconciliation, and clearance of receivables.
Provide financial, administrative orientation and consultation to program staff.
Provide guidance, coaching and supervision for two administrative staff.
Support the program to provide professional cooperation with local project partners including orientation, and close financial monitoring to the Community Based Organizations (CBOs).
Prepare financial and grant agreements to the CBOs. As well, review partners’ budgets and assess in their budget planning.
Conduct related field visits to the Palestinian Refugee camps in Jordan.
Review financial reports and deliverables concerning the progress of the project and recommends alternative courses of management action to project advisor and program responsible.
Ensure good contact with CBOs, NGOs and INGOs to maintain effective coordination and flow of information within the program, work partners, and GIZ country office
Manage procurement of goods and services, consultancy contracts, and contracts with appraisers.
Provide regional administrative, financial, procurement and logistical support to the regional projects in Jordan, Lebanon and West Bank including budgeting and cash flow monitoring.
Coordinate and manage program events for Jordan and regional projects.
Major Responsibilities:
Conduct internal and external payments including advance vouchers, clearance of working advances, as well ensure completion of supporting documents in compliance with ICRC Authorization of Expenditure policy.
Maintain a proper follow up on outgoing cheques and money transfers for the benefit of suppliers' accounts and vice versa.
Prepare invoices to be ready for payment after having them entered into specific finance software (SunSystem).
Ensure an appropriate cash flow at the Finance Department for cash advance requests and reimbursements.
Conduct a daily cash report and submitting it to the Finance Responsible.
Assist in preparing the monthly financial reconciliation to send it to the internal auditors as required.
Prepare bank statement letters to follow up on ICRC bank accounts.
Perform some logistical assignments for the administration department, such as requisition orders regarding translation, office supply and transportation.
Translate some financial documents as necessary.
Provide logistical and administrative office support to the department.
Responsible for regional and local supply concerning of ICRC Identity cards to the staff
Administrative Secretary - Human Resources & Finance
Major Responsibilities:-
HR Unit:
Allocate trainings to candidates in accordance with their work fields.
Support in the Initiation process of contractual documents, amendments, reassignments, transfer of employees, and preparing new personnel files.
Ensure that all the job descriptions are updated and available along with the recruitment documents.
Ensure that all performance appraisals are well done and met the deadlines.
Manage the holiday balance file of the national employees.
Maintain active and inactive personnel files in coherence with the employment dates, as well the archiving system for all HR files.
Responsible for issuing ICRC Identity cards for ICRC staff on local and regional levels.
Translate necessary documents from English-Arabic and vice versa (or/and in French) as required.
Provide logistical and administrative office support to the department.
Substitute the HR responsible to perform some related HR duties including Payrolls, preparation of Social Security and Income tax.
Finance Unit
Conduct payments for advance vouchers, as well ensuring completion of payment documents in compliance with ICRC Authorization of Expenditure Policy.
Perform daily cash control report.
Maintain a proper cash flow in a regular basis.
Perform translations for concerned financial documents as required.
Manage the Time Reporting Database for all employees.
Ibn Al-Haytham Hospital, Jordan
Major Responsibilities:
* Act as a personal assistant for the medical director by coordinating his time schedule, meetings, and assisting in obtaining visas for his professional trips.
* Manage resident doctors’ schedules.
* Organize medical lectures for specialized and resident doctors, inside and outside the hospital.
* Draft minute of meetings’ reports for the monthly hospital staff meeting.
* Control the personnel file for all resident physicians at the hospital.
* Register and edit medical reports for the patients.
* Conduct customer and patient healthcare service in terms of providing the patient a proper answer and guidance.
Assist in drawing schedules for external tenders.
* Draft correspondences, minute of meetings in Arabic and English.
* Maintain necessary stock of stationary for the office.
* Answer calls and taking massages to the concerned employees.
* Arrange professional appointments and meetings.