Receptionist cum Admin Assistant
Seed Group
Total years of experience :14 years, 7 Months
*Assistant to the CEO and provides administrative support to all the staff
*Manages travel request, bookings and hotel accommodation for all staff travelling for official business
*Screening telephone calls, enquiries and requests, and handling them when appropriate
*Distributes correspondence and office messages
*Maintain and control all CEO personal files, pertinent corporate and employee files
*Petty cash custodian
*Prepares and handles payment requests, invoice, sales and expense reports
*Performs other clerical duties such as scanning, faxing, binding, printing/copying and dealing with incoming/outgoing mail and courier services
*Organize meetings, ensures meeting room is fully arranged and complete with necessary and functional tools on each meeting schedule
*Performs other related duties as may be assigned from time to time
Event Coordinator
Event Coordinator
Responsibilities:
Initiates, coordinates and participates in all efforts to publicize event
Conduct research and make site visits
Send out invitations and manage RSVP list
Visit venue to plan layout of seating and decorations
Create invitee list
Prepare nametags, materials, notebooks, registration lists, seating card
Aggressively gather information on each project to achieve quality event productions
Serve as liaison with vendors on event-related matters
Arrange food and beverage, order supplies and audiovisual equipment.
Perform all required duties associated with, hostess functions, including tracking of inventories and consistent monitoring of stocks in assigned services and boardrooms
Provide excellent customer service to external and internal clients
Ensures boardrooms are fully arranged and complete with necessary and functional tools before each meeting occur
Ensures boardrooms are clean and report additional cleaning material requirements
Prepare the boardroom for morning meetings
Maintains boardrooms supplies (pencils, pen and paper) and updates telephone directories
Greet customers, present menus, make recommendations and answer questions regarding food and beverages
Suggest desserts and beverages
Take orders and relay to kitchen and bar staff
Prepare and serve foods at customers tables
Present bills to customers and accept payment
Maintains cleanliness and well organized service areas (tables) and food storage
Clean equipments, utensils, storerooms
Perform other tasks and when assigned by superiors
Provide customer assistance
Maintains cash received & issue receipt vouchers
Support team members in checking stocks and inventories
Promotes company image and customer satisfaction by continuous display of warm hospitality and cheerfulness at work
Files and maintains internal and external documents i.e. memo, letters, bills, etc.
Performs data entry/encoding
Perform clerical tasks like scanning, faxing, photocopying, copying/printing and courier services
Handle calls and forwarding them to concern individual
Managing manager’s appointment & schedule efficiently
Perform other tasks and when assigned by superiors
Greet customers, present menus, make recommendations and answer questions regarding food and beverages
Take orders and relay to kitchen and bar staff
Assist team members in preparing and serving foods at customers’ tables
Present bills to customers, accept payment and issue official receipts
Provide full customer service assistance starting from greeting and welcoming guests with smile
Show customer different product models & colors, provides product recommendation if required
Performs product usability demonstration
Provides description of features of various models
Provide product information concerning warranties or guarantees
Perform cashiering duties such as receiving payments (cash, cheques and credit cards), issuing official receipts and securing all payments received
Packing of all purchases made and thank the customers for their purchase
to the CEO and provides administrative support to all the staff
Manages travel request, bookings and hotel accommodation for all staff travelling for official business
Screening telephone calls, enquiries and requests, and handling them when appropriate
Distributes correspondence and office memos
Maintain and control all CEO personal files, pertinent corporate and employee files
Petty cash custodian
Prepares and handles payment requests, invoice, sales and expense reports
Performs other clerical duties such as scanning, faxing, binding, printing/copying and dealing with incoming/outgoing mail and courier services
Organize meetings, ensures meeting room is fully arranged and complete with necessary and functional tools on each meeting schedule
Coordinator to forwarders/shipping companies for all shipping related concerns
Prepares commercial invoice and packing list, and at times delivery advice whenever necessary.
Performs other related duties as may be assigned from time to time