Receptionist / Secretary cum Sales Co ordinator
Mac Al Gurg
Total years of experience :22 years, 5 Months
Experience Snapshot
• Receiving and screening phone calls, and addressing them accordingly.
• Receive and distribute incoming couriers / correspondence, including faxes & email and forwarding the same to the concerned personnel.
• Monitor office supplies / stationery and co-ordinating with suppliers to ensure timely delivery of the same.
• Safe keeping of all confidential important files and other legal documents of the company, and regularly maintaining a filling system of all general files to facilitate easy access.
• Arranging hotel bookings for visiting Principals.
• Assisting the Sales Department by sending inquiries to principals / suppliers and following up on the same.
• Assisting the Sales Department in making quotations / project submittals.
• Maintaining a register and filling system for all quotations prepared by sales staff.
• Assist walk-in customers.
• Preparing local purchase order requests to the Head Office for UAE based suppliers and following up on the same.
• Preparing ex works order requests to the Head Office and following up on the same.
• Maintaining a filing system for all ex stock / ex works orders placed.
• Preparing monthly sales report.
• Assisting the Commercial Department at the Head Office in preparing Letter of Credit for Abu Dhabi based customers.
• Handled Petty Cash for the Abu Dhabi Office.
• Receiving incoming cheques from customers / cash sales, and preparing of cheque / cash deposits to the bank on daily basis.
• Receiving invoices, forwarding the same to the Head Office for payment and follow-up.